D-8034 White — City Clerk CITY OF SAINT PAUL
Pink — Fintance Dept.
Canary— Dept.
OFFICE OF THE MAYOR �\ p
No: .0
ADMINISTRATIVE ORDER
Date:
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ADMINISTRATIVE ORDER, in the matter of the requirement of the City of Saint Paul
that payment for services not authorized by a contract or the Purchasing Division
must receive mayoral or council approval ; and
WHEREAS, the Saint Paul Division of Public Health requested that an Assessment
Center be held for the position of Environmental Health Director; and
WHEREAS, Personnel Decisions, Incorporated held the assessment on February 6 and 7,
1986 for a fee of $7,750.00; therefore be it
ORDERED, that the City of Saint Paul through its Mayor, authorizes reimbursement to
Personnel Decisions, Incorporated for $7,750.00
FUND: 03200
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APPROVED AS TO FORM
c?1, 6/1 : *ttl.0-4t sistant City Attorn Depart Head
Community Services
Date C� �o (�'�-._�
Administrative Assistant to Mayor
- Corriuni ty Services DEPARTMENT J J� �- NO 3133
Kathy Mohrland CONTACT
292-7702 PHONE r ✓
May 14, 1986 DATE 1 e �,r
ASSIGN NUMBER FOR ROUTING ORDER (Clip All Locations for Signature) :
1 Department Director 3 Director of Management/Mayor
5 Finance and Management Services Director 4 City Clerk
Budget Director
At City Attorney v
WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/
Rationale) :
Personnel Decisions, Incorporated will be reimbursed for conducting an Assessment Center on
February 6 & 7, 1986 at the Foshay Tower. The assessment was conducted for the position of
Environmental Health Director.
COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED: ^ %
No personnel impacts.
•
FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor's signa-
ture not re-
Total Amount of Transaction : $7,750.00 quired if under
$10,000)
Funding Source: General Revenue Fund
Activity Number: 03200
ATTACHMENTS (List and Number All Attachments) :
1. Administrative Order
DEPARTMENT EVIEW CITY ATTORNEY REVIEW
Yes - o Council Resolution Required? Resolution Required? Yes 'No
o Insurance Required? Insurance Sufficient? Yes ----No/y74
•es
es No Insurance Attached:
(SEE REVERSE SIDE FOR INSTRUCTIONS)
Revised 12/84
HOW TO USE THE GREEN SHEET ..
The GREEN SHEET has several PURPOSES:
1. to assist in routing documents and in securing required signatures
2. to brief the reviewers of documents on the impacts of approval
3. to help ensure that necessary supporting materials are prepared, and, if
required, attached.
Providing complete information under the listed headings enables reviewers to make
decisions on the documents and eliminates follow-up contacts that may delay execution.
The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain
the cost/benefit aspects of the decision. Costs and benefits related both to City
budget (General Fund and/or Special Funds) and to broader financial impacts (cost
to users, homeowners or other groups affected by the action) . The personnel impact
is a description of change or shift of Full-Time Equivalent (FTE) positions.
If a CONTRACT amount is less than $10,000, the Mayor's signature is not required,
if the department director signs. A contract must. always be first signed by the
outside agency before routing through City offices.
Below is the preferred ROUTING for the five most frequent types of documents:
CONTRACTS (assumes authorized budget exists)
1. Outside Agency 4. Mayor
2. Initiating Department 5. Finance Director
3. City Attorney 6. Finance Accounting
ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others)
1. Activity Manager 1. Initiating Department
2. Department Accountant 2. City Attorney
3. Department Director 3. Director of Management/Mayor •
4. Budget Director 4. City Clerk
5. City Clerk
6. Chief Accountant, F&MS
COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others)
1. Department Director 1. Initiating Department
2. Budget Director 2. City Attorney
3. City Attorney 3. Director of Management/Mayor
4. Director of Management/Mayor 4. City Clerk
5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council
6. City Clerk
7. City Council
8. Chief Accountant, F&MS
•
SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the
Green Sheet is well done, no letter of transmittal need be included (unless signing
such a letter is one of the requested actions) .
Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of
Insurance should be one of the attachments at time of routing.
Note: Actions which require City Council Resolutions include:
1. Contractual relationship with another governmental unit.
2. Collective bargaining contracts.
3. Purchase, sale or lease of land.
4. Issuance of bonds by City. •
5. Eminent domain.
6. Assumption of liability by City, or granting by City of indemnification.
7. Agreements with State or Federal Government under which they are providing
funding.
8. Budget amendments.