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D-8022 White — City Clerk No. 0 3r) Pint . — Dept. Accounting count j Canary r.Dept. Accounting Date / Blue — Engineer F4. I.. �� � Green — Contractor C01 C.rr�''44A,U- • l CITY OF SAINT PAUL — OFFICE OF THE MAYOR ADMINISTRATIVE ORDER for CONTRACT CHANGE AGREEMENT NO. 4 (Page 1 of 3) ADMINISTRATIVE ORDER, Whereas, additions which proved to be necessary to the Improvement described as Public Safety Building Remodeling known as Contract tiG-02636 City Project No. 8408 , Sheehy Construction Co. Contractor, is composed of the following: Letter Number and Date: 1 . 1 April 1986 Add plates between beams Add $439.00 2. 9 April 1986 Add grilles into base cabinets Add 1 ,345.00 3. 9 April 1986 Plumbing Work due to unforseen conditions (basement) Add 2,405.00 4. 9 April 1986 Labor to expose beam and column connections Add 2,439.00 5. 9 April 1986 Ductwork modifications in Elevator Equip. Room & Jail Add 3,145.00 6. Credit to omit Card Reader System Credit (4,005.00) 7. 18 April 1986 1 . Omit Switches for Corridor Emergency Lighting Credit (139.00) 2. Power for exterior monitor camera Add 210.00 18 April 1986 Omit floor outlets, Rooms 145 & 156 Credit (275.00) 18 April 1986 Electrical Connections to door 301 Add 308.00 10. 18 April 1986 Relocate electrical around beam in West Penthouse Add 837.00 11 . 22 April 1986 Relocate circuits in Panel L104 Add 361 .00 12. 22 April 1986 Replace Floors in Rooms B04, B05, & B07 Add 2,169.00 13. 22 April 1986 Relocate Pneumatic Tube Between Jail & Ident Add 6,295.00 ORDERED, That the City of Saint Paul, through its Mayor, approves the foregoing additions made in ac- - CONTINUED ON NEXT SHEET - cordance with the specifications in the sum of $ , said amount to be added to the lump sum con- sideration named in the contract, known as contract L- , and which amount is to be financed from: - SEE PAGE 2 - While — City Clerk No. 0 Foe.-3 . Pink —Finance Dept. Canary — Dept. Accounting Date 5-As/F63, Blue — Engineer Green — Contractor • CITY OF SAINT PAUL — OFFICE OF THE MAYOR ADMINISTRATIVE ORDER for CONTRACT CHANGE AGREEMENT NO. 4(Page 2 of 3) ADMINISTRATIVE ORDER, Whereas, additions which proved to be necessary to the Improvement described as__Public Safety Remodeling known as ContractIfi-G-02636 City Project No. 8408 , Sheehy Construction Company Contractor, is composed of the following: Letter Number and Date: 14. 9 April 1986 Add Transfer Grille in Room B32 Add $119.00 15. 9 April 1986 Structural Steel Supports for Walkway Add 5,620.00 16. 2 April 1986 Add Wood Blocking and Aluminum Closures in windows Add 8,491 .00 17. 27 March 1986 1 . Revise Rainwater Piping Add 886.00 2A. Revise waste connection to water cooler Add 944.00 2B. Reject (Covered by Item #1 on Letter #18 below) 2C. Reject (Covered by Item #2 on Letter #18 below) 2D. Remove trapped coil waste etc. Add 155.00 18. 15 April 1986 1 . Changes to Riser P1 Add 1 ,937.00 • 2. Changes to Riser P8 Add 920.00 3. Reject for now. Possibly do in next Change Order 4. Rain Water Leader Change Add 327.00 19. 24 April 1986 Fireproofing of beams - patching plus new Add 10,515.00 20. 24 April 1986 Elevator Machine R000mm Modifications Add 4,735.00 ORDERED, That the City of Saintt rain, throng igits3Mayor, approves the foregoing additions made in ac- cordance with the specifications in the sum of $ , said amount to be added to the lump sum con- sideration named in the contract, known as contract L- , and which amount is to be financed from: - See Page Three - White — City Clerk No. D 21 0.-.-L)- Pink — Finance Dept. Canary-Dept. Accounting Date Z7/5/1 1 Blue — Engineer Green — Contractor 411 CITY OF SAINT PAUL — OFFICE OF THE MAYOR ADMINISTRATIVE ORDER for CONTRACT CHANGE AGREEMENT NO. 4 (Page 3 of 3) ADMINISTRATIVE ORDER, Whereas, additions which proved to be necessary to the Improvement described as Public Safety Building Remodeling known as Contract 1.,-G-0263PCity Project No. 8408 , Sheehy Construction Company , Contractor, is composed of the following: Letter Number and Date: TOTAL Add: $50,183.00 III ORDERED, That the City of Saint Paul, through its Mayor, approves the foregoing additions made in ac- cordance with the specifications in the sum of $ 50.183.00 , said amount to be added to the lump sum con- sideration named in the contract, known as contract/If G-02636 , and which amount is to be financed from: 804-64905-0898-64008 SUMMARY Original Contract to include Change Orders 1 ,2 & 3 $3,664,622.00 Change Order #4 50,183.00 Net Contract Sum $3,714,805.00 VED A '• F1/ i / i 0 4-.40 Iml -f--_-19 .5 Sheehy Construction Co. Assistant City A erne / Contractor . ., __. _, Aff. 19B By Letters Attached. 