D-7991 Pink, Cit CIerDept. CITY OF SAINT PAUL
Canary— Dept.
OFFICE OF THE MAYOR !\ �"L�}�}
ADMINISTRATIVE ORDER . No:
Date:
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ADMINISTRATIVE ORDER,
WHEREAS, Citywide Information Services has emergency need for data communications
assistance; and
WHEREAS, Manager, CIS (hereafter "Manager") has engaged the services of Joe Freking,
Box 1006, 2115 Summit Avenue, Saint Paul, Minnesota 55105 (hereafter "Consultant")
to provide technical assistance in data communications; now, therefore, it is
ORDERED, that Consultant be paid, pursuant to signed invoice with record of hours
worked, $6.50 per hour up to a maximum of $600.00 for data communications assistance
rendered to Manager during the period April 12 through April 30.
Account code = 001-01115-0219-10001
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APPR AS TO FORM
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Administrative Assistant to Mayor
Finance & Management Services (CISbEPARTMENT -10f (21
N. 1459
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Gregory J. Haupt, Manager `i CONTACT (b0,
298-4985 AP PHONE
April 10, 1986 DATE Green/ See3
ASSIGN NUMBER FOR ROUTING ORDER (Clip All Locations for Signature) :
1 Department Director (Shiller) Director of Management/Mayor
3 Finance and Management Services Director City Clerk
Budget Director
City Attorney
WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/
Rationale) :
Payment for immediate staff assistance provided by Mr. Freking on a personal services basis
to Data Communications Technician, Gale Hawkinson. Assistance is required to reduce a
significant computer equipment installation backlog in the field in order to move ahead
with current automation projects. Personal services contract for the period May 1 to
September 1 to follow.
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COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED:
Benefit is reduction in backlog and complaints from departmental staff regarding lack of
service.
•ost is $600.00 or less through April 30, $5,000.00 or less through August 30. RECENED
APR 2 '.1998
FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor's signa-
ture not re- L'I TY A T ORNEy
Total Amount of Transaction : $5,600.00 quired if under
$10,000)
Funding Source: 001-01115-0219-10001
FkECEIVED
Activity Number: 01115
ATTACHMENTS (List and Number All Attachments) : IrPC
ftAYCR'S OFFICE APB litD•i ,N t O 1986 AO F
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FR�V cES
DEPARTMENT REVIEW CITY ATTORNEY REVIEW
Yes 40/ Council Resolution Required? Resolution Required? Yes ✓No
Yes / Insurance Required? Insurance Sufficient? Yes No
es No No Insurance Attached:
(SEE REVERSE SIDE FOR INSTRUCTIONS)
Revised 12/84
HOW TO USE THE GREEN SHEET
The GREEN SHEET has several PURPOSES:
1. to assist in routing documents and in securing required signatures
2. to brief the reviewers of documents on the impacts of approval
3. to help ensure that necessary supporting materials are prepared, and, if
required, attached. •
Providing complete information under the listed headings enables reviewers to make
decisions on the documents and eliminates follow-up contacts that may delay execution.
The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain
the cost/benefit aspects of the decision. Costs and benefits related both to City
budget (General Fund and/or Special Funds) and to broader financial impacts (cost
to users, homeowners or other groups affected by the action) . The personnel impact
is a description of change or shift of Full-Time Equivalent (FTE) positions.
If a CONTRACT amount is less than $10,000, the Mayor's signature is not required,
if the department director signs. A contract must always be first signed by the
outside agency before routing through City offices.
Below is the preferred ROUTING for the five most frequent types of documents:
CONTRACTS (assumes authorized budget exists)
1. Outside Agency 4. Mayor
2. Initiating Department 5. Finance Director
3. City Attorney 6. Finance Accounting
ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others)
1. Activity Manager 1. Initiating Department
2. Department Accountant 2. City Attorney
3. Department Director 3. Director of Management/Mayor .
4. Budget Director 4. City Clerk
5. City Clerk
6. Chief Accountant, F&MS
COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others)
1. Department Director 1. Initiating Department
2. Budget Director 2. City Attorney
3. City Attorney 3. Director of Management/Mayor
4. Director of Management/Mayor 4. City Clerk
5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council
6. City Clerk
7. City Council
8. Chief Accountant, F&MS
SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the
Green Sheet is well done, no letter of transmittal need be included (unless signing
such a letter is one of the requested actions) .
Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of
Insurance should be one of the attachments at time of routing.
Note: Actions which require City Council Resolutions include:
1. Contractual relationship with another governmental unit.
2. Collective bargaining contracts.
3. Purchase, sale or lease of land.
4. Issuance of bonds by City. •
5. Eminent domain.
6. Assumption of liability by City, or granting by City of indemnification.
7. Agreements with State or Federal Government under which they are providing
funding.
8. Budget amendments.