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D-8035 • White,,, City Clerk CITY OF SAINT PAUL Pink — Finance Dept. Canary— Dept. OFFICE OF THE MAYOR �j` 4 No: D O O2 --- ADMINISTRATIVE ORDER �1�� /�� Date: / • ADMINISTRATIVE ORDER, in the matter of the requirement of the City of Saint Paul that payment for services not authorized by a contract or the Purchasing Division must receive mayoral or council approval ; and Whereas, the instructor Christopher Ringer conducted a Brown Bag Lecture, "Addictive Relationships" to the employees of the City of Saint Paul on April 29, 1986. Whereas, the fee for this presentation is $50.00; therefore be it Ordered, that the City of Saint Paul through its Mayor approve payment of $50.00 to Christopher Ringer, SS # 471-60-3830. Fund No. 001-00157-0219 r • CA L VD.f.l �so Di recto f Finance Management ate S!49G No \ ELi_ 0w ,S-4 - -_ ---F-- a'rrfi (114- E L , APPROV S TO FORM I LZjj8,,Q , ,4e4 A..sistant I ty Attorney Department Head ', lied- --_--- -.c ,, r -- Administrative Assistant to Mayor PersA9tEmployee Rel . & Trng. DEPARTMENT a D 3s- N?N. 4225 Pamela Monno CONTACT 298-6861 PHONE V' re May 12, 1986 DATE ell/ e C3 ASSI NUMBER FOR ROUTING ORDER (Clip All Locations for Signature) : Department Director 3 Director of Management/Mayor P 9 4 Finance and Management Services Director 5 City Clerk Budget Director City Attorney WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/ Rationale) : To reimburse the instructor for conducting a Brown Bag Series on April 29, 1986. RECEIVED MAY 2 0 1986 D,,�OFFFICE OF THE DIRECTOR ..r COST/BENEFIT, BUDGETARY AND PERSONNEL IM 'A lGCNIENT-SERVICES CE j E� MAY 1 (` MAYOR'S OFFICE Total Cost: $50.00 • FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor's signa- ture not re- Total Amount of Transaction: $50.00 quired if under $10,000) Funding Source: 001-00157 Activity Number: 0219 ATTACHMENTS (List and Number All Attachments) : 1 Administrative Order 1 Invoice DEPARTMENT REVIEW CITY ATTORNEY REVIEW / Yes X No Council Resolution Required? Resolution Required? Yes 'oNo Yes X No Insurance Required? Insurance Sufficient? Yes No A(j© Yes X No Insurance Attached: (SEE REVERSE SIDE FOR INSTRUCTIONS) Revised 12/84 HOW TO USE THE GREEN SHEET 1 The GREEN SHEET has several PURPOSES: 1. to assist in routing documents and in securing required signatures 2. to brief the reviewers of documents on the impacts of approval 3. to help ensure that necessary supporting materials are prepared, and, if required, attached. • Providing complete information under the listed headings enables reviewers to make decisions on the documents and eliminates follow-up contacts that may delay execution. The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain the cost/benefit aspects of the decision. Costs and benefits related both to City budget (General Fund and/or Special Funds) and to broader financial impacts (cost to users, homeowners or other groups affected by the action) . The personnel impact is a description of change or shift of Full-Time Equivalent (FTE) positions. If a CONTRACT amount is less than $10,000, the Mayor's signature is not required, if the department director signs. A contract must always be first signed by the outside agency before routing through City offices. Below is the preferred ROUTING for the five most frequent types of documents: CONTRACTS (assumes authorized budget exists) 1. Outside Agency 4. Mayor 2. Initiating Department 5. Finance Director 3. City Attorney 6. Finance Accounting ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others) 1. Activity Manager 1. Initiating Department 2. Department Accountant 2. City Attorney 3. Department Director 3. Director of Management/Mayor al 4. Budget Director 4. City Clerk 5. City Clerk 6. Chief Accountant, F&MS COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others) 1. Department Director 1. Initiating Department 2. Budget Director 2. City Attorney 3. City Attorney 3. Director of Management/Mayor 4. Director of Management/Mayor 4. City Clerk 5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council 6. City Clerk 7. City Council 8. Chief Accountant, F&MS SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the Green Sheet is well done, no letter of transmittal need be included (unless signing such a letter is one of the requested actions) . Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of Insurance should be one of the attachments at time of routing. Note: Actions which require City Council Resolutions include: 1. Contractual relationship with another governmental unit. 2. Collective bargaining contracts. 3. Purchase, sale or lease of land. 4. Issuance of bonds by City. 5. Eminent domain. • 6. Assumption of liability by City, or granting by City of indemnification. 7. Agreements with State or Federal Government under which they are providing funding. 8. Budget amendments.