D-8039 White — City Clerk CITY OF SAINT PAUL
Pink — Finance Dept.
Canary— Dept.
OFFICE OF THE MAYOR
No: -Z) A0,37
ADMINISTRATIVE ORDER .5-/a
Date:
ADMINISTRATIVE ORDER, in the matter of the requirement of the City of Saint
Paul that payment for services not authorized by a contract or the
Purchasing Division must receive mayoral or council approval ; and
WHEREAS, the instructor Joseph Quigley conducted a Brown Bag Lecture,
"Companion Animals - How They Help People" to the employees of the
City of Saint Paul on May 6, 1986; and
WHEREAS, the fee for this presentation is $25.00; therefore be it
ORDERED, that the City of Saint Paul through its Mayor approve payment
of $25.00 to Joseph Quigley, SS # 475-01-1442.
Fund No. 001-00157-0219
(-)
6-c EL-
• Director f Finance & M a gene nW ` ate
y-
APP ED AS TO FORM
c 2 a i
As.istant City Attorne Department Head
•
Date
Administrative Assistant to Mayor
P-Prsom-ael -Employee Rel . & Trng. DEPARTMENT b- g,, ) I N? 4226
Pamela Monno CONTACT
298-6861 PHONE it en/May 19, 1986 DATE e
ASSIGN NUMBER FOR ROUTING ORDER (Clip All Locations for Signature) :
'Department Director erector o anagement/Mayor
3 Finance and Management Services Director City Clerk
Budget Director
4/ City Attorney
WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/
Rationale) :
To reimburse the instructor for conducting a Brown Bag Series on May 6 1986'EC EIVED
MAY 221986
OFFICE OF THE DIRECTOR
DEPARTMENT OF FINANCE
AND MANAGEMENT SERVICES
COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED:
The total cost is: $25.00 ; ECE IVED
MAY 2
MAY
!lAYOR`S OFFICE
MAYOR'S OFFICE
FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor's signa-
ture not re-
Total Amount of Transaction : $25.00 quired if under
$10,000)
Funding Source: 001-00157
Activity Number: 0219 1) ' jj0
ATTACHMENTS (List and Number All Attachments) : 6f--kfLA� C t-14f/
1 - administrative order 6
1 - invoice / > >
DEPARTMENT REVIEW CITY ATTORNEY REVIEW
Yes X No Council Resolution Required? Resolution Required? Yes " No
S'es X No Insurance Required? Insurance Sufficient? Yes No
Yes X No Insurance Attached:
(SEE REVERSE SIDE FOR INSTRUCTIONS)
Revised 12/84
HOW TO USE THE GREEN SHEET
The GREEN SHEET has several PURPOSES:
1. to assist in routing documents and in securing required signatures
2. to brief the reviewers of documents on the impacts of approval
3. to help ensure that necessary supporting materials are prepared, and, if
required, attached.
Providing complete information under the listed headings enables reviewers to make
decisions on the documents and eliminates follow-up contacts that may delay execution.
The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain
the cost/benefit aspects of the decision. Costs and benefits related both to City
budget (General Fund and/or Special Funds) and to broader financial impacts (cost
to users, homeowners or other groups affected by the action) . The personnel impact
is a description of change or shift of Full-Time Equivalent (FTE) positions.
If a CONTRACT amount is less than $10,000, the Mayor's signature is not required,
if the department director signs. A contract must always be first signed by the
outside agency before routing through City offices.
Below is the preferred ROUTING for the five most frequent types of documents:
CONTRACTS (assumes authorized budget exists)
1. Outside Agency 4. Mayor
2. Initiating Department 5. Finance Director
3. City Attorney 6. Finance Accounting
ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others)
1. Activity Manager 1. Initiating Department
2. Department Accountant 2. City Attorney •
3. Department Director 3. Director of Management/Mayor
4. Budget Director 4. City Clerk
5. City Clerk
6. Chief Accountant, F&MS
COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others)
1. Department Director 1. Initiating Department
2. Budget Director 2. City Attorney
3. City Attorney 3. Director of Management/Mayor
4. Director of Management/Mayor 4. City Clerk
5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council
6. City Clerk
7. City Council
8. Chief Accountant, F&MS
SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the
Green Sheet is well done, no letter of transmittal need be included (unless signing
such a letter is one of the requested actions) .
Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of
Insurance should be one of the attachments at time of routing.
Note: Actions which require City Council Resolutions include:
1. Contractual relationship with another governmental unit.
2. Collective bargaining contracts.
3. Purchase, sale or lease of land. •
4. Issuance of bonds by City.
5. Eminent domain.
6. Assumption of liability by City, or granting by City of indemnification.
7. Agreements with State or Federal Government under which they are providing
funding.
8. Budget amendments.