D-8012 White - City Clerk No. 0 -- 'O/
Pink - Finance Dept.
Canary - Dept. Accounting Date / /
(cJ/ 6
Blue - Engineer
Green - Contractor
,$t i VED
•
CITY OF SAINT PAUL — OFFICE OF THE MAYOR /17' 15 fig
ADMINISTRATIVE ORDER
for
CONTRACT CHANGE AGREEMENT NO. 1
ADMINISTRATIVE ORDER, Whereas, additions which proved to be necessary to the Improvement described
as Bituminous Overlay and Reconstruction of COMO AVENUE-CAPITOL HEIGHTS
known as Ayir62677, City Project No. 85-P-0973 Total Asphalt Construction Company
Contractor, is composed of the following:
SEE ATTACHMENT
•
ORDERED, That the City of Saint Paul, through its Mayor, approves the foregoing additions made in ac-
cordance with the specifications in the sum of $ 19,261.38 , said amount to be added to the lump sum con-
Activity #62677
sideration named in the contract, known as Motet , and which amount is to be financed from:
1985 MSA Fund that has been previously allocated by way of Council Resolution.
APPRS:: t •S T2 OR /
414 if,l 19 101-hi, PI\OL. tf
Assist•, , Attorne'� Contractor `
,�i
-v.". , ' _ r 19ufF , By -'- . " t ��1∎
• iWffJA . qir19n _�_C 5nineer Had f47iepar ent • . e Q
r �'
.9/2-2- lam'
I 19S6 . ' st'
irector of �� '. S Administ ative Assistant to the Mayor -(��
Public Works Construction DEPARTMENT J- gr®ld,
Larry H: Lueth CONTACT N9 2992
2912-6113 PHONE
16, 1986 DATE Gre e3
ASSIGN NUMBER FOR ROUTING ORDER (Clip All Locations for Signature) :
-3 -Department Director 6 Director of Management/Mayor
5 Finance and Management Services Director City Clerk
Budget Director
l+ City Attorney Robe - - e
WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/
Rationale) :
The attached contract change agreement compensates the Contractor for extra work that was
performed at the Engineer's direction, for:
COMO AVENUE-CAPITOL HEIGHTS
City Project No. 85-P-0973; Activity #62677 RECEIVED
C� �
Contractor: Total Asphalt Construction Co.
APR 2 5 1986
COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED:
CITY ATTORNEY
Contract Change Agreement Increased Cost $19,261.38
19.5% Engineering & Inspection Percentage $ 3,755.97
TOTAL $23,017.35 ECEi VED
• Funding has been previously allocated. MAY
r' YOR'S OFFICE
FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor's signa-
ture not re-
Total Amount of Transaction: $23,017.35 quired if under
$10,000)
Funding Source: 1985 MSA
Activity Number: 62677-731-000 Rt-CE7v .
ATTACHMENTS (List and Number All Attachments) : APP E�
oFr,c �' 799
� 6
Contract Change Agreement No. 1 (With Attachment) A/1D F)A,` OF i.„D;gFC
MgNAG_N1 AlrSFR�OR
RL//c4-s
DEPARTMENT REVIEW CITY ATTORNEY REVIEW
Yes No Council Resolution Required? Resolution Required? Yes No
Apes No Insurance Required? Insurance Sufficient? Yes No
es No Insurance Attached:
(SEE REVERSE SIDE FOR INSTRUCTIONS)
Revised 12/84
HOW TO USE THE GREEN SHEET
The GREEN SHEET has several PURPOSES:
1. to assist in routing documents and in securing required signatures
2. to brief the reviewers of documents on the impacts of approval
3. to help ensure that necessary supporting materials are prepared, and, if •
required, attached.
Providing complete information under the listed headings enables reviewers to make
decisions on the documents and eliminates follow-up contacts that may delay execution.
The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain
the cost/benefit aspects of the decision. Costs and benefits related both to City
budget (General Fund and/or Special Funds) and to broader financial impacts (cost
to users, homeowners or other groups affected by the action) . The personnel impact
is a description of change or shift of Full-Time Equivalent (FTE) positions.
If a CONTRACT amount is less than $10,000, the Mayor's signature is not required,
if the department director signs. A contract must always be first signed by the
outside agency before routing through City offices.
Below is the preferred ROUTING for the five most frequent types of documents:
CONTRACTS (assumes authorized budget exists)
1. Outside Agency 4. Mayor
2. Initiating Department 5. Finance Director
3. City Attorney 6. Finance Accounting
ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others)
1. Activity Manager 1. Initiating Department
2. Department Accountant 2. City Attorney
3. Department Director 3. Director of Management/Mayor 41)
4. Budget Director 4. City Clerk
5. City Clerk
6. Chief Accountant, F&MS
COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others)
1. Department Director 1. Initiating Department
2. Budget Director 2. City Attorney
3. City Attorney 3. Director of Management/Mayor
4. Director of Management/Mayor 4. City Clerk
5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council
6. City Clerk
7. City Council
8. Chief Accountant, F&MS
SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the
Green Sheet is well done, no letter of transmittal need be included (unless signing
such a letter is one of the requested actions) .
Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of
Insurance should be one of the attachments at time of routing.
Note: Actions which require City Council Resolutions include:
1. Contractual relationship with another governmental unit.
2. Collective bargaining contracts.
3. Purchase, sale or lease of land.
4. Issuance of bonds by City. •
5. Eminent domain.
6. Assumption of liability by City, or granting by City of indemnification.
7. Agreements with State or Federal Government under which they are providing
funding.
8. Budget amendments.