D-7987 White — City Clerk CITY OF SAINT PAUL
Pink — Finance Dept.
Canary- Dept.
OFFICE OF THE MAYOR ,,\\ C� /-�
No: U — /?
ADMINISTRATIVE ORDER /L
Date: Lib S/k6
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ADMINISTRATIVE ORDER, That the proper City official of the Personnel Office is
authorized to pay the travel reimbursement for Herman Alvarado and Deborah Taran
to participate in the Affirmative Action Director selection process held on
March 10 - 11, 1986. Account code to be charged for this expense is 00156.
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APP' C i AS TO FO'M
Assi ant City Attorney Department Head
Date `q v) !�
Administrative Assistant to Mayor
Personnel Office DEPARTMENT 1) 9P7 N9 4158
Dede Demko CONTACT
298-4221 PHONE re
March 31, 1986 DATE en/ Se C3
ASSIGN NUMBER FOR ROUTING ORDER (Clip All Locations for Signature) :
/ Department Director ,1 Director of Management/Mayor
Finance and Management Services Director 4 City Clerk
L. Budget Director
0 City Attorney
WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/ RECr"/CD
Rationale) :
Candidates for Affirmative Action Director will be reimbursed for their travel APR 1 1
expenses.
FEC -i CITY ATTORNEY
J
APR "
COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED: MN 0 '
Possibility that one of the candidates would be selected as the new Affirmative
Action Director for the City of Saint Paul.
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FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor's signa-
ture not re-
Total Amount of Transaction: $5+5.90 quired if under
$10,000)
Funding Source: General Government
Activity Number: 00156
ATTACHMENTS (List and Number All Attachments) :
Administrative Order
DEPARTMENT REVIEW CITY ATTORNEY REVIEW
Yes x No Council Resolution Required? Resolution Required? Yes x No
"es x No Insurance Required? Insurance Sufficient? Yes x No
es x No Insurance Attached :
(SEE REVERSE SIDE FOR INSTRUCTIONS)
Revised 12/84
HOW TO USE THE GREEN SHEET
The GREEN SHEET has several PURPOSES:
1. to assist in routing documents and in securing required signatures
2. to brief the reviewers of documents on the impacts of approval
3. to help ensure that necessary supporting materials are prepared, and, if
required, attached.
Providing complete information under the listed headings enables reviewers to make
decisions on the documents and eliminates follow-up contacts that may delay execution.
The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain
the cost/benefit aspects of the decision. Costs and benefits related both to City
budget (General Fund and/or Special Funds) and to broader financial impacts (cost
to users, homeowners or other groups affected by the action) . The personnel impact
is a description of change or shift of Full-Time Equivalent (FTE) positions.
If a CONTRACT amount is less than $10,000, the Mayor's signature is not required,
if the department director signs. A contract must always be first signed by the
outside agency before routing through City offices.
Below is the preferred ROUTING for the five most frequent types of documents:
CONTRACTS (assumes authorized budget exists)
1. Outside Agency 4. Mayor
2. Initiating Department 5. Finance Director
3. City Attorney 6. Finance Accounting
ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others)
1. Activity Manager 1. Initiating Department
2. Department Accountant 2. City Attorney
3. Department Director 3. Director of Management/Mayor •
4. Budget Director 4. City Clerk
5. City Clerk
6. Chief Accountant, F&MS
COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others)
1. Department Director 1. Initiating Department
2. Budget Director 2. City Attorney
3. City Attorney 3. Director of Management/Mayor
4. Director of Management/Mayor 4. City Clerk
5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council
6. City Clerk
7. City Council
8. Chief Accountant, F&MS
SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the
Green Sheet is well done, no letter of transmittal need be included (unless signing
such a letter is one of the requested actions) .
Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of
Insurance should be one of the attachments at time of routing.
Note: Actions which require City Council Resolutions include:
1. Contractual relationship with another governmental unit.
2. Collective bargaining contracts.
3. Purchase, sale or lease of land.
4. Issuance of bonds by City. •
5. Eminent domain.
6. Assumption of liability by City, or granting by City of indemnification.
7. Agreements with State or Federal Government under which they are providing
funding.
8. Budget amendments.