D-8013 White — City Clerk CITY OF SAINT PAUL -- Si)/3
Pink — Finance Dept. No:
Canary— Dept.
OFFICE OF THE MAYOR 3//1// /
Return copy to Valuations Date:
Room 218 ADMINISTRATIVE ORDER
(DN) (Dolan)
S
ADMINISTRATIVE ORDER,
The Department of Finance and Management Services, acting
through its Director , is hereby directed to hire, retain and
employ Vincent Dolan for the purpose of appraising property in
connection with the Lease/Acquisition of Fire and Safety
Services, administrative offices, for estimated compensation of
Two Thousand Two Hundred Fifty Dollars ($2,250.00) . In the event
District Court testimony is required of said appraiser ,
additional compensation will be granted for pretrial preparation
and court testimony.
Funding : 05001-219
•
APPROVED AS TO FORM
')
•irector
Assistant City Attorne� Dep: t t ead
2 L
Date `O — 411i A.ministrative Assistant to Mayor
Finance & Management Services DEPARTMENT
0 .) 1 -9o,� N° 054 .6
Dave Nelson {�� �' CONTACT
c)P-
298-5317 PHONE reentec3 it 28, 1986
ASSIGN NUMBER FOR ROUTING ORDER (Clip All Locations for Signature) :
Department Director 3 Director of Management/Mayor
2 Finance and Management Services Director 4 City Clerk
Budget Director 5 Valuations
City Attorney
WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/
Rationale).:
Approval of the Administrative Order will permit the City to employ the services of
Vincent Dolan, real estate appraiser in connection with the proposed acquisition of
real property for the Administrative Office of the Fire and Safety Services Department.
3-1-9111e
RECEIVED
COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED: APR 3 0
$2,250.00 CITY ATTORNEY
RECEIVED
RECEIVED
• MAY 13
RI r, I 1°E1J
MAYOR'S OFFICE OFFICE OF THE r! -
DEPARTMENT THE r TOR
r.
FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (M4a�j�i7r's signa-AT SERVI=ES
ture not re-
Total Amount of Transaction: quired if under
Funding Source: 05001-219
$10,000)
Activity Number:
ATTACHMENTS (List and Number All Attachments) :
1. Administrative Order to be considered.
2. Map of proposed property
3. Letter from Jebco Properties to Steve Conroy, Chief.
DEPARTMENT REVIEW CITY ATTORNEY REVIEW
110es x No Council Resolution Required? Resolution Required? Yes No
es x No Insurance Required? Insurance Sufficient? Yes No
Yes x No Insurance Attached:
(SEE REVERSE SIDE FOR INSTRUCTIONS)
Revised 12/84
HOW TO USE THE GREEN SHEET
The GREEN SHEET has several PURPOSES:
1. to assist in routing documents and in securing required signatures
2. to brief the reviewers of documents on the impacts of approval
3. to help ensure that necessary supporting materials are prepared, and, if
required, attached.
Providing complete information under the listed headings enables reviewers to make
decisions on the documents and eliminates follow-up contacts that may delay execution.
The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain
the cost/benefit aspects of the decision. Costs and benefits related both to City
budget (General Fund and/or Special Funds) and to broader financial impacts (cost
to users, homeowners or other groups affected by the action) . The personnel impact
is a description of change or shift of Full-Time Equivalent (FTE) positions.
If a CONTRACT amount is less than $10,000, the Mayor's signature is not required,
if the department director signs. A contract must always be first signed by the
outside agency before routing through City offices.
Below is the preferred ROUTING for the five most frequent types of documents:
CONTRACTS (assumes authorized budget exists)
1. Outside Agency 4. Mayor
2. Initiating Department 5. Finance Director
3. City Attorney 6. Finance Accounting
ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others)
1. Activity Manager 1. Initiating Department
2. Department Accountant 2. City Attorney
3. Department Director 3. Director of Management/Mayor 411
4. Budget Director 4. City Clerk
5. City Clerk
6. Chief Accountant, F&MS
COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others)
1. Department Director 1. Initiating Department
2. Budget Director 2. City Attorney
3. City Attorney 3. Director of Management/Mayor
4. Director of Management/Mayor 4. City Clerk
5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council
6. City Clerk
7. City Council
8. Chief Accountant, F&MS
SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the
Green Sheet is well done, no letter of transmittal need be included (unless signing
such a letter is one of the requested actions) .
Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of
Insurance should be one of the attachments at time of routing.
Note: Actions which require City Council Resolutions include:
1. Contractual relationship with another governmental unit.
2. Collective bargaining contracts.
3. Purchase, sale or lease of land. •
4. Issuance of bonds by City.
5. Eminent domain.
6. Assumption of liability by City, or granting by City of indemnification.
7. Agreements with State or Federal Government under which they are providing
funding.
8. Budget amendments.