D-8020 White — City Clerk CITY OF SAINT PAUL
Pink — Finance Dept.
Canary— Dept. OFFICE OF THE MAYOR �(71 /�
No: a n
ADMINISTRATIVE ORDER
• BUIX;ET REVISION Date: / 3/ik
AI)\ILN'ISTRATIVE ORDER,Consistent with the authority granted to the Mayor in Section 10.07.4 of the City Charter and
based on the request of the Director of the Department of Work S
to amend the 19 g 4 budget of the Capital Improvements fund,the Director of the Department
of Finance and Management Services is authorized to amend said budget in the following manner:
Current Amended
Budget Change Budget
St. Anthony Hill, Elfelt-Lafond $ 2 , 336 , 049. (4 , 867) 2 , 331, 182
693-72090-00000
TH 5 (W. 7th) , Miss. River to Munster 11, 451 4 , 867 16 , 318
693-72090-00000
•ansfer of funds to cover contract award costs .
•
Prepared by Activi an ger Approved by:Mayor(-?jratet,
puzeh,i z 54,
Requested by:Department director Date
Pt11i1 i o Inlnrks DEPARTMENT Sb— S,00-(0 N9 3705
Robert H. Horrisberger, Jr. CONTACT
292-6131 PHONE l ��
May 2 , 1986 DATE e e Se e+
ASSIGN NUMBER FOR ROUTING ORDER (Clip All Locations for Signature) :
,2 5ent-D`'ector 3 Director of Management/Mayor
-`finance and Management Services Director City Clerk
Budget Director 1__.Robert—Pe! etson k
City Attorney
WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/
Rationale) :
Additional funding will be transferred to Trunk Highway 5 (West Seventh
St. ) Project, between the Mississippi River and Munster Avenue. In accordance
with an agreement between the City and Minnesota Department of Transportation
the City will pay cost for certain storm sewer and sanitary sewer
construction to be built./in conjunction with the MNDOTtostreet construction
project.
COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED:
Total cost of contract award for city' s facilities amounted to $16 , 318 . 00 ,
$4 , 867 . 00 to be transferred to this project.
RECEI VED
• MAY
FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor's signa-
ture ture not re-
Total Amount of Transaction : $4 , 867. 00 quired if under
$10,000)
Funding Source: 1984 WPAF (S-1502)
Activity Number: 693-72090-00000
ATTACHMENTS (List and Number All Attachments) :
Administrative Order
DEPARTMENT REVIEW CITY ATTORNEY REVIEW
Yes No Council Resolution Required? Resolution Required? Yes No
Yes x No Insurance Required? Insurance Sufficient? Yes No
Yes X No Insurance Attached :
(SEE REVERSE SIDE FOR INSTRUCTIONS)
Revised 12/84
HOW TO USE THE GREEN SHEET
The GREEN SHEET has several PURPOSES:
1. to assist in routing documents and in securing required signatures
2. to brief the reviewers of documents on the impacts of approval
3. to help ensure that necessary supporting materials are prepared, and, if •
required, attached.
Providing complete information under the listed headings enables reviewers to make
decisions on the documents and eliminates follow-up contacts that may delay execution.
The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain
the cost/benefit aspects of the decision. Costs and benefits related both to City
budget (General Fund and/or Special Funds) and to broader financial impacts (cost
to users, homeowners or other groups affected by the action) . The personnel impact
is a description of change or shift of Full-Time Equivalent (FTE) positions.
If a CONTRACT amount is less than $10,000, the Mayor's signature is not required,
if the department director signs. A contract must always be first signed by the
outside agency before routing through City offices.
Below is the preferred ROUTING for the five most frequent types of documents:
CONTRACTS (assumes authorized budget exists)
1. Outside Agency 4. Mayor
2. Initiating Department 5. Finance Director
3. City Attorney 6. Finance Accounting
ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others)
1. Activity Manager 1. Initiating Department
2. Department Accountant 2. City Attorney
3. Department Director 3. Director of Management/Mayor •
4. Budget Director 4. City Clerk
5. City Clerk
6. Chief Accountant, F&MS
COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others)
1. Department Director 1. Initiating Department
2. Budget Director 2. City Attorney
3. City Attorney 3. Director of Management/Mayor
4. Director of Management/Mayor 4. City Clerk
5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council
6. City Clerk
7. City Council
8. Chief Accountant, F&MS
SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the
Green Sheet is well done, no letter of transmittal need be included (unless signing
such a letter is one of the requested actions) .
Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of
Insurance should be one of the attachments at time of routing.
Note: Actions which require City Council Resolutions include:
1. Contractual relationship with another governmental unit.
2. Collective bargaining contracts.
3. Purchase, sale or lease of land.
4. Issuance of bonds by City. •
5. Eminent domain.
6. Assumption of liability by City, or granting by City of indemnification.
7. Agreements with State or Federal Government under which they are providing
funding.
8. Budget amendments.