D-8038 White - City Clerk CITY OF SAINT PAUL
Pink — Finance Dept.
Canary— Dep't.
OFFICE OF THE MAYOR \ a
No: ,`
ADMINISTRATIVE ORDER
• BI'IX;ET REVISION Date:
ADMILXISTRATIVE ORDER, Consistent with the auth rit granted to the Mayor in Section 10.07.4 of the City Charter and
based on the request of the Director of the Department of POLICE
to amend the 19 86 budget of the GENERAL fund,the Director of the Department
of Finance and Management Services is authorized to amend said budget in the following manner:
Current Amended
FROM Budget Change Budget
001 POLICE - GENERAL FUND
04000 Police Administration Unit
04000-0111 Salaries-Full Time Certified 891,522 ( 11,400 ) 880,122
( 11,400 )
TO:
001 POLICE - GENERAL FUND
04000 Police Administration Unit
04000-0219 Fees-Other Professional Services 1,500 11,400 12,900
411 11,400
NET CHANGE 0
The above change will authorize the transferring of $11,400.00 from salaries
to services in the Police Administration Unit. This will provide Funding for
the Fee portion of the Accreditation Program.
Prepared by:Activity Manager Approved by: t, or
- 2-3 -
Requested by:Department director POLICE 5-20-86 Date
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Police DEPARTMENT '0 '(2-5 D-gc)5gNo 3831
*. .. 'somas L. Reding CONTACT
201 PHONE ell/
May ay 21 21, 1986 DATE e C3
ASSIGN NUMBER FOR ROUTING ORDER (Clip All Locations for Signature) :
Department Director 1 -Drector of Management/Mayor
2 Finaae--&4- Management Services Director 3 City Clerk
Bud ctor -/ Fd-M 5
City Attorney
WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/
Rationale) :
Provide funding for the Fee portion of the St. Paul Police Department Accreditation
Program.
RECEj ED
COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED:
!A AY "
$11,400.00 MAYOR'S OFFICE
•
FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor's signa-
ture not re-
Total Amount of Transaction: $11,400.00 quired if under
$10,000)
Funding Source: General Fund
Activity Number: 04000-0219
ATTACHMENTS (List and Number All Attachments) :
Administrative Order
DEPARTMENT REVIEW CITY ATTORNEY REVIEW
es X No Council Resolution Required? Resolution Required? Yes No
Yes
x No Insurance Required? Insurance Sufficient? Yes No
Yes x No Insurance Attached:
(SEE REVERSE SIDE FOR INSTRUCTIONS)
Revised 12/84
HOW TO USE THE GREEN SHEET
The GREEN SHEET has several PURPOSES:
1. to assist in routing documents and in securing required signatures
2. to brief the reviewers of documents on the impacts of approval
3. to help ensure that necessary supporting materials are prepared, and, if •
required, attached.
Providing complete information under the listed headings enables reviewers to make
decisions on the documents and eliminates follow-up contacts that may delay execution.
The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain
the cost/benefit aspects of the decision. Costs and benefits related both to City
budget (General Fund and/or Special Funds) and to broader financial impacts (cost
to users, homeowners or other groups affected by the action) . The personnel impact
is a description of change or shift of Full-Time Equivalent (FTE) positions.
If a CONTRACT amount is less than $10,000, the Mayor's signature is not required,
if the department director signs. A contract must always be first signed by the
outside agency before routing through City offices.
Below is the preferred ROUTING for the five most frequent types of documents:
CONTRACTS (assumes authorized budget exists)
1. Outside Agency 4. Mayor
2. Initiating Department 5. Finance Director
3. City Attorney 6. Finance Accounting
ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others)
1. Activity Manager 1. Initiating Department
2. Department Accountant 2. City Attorney •
3. Department Director 3. Director of Management/Mayor
4. Budget Director 4. City Clerk
5. City Clerk
6. Chief Accountant, F&MS
COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others)
1. Department Director 1. Initiating Department
2. Budget Director 2. City Attorney
3. City Attorney 3. Director of Management/Mayor
4. Director of Management/Mayor 4. City Clerk
5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council
6. City Clerk
7. City Council
8. Chief Accountant, F&MS
SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the
Green Sheet is well done, no letter of transmittal need be included (unless signing
such a letter is one of the requested actions) .
Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of
Insurance should be one of the attachments at time of routing.
Note: Actions which require City Council Resolutions include:
1. Contractual relationship with another governmental unit.
2. Collective bargaining contracts.
3. Purchase, sale or lease of land. •
4. Issuance of bonds by City.
5. Eminent domain.
6. Assumption of liability by City, or granting by City of indemnification.
7. Agreements with State or Federal Government under which they are providing
funding.
8. Budget amendments.