4r, ng11ir 1 - / lim / Chi:! En:' err ,kDepartm• o ,, i(15 _ ►,fit �;1X li-W./ '✓ 19 ED % i„_ , �..� Director of ['C=( IC�. Administrative Assistant to the Mayor BUILDING DESIGN SECTION DEPARTMENT 7A/1 H. L. HOLZSCHUH CONTACT J� N? 570 298-4785 PHONE 0/ APRIL 30, 1986 DATE re ee+ ASSIGN NUMBER FOR ROUTING ORDER (Clip All Locations for Signature) : Department Director /I/Director of Management/Mayor Finance and Management Services Director . City Clerk Cudget Director 5 Supervisor of Code Enfnrrpment ity Attorney 6 H. L. Holzschuh - 531 City Hall WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/ Rationale) : Unknown conditions were uncovered during the remodeling. RECEIVED REEC' E MAY 1 2 1986 APR 30 OFFICE OF THE DIRECTOR DEPARTMENT OF FINANCE a p AND MANAGEMENT SERVICES C Y AST ORNEY COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED: Original Contract $ 3,635,800.00 R ECOV E D Change Order No. 1 (deduct) - 28,412.00 Change Order No. 2 37, 191.00 MAY 1 +# Change Order No. 3 20,043.00 • Change Order No. 4 50, 183.00 MAYOR'S OFFICE $ 3, 714,805.00 FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor's signa- ture not re- Total Amount of Transaction : $ 50, 183.00 quired if under $10,000) Funding Source: Activity Number: 804-64905-0898-6400 ATTACHMENTS (List and Number All Attachments) : Letters Attached DEPARTME i REVIEW CITY ATTORNEY REVIEW Yes /N Council Resolution Required? Resolution Required? Yes •Yes / o Insurance Required? Insurance Sufficient? Yes No y% Yes No Insurance Attached: /` (SEE REVERSE SIDE FOR INSTRUCTIONS) Revised 12/84 HOW TO USE THE GREEN SHEET The GREEN SHEET has several PURPOSES: 1. to assist in routing documents and in securing required signatures 2. to brief the reviewers of documents on the impacts of approval 3. to help ensure that necessary supporting materials are prepared, and, if • required, attached. Providing complete information under the listed headings enables reviewers to make decisions on the documents and eliminates follow-up contacts that may delay execution. The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain the cost/benefit aspects of the decision. Costs and benefits related both to City budget (General Fund and/or Special Funds) and to broader financial impacts (cost to users, homeowners or other groups affected by the action) . The personnel impact is a description of change or shift of Full-Time Equivalent (FTE) positions. If a CONTRACT amount is less than $10,000, the Mayor's signature is not required, if the department director signs. A contract must always be first signed by the outside agency before routing through City offices. Below is the preferred ROUTING for the five most frequent types of documents: CONTRACTS (assumes authorized budget exists) 1. Outside Agency 4. Mayor 2. Initiating Department 5. Finance Director 3. City Attorney 6. Finance Accounting ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others) 1. Activity Manager 1. Initiating Department 2. Department Accountant 2. City Attorney 3. Department Director 3. Director of Management/Mayor • 4. Budget Director 4. City Clerk 5. City Clerk 6. Chief Accountant, F&MS COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others) 1. Department Director 1. Initiating Department 2. Budget Director 2. City Attorney 3. City Attorney 3. Director of Management/Mayor 4. Director of Management/Mayor 4. City Clerk 5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council 6. City Clerk 7. City Council 8. Chief Accountant, F&MS SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the Green Sheet is well done, no letter of transmittal need be included (unless signing such a letter is one of the requested actions) . Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of Insurance should be one of the attachments at time of routing. Note: Actions which require City Council Resolutions include: 1. Contractual relationship with another governmental unit. 2. Collective bargaining contracts. 3. Purchase, sale or lease of land. 4. Issuance of bonds by City. • 5. Eminent domain. 6. Assumption of liability by City, or granting by City of indemnification. 7. Agreements with State or Federal Government under which they are providing funding. 8. Budget amendments.