D-8007 White — City Clerk CITY OF SAINT PAUL
Pink — Finance Dept.
Canary— Dept.
OFFICE OF THE MAYOR
No:
ADMINISTRATIVE ORDER
Date: :5///5�
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ADMINISTRATIVE ORDER,
That the proper city officials are authorized and directed to enter into an
agreement with Bonestroo, Anderlik and Associates, Inc. to design a canopy
over the gasoline pumps at the Public Works Service Station and to design a
rehabilitation of the east exterior well of the Vehicle Parking Garage at the
Public Works Dale Street Complex.
Funding - 12202-0219-000 - $6,350.00
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APPROVED AS TO FORM
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Assi nt ity Attorney PUBLIC WORKS Department .001F JFS
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Administrative Assistant to Mayor
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PUBLIC WORKS DEPARTMEN cc> N9 4653
JAMES SCHWARTZ CONTACT CJ�
292-6143 PHONE reentec3
ASSIGN NUMBER FOR ROUTING ORDER (Clip All Locations for Signature) :
Department Director 5 Director of Management/Mayor
/ Finance and Management Services Director 6 City Clerk
f:g City Attorney
WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/
Rationale) :
AN AGREEMENT WILL BE APPROVED FOR THE DESIGN OF A CANOPY OVER THE
GASOLINE PUMPS AT THE PUBLIC WORKS GARAGE AND DESIGN OF THE REPAIR CC),
OF THE EAST EXTERIOR WALL OF THE VEHICTR PARKING GARAGE.
RECEIVED
APR 9, RECEIVED
COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED:
COST $6,350.00 MAYOR'S OFFICE APR 2 9 1986
VEHICTFSWILL BE ABTE TO BE FITTED WITH GASOLINE DURING INCLEMENT
WEATHER. THE WALL REAPIR WILL LENGTHEN THE LIFE OF THE BUILDING CITY ATTO NEY
AND PREVENT THE WALL FROM FALLING DOWN.
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FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor's signa-
ture not re-
Total Amount of Transaction: $6,350.00 quired if under
$10,000)
Funding Source: 1986 BUDGET
Activity Number: 12202 EQUIPMENT SERVICES GARAGE
ATTACHMENTS (List and Number All Attachments) :
ADMINISTRATIVE ORDER
PROPOSAL TETTERS FROM BONESTROO, ROSENE, ANDERLIK, AND ASSOCIATES, INC.
DEPARTMENT EVIEW CITY ATTORNEY REVIEW
Yes : o Council Resolution Required? Resolution Required? Yes i/ No
.Yes 10 Insurance Required? Insurance Sufficient? Yes No A/4(Yes / No Insurance Attached :
(SEE REVERSE SIDE FOR INSTRUCTIONS)
Revised 12/84
HOW TO USE THE GREEN SHEET
The GREEN SHEET has several PURPOSES:
1. to assist in routing documents and in securing required signatures
2. to brief the reviewers of documents on the impacts of approval
3. to help ensure that necessary supporting materials are prepared, and, if
required, attached.
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Providing complete information under the listed headings enables reviewers to make
decisions on the documents and eliminates follow-up contacts that may delay execution.
The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain
the cost/benefit aspects of the decision. Costs and benefits related both to City
budget (General Fund and/or Special Funds) and to broader financial impacts (cost
to users, homeowners or other groups affected by the action) . The personnel impact
is a description of change or shift of Full-Time Equivalent (FTE) positions.
If a CONTRACT amount is less than $10,000, the Mayor's signature is not required,
if the department director signs. A contract must always be first signed by the
outside agency before routing through City offices.
Below is the preferred ROUTING for the five most frequent types of documents:
CONTRACTS (assumes authorized budget exists)
1. Outside Agency 4. Mayor
2. Initiating Department 5. Finance Director
3. City Attorney 6. Finance Accounting
ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others)
1. Activity Manager 1. Initiating Department
2. Department Accountant 2. City Attorney
3. Department Director 3. Director of Management/Mayor
4. Budget Director 4. City Clerk •
5. City Clerk
6. Chief Accountant, F&MS
COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others)
1. Department Director 1. Initiating Department
2. Budget Director 2. City Attorney
3. City Attorney 3. Director of Management/Mayor
4. Director of Management/Mayor 4. City Clerk
5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council
6. City Clerk
7. City Council
8. Chief Accountant, F&MS
SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the
Green Sheet is well done, no letter of transmittal need be included (unless signing
such a letter is one of the requested actions) .
Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of
Insurance should be one of the attachments at time of routing.
Note: Actions which require City Council Resolutions include:
1. Contractual relationship with another governmental unit.
2. Collective bargaining contracts.
3. Purchase, sale or lease of land.
4. Issuance of bonds by City. •
5. Eminent domain.
6. Assumption of liability by City, or granting by City of indemnification.
7. Agreements with State or Federal Government under which they are providing
funding.
8. Budget amendments.