D-8019 Whit• — City Clark CITY OF SAINT PAUL ��l G)
Pink — Finance Dept. _�
Canary— Dept.
OFFICE OF THE MAYOR
No:
PED - Community Development ADMINISTRATIVE ORDER
• BI'IX;ET REVISION Date: 6//2/410
ADMI XISTRATIVE ORDER,Consistent with the mauthori rar�ec.to the M yor jn ctl t pZ 4 of the City Charter and
based on the req st of the Director of the Department of r1�Ylriri jc �eonorrLie IJe18�II1�I7L
to amend the 19 01 budget of the Com[nlunity Devel oprnPnt al nck Grant fund.the Director of the Department
of Finance and Management Services is authorized to amend said budget in the following manner:
Current Amended
Budget Change Budget
Selective Clearance $328,472.37 $500.00 $328,972.37
100 - 39708 - 0537 - 61140
Unspecified Contingency $388,075.13 ($500.00) $387,575.13
100 - 39718 - 0537 - 61999
Totals $716,547.50 $0.00 $716,547.50
•
0 I i (4)
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-
Prepared b . •ctivit Man:•e ti
Approved by:Mayo
Aft
, e / z g.4
Reque••ed b :Departmen'ir- tor
Date
Plop- CommurilrY aO %.&EPARTMENT !) got I N? 3348
'�-�o6 -A � CONTACT
x.14 y exr / PHONE
S s $(o re e e e3
ASSIGN NUMBER FOR ROUTING ORDER (Clip All Locations for Signature) :
Department Director Director of Management/Mayor
Finance and Management Services Director Al City Clerk
3 Budget Director I W Pper o
City Attorney 5` coe- -nn Fig AticmeR
WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/
Rationale) :
--t"4 A-r7AC-NEc, A.41r oroe-r REvlsioN WILL
IOCREP.SE TNT Se EGT/UE GLEARP1.)GE P2oGRAM Fjt�OCoT
$�( 5QO.°-° A Li-OW tw)Ca -r 44E C rr( -1-14 EX-) To
RSWGATe A SRo6Rp•t-k P TtG‘PAt4T.
COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED:
A
•
FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor's signa-
ture not re-
Total Amount of Transaction: S00, °. quired if under
$10,000)
Funding Source: Gic)!5&
Activity Numbers: is‹, --V iro$-oS31- 44/114,
goo- X9118- o53'? -Corri9
ATTACHMENTS (List and Number All Attachments) :
4 k-r TAG 44 e 4\DM 1J. 0 RD E2/15 ADc,,eT Reo tst oN
DEPARTM' T REVIEW CITY ATTORNEY-RE IEW
Yes No : 1n 1 Reso ion Rehired? trs_OArtion Requ. ed? Ye -tt--
Ye. o Ins,ranc, 'equired? ce Suff cient? Yes No
Yes No I's -.nce Attached:
(SEE REVERSE SIDE FOR INSTRUCTIONS)
Revised 12/84
HOW TO USE THE GREEN SHEET
The GREEN SHEET has several PURPOSES:
1. to assist in routing documents and in securing required signatures
2. to brief the reviewers of documents on the impacts of approval
3. to help ensure that necessary supporting materials are prepared, and, if 411
required, attached.
Providing complete information under the listed headings enables reviewers to make
decisions on the documents and eliminates follow-up contacts that may delay execution.
The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain
the cost/benefit aspects of the decision. Costs and benefits related both to City
budget (General Fund and/or Special Funds) and to broader financial impacts (cost
to users, homeowners or other groups affected by the action) . The personnel impact
is a description of change or shift of Full-Time Equivalent (FTE) positions.
If a CONTRACT amount is less than $10,000, the Mayor's signature is not required,
if the department director signs. A contract must always be first signed by the
outside agency before routing through City offices.
Below is the preferred ROUTING for the five most frequent types of documents:
CONTRACTS (assumes authorized budget exists)
1. Outside Agency 4. Mayor
2. Initiating Department 5. Finance Director
3. City Attorney 6. Finance Accounting
ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others)
1. Activity Manager 1. Initiating Department
2. Department Accountant 2. City Attorney
3. Department Director 3. Director of Management/Mayor •
4. Budget Director 4. City Clerk
5. City Clerk
6. Chief Accountant, F&MS
COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others)
1. Department Director 1. Initiating Department
2. Budget Director 2. City Attorney
3. City Attorney 3. Director of Management/Mayor
4. Director of Management/Mayor 4. City Clerk
5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council
6. City Clerk
7. City Council
8. Chief Accountant, F&MS
SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the
Green Sheet is well done, no letter of transmittal need be included (unless signing
such a letter is one of the requested actions) .
Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of
Insurance should be one of the attachments at time of routing.
Note: Actions which require City Council Resolutions include:
1. Contractual relationship with another governmental unit.
2. Collective bargaining contracts.
3. Purchase, sale or lease of land.
4. Issuance of bonds by City. •
5. Eminent domain.
6. Assumption of liability by City, or granting by City of indemnification.
7. Agreements with State or Federal Government under which they are providing
funding.
8. Budget amendments.