D-8037 Whi,111.- isyCIerk CITY OF SAINT PAUL
Pirric — Finance Dept.
Canary—.Dept.
OFFICE OF THE MAYOR
. No: * c Qrp3- -
ADMINISTRATIVE ORDER L
Date: 3-70c9/ j
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ADMINISTRATIVE ORDER, in the matter of the requirement of the City of Saint
Paul that payment for services not authorized by a contract or the
Purchasing Division must receive mayoral or council approval ; and
WHEREAS, the instructor Felicia Lucas, R.D. , conducted a Brown Bag
Lecture, "Cholesterol : Your Heart to the employees of the City of Saint
Paul on April 15, 1986 for $25.00; and a series on "A Losing Proposition
for five city employees at $10.00 per person at $50.00 on April 3 to June 5, 1986
and;
WHEREAS, the fee for these presentations is $75.00; therefore be it
ORDERED, that the City of Saint Paul through it s Mayor approve payment
of $75.00 to Felicia Lucas, R.D.
Fund No. 001-00157-0219
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Directo of Finance & Management 111-6 �� ate
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APPRO D AS TO FORM
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Assist t City Attorney ` Department Head
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Date
Administrative Assistant to Mayor
Fersorr l-Employee Rel . & Trng. DEPARTMENT -- CX� N9 4224
Pamela Monno CONTACT
238-6861 PHONE
May 12, 1986 DATE teen e e
ASSIGN NUMBER FOR ROUTING ORDER (Clip All Locations for Signature) :
Department Director 3 Director of Management/Mayor
4 Finance and Management Services Director 5 City Clerk
Budget Director
j City Attorney
WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/
Rationale) :
To reimburse the instructor for conducting a Brown Bag Series on April 15, 1986
and a Losing Proposition series April 3 to June 5, 1986.
RECEIVED
COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED: 1.7AY (. '
RECEIVED MAYORS OFFICE
$25.00 Total is: $75.00
$50.00 MAY 2 0 1986
OFFICE OF THE DIRECTOR
• DEPARTMENT OF FINANCE
AND MANAGEMENT SERVICES
FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor's signa-
ture not re-
Total Amount of Transaction : $75.00 quired if under
$10,000)
Funding Source: 001-00157
Activity Number: 0219
ATTACHMENTS (List and Number All Attachments) :
1 Administrative Order
1 Registered Bill
DEPARTMENT REVIEW CITY ATTORNEY REVIEW
YesX No Council Resolution Required? Resolution Required? Yes No
•es X No Insurance Required? Insurance Sufficient? Yes No A/4
Yes X No Insurance Attached :
(SEE REVERSE SIDE FOR INSTRUCTIONS)
Revised 12/84
HOW TO USE THE GREEN SHEET
The GREEN SHEET has several PURPOSES:
1. to assist in routing documents and in securing required signatures
2. to brief the reviewers of documents on the impacts of approval
3. to help ensure that necessary supporting materials are prepared, and, if
required, attached.
•
Providing complete information under the listed headings enables reviewers to make
decisions on the documents and eliminates follow-up contacts that may delay execution.
The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain
the cost/benefit aspects of the decision. Costs and benefits related both to City
budget (General Fund and/or Special Funds) and to broader financial impacts (cost
to users, homeowners or other groups affected by the action) . The personnel impact
is a description of change or shift of Full-Time Equivalent (FTE) positions.
If a CONTRACT amount is less than $10,000, the Mayor's signature is not required,
if the department director signs. A contract must always be first signed by the
outside agency before routing through City offices.
Below is the preferred ROUTING for the five most frequent types of documents:
CONTRACTS (assumes authorized budget exists)
1. Outside Agency 4. Mayor
2. Initiating Department 5. Finance Director
3. City Attorney 6. Finance Accounting
ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others)
1. Activity Manager 1. Initiating Department
2. Department Accountant 2. City Attorney
3. Department Director 3. Director of Management/Mayor •
4. Budget Director 4. City Clerk
5. City Clerk
6. Chief Accountant, F&MS
COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others)
1. Department Director 1. Initiating Department
2. Budget Director 2. City Attorney
3. City Attorney 3. Director of Management/Mayor
4. Director of Management/Mayor 4. City Clerk
5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council
6. City Clerk
7. City Council
8. Chief Accountant, F&MS
SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the
Green Sheet is well done, no letter of transmittal need be included (unless signing
such a letter is one of the requested actions) .
Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of
Insurance should be one of the attachments at time of routing.
Note: Actions which require City Council Resolutions include:
1. Contractual relationship with another governmental unit.
2. Collective bargaining contracts.
3. Purchase, sale or lease of land.
4. Issuance of bonds by City. •
5. Eminent domain.
6. Assumption of liability by City, or granting by City of indemnification.
7. Agreements with State or Federal Government under which they are providing
funding.
8. Budget amendments.
• REGISTERED BILL t
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, DA'E ISSUED
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WAKE ALL CHECKS PAYABLE TO THE CITY OF SAINT PAUL. RETURN THE YELLOW COPY AND CHECK TO
THE DEPARTMENT OF FINANCE AND MANAGEMENT SERVICES- FINANCE CASHIER,219 CITY HALL,ST.
TICE PAUL,MN 55102.
NOTE — THIS BILL IS DUE UPON RECEIPT
'DESCRIPTION
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Services provided by �C' >c- /,?Y(c. S � , • D, of the
(your name)
St. Paul- Ramsey County Nutrition Program.
Service: (describe service or list presentation title)
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(3 "0 ✓t om' s
Date Service provided:
Actual cost of providing service: (a + b)
a.Community Health Service contribution to fee:
actual cost less bill
• b.Amount to be paid to St. Paul-Ramsey County Nutrition Program:•
ACCOUNT'NUMBER (15) 5 t (10)
-ACTIVITY RECEIPT COST CFR' GA_ REPE1/11 I AMOUNT
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PAY THIS AMOUNT
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REGISTERED AND APPROVED-ACCOUNTING DIVISION CERTIFIED CORRECT-ISSUING DEPARTMENT
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