D-8008 White – City Clerk No. 0 -- 867-o8
Pink – Finance Dept.
Canary – Dept. Accounting Date //, E6
Blue – Engineer
Green – Contractor
• CITY OF SAINT PAUL — OFFICE OF THE MAYOR
ADMINISTRATIVE ORDER
for
CONTRACT CHANGE AGREEMENT NO. 1
ADMINISTRATIVE ORDER, Whereas, additions which proved to be necessary to the Improvement described
as Construct an ornamental street lighting system on Western Ave. between
Como & I.S. 9 4 and Como Ave. too n t- , ,
known as Contract IX62618 , City Project No.V-07 33 , L.P.D. Electric Cn . , Inc.
Contractor, is composed of the following:
Additional work, not shown on the plans, necessary for project completion,
to hand dig light standard foundations in order to not disrupt an
existing underground utility; install an additional lighting standard,
perform additional painting and replace anchor bolts.
Hand dig foundations $ 650. 00 Lump
Install additional standard 1, 158. 00 Lump
Additional painting 454 . 00 Lump
Replace anchor bolts 60 . 00 Lump
• $2 , 142 . 00 Total Lump
ORDERED, That the City of Saint Paul, through its Mayor, approves the foregoing additions made in ac-
cordance with the specifications in the sum of $ 2, 142. 00 , said amount to be added to the lump sum con-
sideration named in the contract, known as contract ,- 62618 , and which amount is to be financed from:
1984 CIB Funds; Log Nos. S-5546 & 5523
Activity No. 62618-734-000
AP' O∎ED AS To FO:M J
Iii ` V
r ' Z-/ 19 V-
Ass': . ity,si'j ey / Contractor
�/
- i/041.- y/� — ` e l 1 7b' By
— ()A*
411 Ilk, /&, 19E ) "
• Chief Engineer/ F I•rchitect Heil; of r�:•art � financ e
q t�
19 ��0 • ��_■� _ '
Director of Administrative Assistant to the Mayor
Public Works DEPARTMENT N° 1744
Michael C. Klassen CONTACT or. L'�
292•-6293 PHONE
real/• April 14 , 1986 DATE e e3
ASSIGN NUMBER FOR ROUTING ORDER (Clip All Locations for Signature) :
-_• : # Director of Management/Mayor
3 Finance and Management Services Director 45City Clerk
udget Director
City Attorney
WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/
Rationale) :
Approval of the attached Administrative Order for Contract Change Agreement No.
1 for WESTERN AVE. lighting, City Project V-0742 , will allow the contractor
an additional $2 , 142. 00 for which he will be entitled, to provide labor and
materials necessary for additional work, not shown on the plans, necessary for
project completion, to hand dig foundation around existing utility, install an
additional standard, perform additional painting and replace anchor bolts.
COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED:
None
FiECEi'�,iED R'E `ENFD
APR2 APR 2 119:,.
1,44YCR'S OFFICE CITY Ar_'1U NEY
•
FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor's signa-
ture not re-
Total Amount of Transaction: $2 , 142 . 00 quired if under
$10,000)
Funding Source: 1984 CIB Log Nos. S-5546 & 5523
Activity Number: 62618-734-000
ATTACHMENTS (List and Number All Attachments) :
Administrative Order for Contract Change Agreement No. 1
DEPARTMENT REVIEW CITY ATTORNEY REVIEW `/
Yes x No Council Resolution Required? Resolution Required? Yes No
•Yes X No Insurance Required? Insurance Sufficient? Yes No 4/j4
Yes No Insurance Attached :
(SEE REVERSE SIDE FOR INSTRUCTIONS)
Revised 12/84
HOW TO USE THE GREEN SHEET
A
The GREEN SHEET has several PURPOSES:
1. to assist in routing documents and in securing required signatures
•
2. to brief the reviewers of documents on the impacts of approval
3. to help ensure that necessary supporting materials are prepared, and, if
required, attached.
•
Providing complete information under the listed headings enables reviewers to make
decisions on the documents and eliminates follow-up contacts that may delay execution.
The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain
the cost/benefit aspects of the decision. Costs and benefits related both to City
budget (General Fund and/or Special Funds) and to broader financial impacts (cost
to users, homeowners or other groups affected by the action) . The personnel impact
is a description of change or shift of Full-Time Equivalent (FTE) positions.
If a CONTRACT amount is less than $10,000, the Mayor's signature is not required,
if the department director signs. A contract must always be first signed by the
outside agency before routing through City offices.
Below is the preferred ROUTING for the five most frequent types of documents:
CONTRACTS (assumes authorized budget exists)
1. Outside Agency 4. Mayor
2. Initiating Department 5. Finance Director
3. City Attorney 6. Finance Accounting
ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others)
1. Activity Manager 1. Initiating Department
2. Department Accountant 2. City Attorney
3. Department Director 3. Director of Management/Mayor •
4. Budget Director 4. City Clerk
5. City Clerk
6. Chief Accountant, F&MS
COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others)
1. Department Director 1. Initiating Department
2. Budget Director 2. City Attorney
3. City Attorney 3. Director of Management/Mayor
4. Director of Management/Mayor 4. City Clerk
5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council
6. City Clerk
7. City Council
8. Chief Accountant, F&MS
SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the
Green Sheet is well done, no letter of transmittal need be included (unless signing
such a letter is one of the requested actions) .
Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of
Insurance should be one of the attachments at time of routing.
Note: Actions which require City Council Resolutions include:
1. Contractual relationship with another governmental unit.
2. Collective bargaining contracts.
3. Purchase, sale or lease of land.
4. Issuance of bonds by City. •
5. Eminent domain.
6. Assumption of liability by City, or granting by City of indemnification.
7. Agreements with State or Federal Government under which they are providing
funding.
8. Budget amendments.