D-7981 White —.eityClerk CITY OF SAINT PAUL
Pink — Finance Dept.
Canary— Dept.
OFFICE OF THE MAYOR
No: — 9�/
ADMINISTRATIVE ORDER
Date: 140•000momit
• L//%
ADMINISTRATIVE ORDER,
WHEREAS, at the direction of Manager, Information Services (Gregory Haupt, hereafter
"Manager"), Ms Barbara Woolsey, representing Woolsey and Associates (hereafter
"Consultant"), has investigated the feasibility of transferring Saint Paul income
tax information from the State of Minnesota IBM computer to the City of Saint Paul
PRIME computer for policy analysis work by the Department of Planning and Economic
Development; and
WHEREAS, Consultant has invested significant time at Manager's request; be it now
ORDERED, that Consultant be reimbursed pursuant to attached invoice from account
001-31116-0219-10001 in the amount of $600.00 for assistance to Manager through
March 27, 1986.
•
APPROVED AS TO FORM
_ ��nt City A D artment Head 11414
•te l — 1 — r 0
Administrative Assistant to Mayor
Finance & Management Services DEPARTMENT -----79'8.r NO 1458
Gregory J. Haupt A11114 CONTACT
298-4985 t
i PHONE
April 2, 1986 DATE Q,/ e C3
ASSIGN NUMBER FOR ROUTING ORDER (Clip All Locations for Signature) :
1 Department Director (Schiller) Director of Management/Mayor
__ Finance and Management Services Director City Clerk
Budget Director
City Attorney RECP/tTo
WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/ APR
Rationale) : 9 is:4
Payment to Woolsey Associates for feasibility study on PED Income Tax Data projectClT
Itj Y A 1 TCRI Ey
i-T.ECEIVE RECEIVED
or-F-7 v 980
pt-pARTror THE Dl
COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED: S OFFICE AND 1WAj E"�EOF F ANOR
T SERViCEs
Benefit = project has been found to be feasible. Personal services contract to follow
once project funding identified by PED.
•
FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor's signa-
ture not re-
Total Amount of Transaction: $600.00 quired if under
$10,000)
Funding Source: 31116
Activity Number: 31116
ATTACHMENTS (List and Number All Attachments) :
1. Administrative Order
2. Invoice
DEPARTMENT/REVIEW CITY ATTORNEY REVIEW
Yes . ,X' Council Resolution Required? Resolution Required? Yes No
Yes � o Insurance Required? Insurance Sufficient? Yes No /f/1
111,Yes No Insurance Attached:
(SEE REVERSE SIDE FOR INSTRUCTIONS)
Revised 12/84
HOW TO USE THE GREEN SHEET
The GREEN SHEET has several PURPOSES:
1. to assist in routing documents and in securing required signatures
2. to brief the reviewers of documents on the impacts of approval
3. to help ensure that necessary supporting materials are prepared, and, if
required, attached. •
Providing complete information under the listed headings enables reviewers to make
decisions on the documents and eliminates follow-up contacts that may delay execution.
The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain
the cost/benefit aspects of the decision. Costs and benefits related both to City
budget (General Fund and/or Special Funds) and to broader financial impacts (cost
to users, homeowners or other groups affected by the action) . The personnel impact
is a description of change or shift of Full-Time Equivalent (FTE) positions.
If a CONTRACT amount is less than $10,000, the Mayor's signature is not required,
if the department director signs. A contract must always be first signed by the
outside agency before routing through City offices.
Below is the preferred ROUTING for the five most frequent types of documents:
CONTRACTS (assumes authorized budget exists)
1. Outside Agency 4. Mayor
2. Initiating Department 5. Finance Director
3. City Attorney 6. Finance Accounting
ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others)
1. Activity Manager 1. Initiating Department
2. Department Accountant 2. City Attorney
3. Department Director 3. Director of Management/Mayor •
4. Budget Director 4. City Clerk
5. City Clerk
6. Chief Accountant, F&MS
COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others)
1. Department Director 1. Initiating Department
2. Budget Director 2. City Attorney
3. City Attorney 3. Director of Management/Mayor
4. Director of Management/Mayor 4. City Clerk
5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council
6. City Clerk
7. City Council
8. Chief Accountant, F&MS
SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the
Green Sheet is well done, no letter of transmittal need be included (unless signing
such a letter is one of the requested actions) .
Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of
Insurance should be one of the attachments at time of routing.
Note: Actions which require City Council Resolutions include:
1. Contractual relationship with another governmental unit.
2. Collective bargaining contracts.
3. Purchase, sale or lease of land.
4. Issuance of bonds by City. •
5. Eminent domain.
6. Assumption of liability by City, or granting by City of indemnification.
7. Agreements with State or Federal Government under which they are providing
funding.
8. Budget amendments.