D-7978 White ! City Clerk CITY OF SAINT PAUL
Pink — Finance Dept.
Canary— Dept.
OFFICE OF' THE MAYOR
No: 6- 79 77
ADMINISTRATIVE ORDER ��/ /
• Date: (�
ADMINISTRATIVE ORDER,
WHEREAS, The Saint Paul Public Library has received a grant from the Minnesota
Foundation on behalf of the Perrie Jones Library Fund for the expressed purpose
of having Mr. Que Bronson, North County Area Library, Public Library of Annapolis
and Anne Arundel County, 1010 Eastway, Glen Burnie, Maryland, present workshops on
merchandising library materials to library staff. Topics to be covered, dates of
the workshops, and terms of the agreement are outlined in the attached memorandum.
NOW, THEREFORE, BE IT RESOLVED, That said grant of $1,908 will be used to pay for
said workshops, including costs incurred by Mr. Bronson for transportation, lodging,
meals, planing and presentation, in an amount not to exceed $1,908.
•
APPROVED AS TO FORM
Assists t City Attorney J Department Head
Date
Administrative Assistant to Mayor
Community Services - Library DEPARTMENT h-79777c, Np 117
Gerald W. Steenberg CONTACT
292-62 11 PHONE e teen e
ASSIGN NUMBER FOR ROUTING ORDER (Clip All Locations for Signature) :
Department Director Director of Management/Mayor
Finance and Management Services Director City Clerk
Budget Director
7 City Attorney
WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/
Rationale) :
Will allow the Saint Paul Public Library to pay for the services of Mr. Que Bronson
for the presentation of workshops to the library staff.
RECE►vED RECEIVED
APR APR 4 191
MAYOR'S OFFICE CITY A�� ��1�i�
COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED:
The library staff will receive the benefit of workshops presented by Mr. Bronson
that will enable them to better merchandise our materials.
•
FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor's signa-
ture not re-
Total Amount of Transaction: $1,908 quired if under
$10,000)
Funding Source: 351-33421 Perrie Jones Library Fund
Activity Number: 351-33421
ATTACHMENTS (List and Number All Attachments) :
Administrative Order
DEPARTMENT REVIEW CITY ATTORNEY REVIEW /
Yes X No Council Resolution Required? Resolution Required? Yes /No
Yes X No Insurance Required? