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D-7994 r- EIP White — City Clerk No. D — Pink — Finance Dept. Canary — Dept. Accounting Date s dr ■ Blue — Engineer H. L. Holzschuh Green — Contractor 531 City Hall j • CITY OF SAINT PAUL — OFFICE OF THE MAYOR ADMINISTRATIVE ORDER for CONTRACT CHANGE AGREEMENT NO. 3 (Page 1 of 2) ADMINISTRATIVE ORDER, Whereas, additions which proved to be necessary to the Improvement described as Public Safety Building Remodeling known as Contract .-G-02636City Project No. 8408 , Sheehy Construction Co. Contractor, is composed of the following: Letter Number: 1 . Provide hollow metal doors at 150,151A,152 & 153 Add $834.00 2. Revision at Room 128 Add 908.00 Revision at Room 317A Add 397 .00 Revision at Room 393 Credit -682.00 3. Revisions at Room 231 - Fire Chief' s Area Add 2,257.00 4. Provide 5 extra yds carpet of each color for future repair Add 367.00 Carpet charge in third floor areas Add 1 ,053.00 5. Revised staircase in stair "C" Add 1 ,102.00 • 6. Ductwork revisions in room 247 & 248 Add 798.00 7. Add 2"x2" angles to bar joists in light court areas Add 1 ,032.00 8. Remove mechanical duct work at room 129 Add 394.00 9. Provide access panel in lieu of door to phone entrance room Add 255.00 10. Provide new slab in electrical entrance room Add 2,389.00 - Continued on next sheet - ORDERED, That the City of Saint Paul, through its Mayor, approves the foregoing additions made in ac- cordance with the specifications in the sum of $ , said amount to be added to the lump sum con- sideration named in the contract, known as contract L- , and which amount is to be financed from: - SEE PAGE 2 - White, — City Clerk No. D — 7 79Y Pink — Finance Dept. / Canary — Dept. Accounting Date l//4?- 7/12b Blue — Engineer H. L. Holzschuh Green — Contractor 531 City Hall • CITY OF SAINT PAUL — OFFICE OF THE MAYOR ADMINISTRATIVE ORDER for CONTRACT CHANGE AGREEMENT NO. 3 (Page 2 of 2) ADMINISTRATIVE ORDER, Whereas, additions which proved to be necessary to the Improvement described as Public Safety Building Remodeling , known as Contract.,-G-02636City Project No. 8408 , Sheehy Construct i on Co_ , Contractor, is composed of the following: Letter Number: 11 . New Electrical Feed to Panel 102 Add $235.00 12. Crime Lab Outlets Add 138.00 13. Lighting in Display Cases & additional trim Add 694.00 14. Electrical Modifications to Elevator Penthouse Add 4,874.00 15. 100 amp service to Comm. Center Computer Room Add 1 ,929.00 16. Revised Phone Modules Add 297.00 Water cooler receptacle Add 170.00 Add wall thickness at L207 & L208 Add 54.00 • 17. Relocate Jail Elevator feeder out of lift chase Add 548.00 Add $20,043.00 ORDERED, That the City of Saint Paul, through its Mayor, approves the foregoing additions made in ac- cordance with the specifications in the sum of $ 20,043.00 , said amount to be added to the lump sum con- sideration named in the contract, known as contract)dX- G-02636 _, and which amount is to be financed from: 804-64905-0898-64008 SUMMARY Original Contract to include Change Orders #1 & 2 $3,644,579.00 Change Order #3 + 20,043.00 Net Contract Sum $3,664,622.00 APP 4 LI AS TO F M / 4' L- z7- Q 19 T(C Sheehy Construction Co. As istant ity Attorney / Contractor ■ A-_, * P. t `I_ 04 4�L-19 By Letters Attached ng,�neer a �- 0 \ _.11.•...."1.211 , i/.1.,CI :f weer �'� T� Hea: ,f 4ep. •en • j ce _ ��J . ` - V 19 : !N ' , . ,1 irector of "oLtc.r___ Administrative Assistant to the Mayor BUIING•DESIGN SECTION DEPARTMENT , tripo v ,i,,,,'--a. 0 �� _ N. 565 „L. HOLZSCHUH CONTACT ��� ,dp " 20 5 aG0-15s 1 PHONE / 1 AP 44, 1986 DATE \J reen cc3 ASSIGN NUMBER FOR ROUTING ORDER (Clip All Locations for Signature) : y _Department Director �irector of Management/Mayor Finance and Management Services Director y City Clerk Budget Director __ ger tats. r n„ ,,- City Attorney 6 H. L. Holzschuh - 531 City Hall WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/ Rationale) : Unknown conditions were uncovered during the remodeling. RECEIVED r kL.t,.t.�.►v�L J `fA"" ''S OFFICE .PR 1 `?. COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED: MAYCK'S OFFICE Original Contract $ 3,635,800.00 RE(;E�'/ED Change Order No. 1 (deduct) - 28,412.00 Change Order No. 2 37, 191.00 APR 14 1986 Change Order No. 3 20,043.00 OFFIC III $ 3,664,622.00 AN;M RTMENT THE ANAGENIENT SERVICES FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor's signa- ture not re- Total Amount of Transaction: $ 3,664,622.00 quired if under $10,000) Funding Source: Activity Number: 804-64905-0898-64008 ATTACHMENTS (List and Number All Attachments) : Letters Attached DEPARTMENX REVIEW CITY ATTORNEY REVIEW Yes / No Council Resolution Required? Resolution Required? Yes //No 41pres / No Insurance Required? Insurance Sufficient? Yes No /1,/ Yes No Insurance Attached: (SEE REVERSE SIDE FOR INSTRUCTIONS) Revised 12/84 HOW TO USE THE GREEN SHEET The GREEN SHEET has several PURPOSES: 1. to assist in routing documents and in securing required signatures 2. to brief the reviewers of documents on the impacts of approval 410, 3. to help ensure that necessary supporting materials are prepared, and, if --_• required, attached. Providing complete information under the listed headings enables reviewers to make decisions on the documents and eliminates follow-up contacts that may delay execution. The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain the cost/benefit aspects of the decision. Costs and benefits related both to City budget (General Fund and/or Special Funds) and to broader financial impacts (cost to users, homeowners or other groups affected by the action) . The personnel impact is a description of change or shift of Full-Time Equivalent (FTE) positions. If a CONTRACT amount is less than $10,000, the Mayor's signature is not required, if the department director signs. A contract must always be first signed by the outside agency before routing through City offices. Below is the preferred ROUTING for the five most frequent types of documents: CONTRACTS (assumes authorized budget exists) 1. Outside Agency 4. Mayor 2. Initiating Department 5. Finance Director 3. City Attorney 6. Finance Accounting ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others) 1. Activity Manager 1. Initiating Department 2. Department Accountant 2. City Attorney • 3. Department Director 3. Director of Management/Mayor 4. Budget Director 4. City Clerk 5. City Clerk 6. Chief Accountant, F&MS COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others) 1. Department Director 1. Initiating Department 2. Budget Director 2. City Attorney 3. City Attorney 3. Director of Management/Mayor 4. Director of Management/Mayor 4. City Clerk 5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council 6. City Clerk 7. City Council 8. Chief Accountant, F&MS SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the Green Sheet is well done, no letter of transmittal need be included (unless signing such a letter is one of the requested actions) . Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of Insurance should be one of the attachments at time of routing. Note: Actions which require City Council Resolutions include: 1. Contractual relationship with another governmental unit. 2. Collective bargaining contracts. 3. Purchase, sale or lease of land. 4. Issuance of bonds by City. • 5. Eminent domain. 6. Assumption of liability by City, or granting by City of indemnification. 7. Agreements with State or Federal Government under which they are providing funding. 8. Budget amendments.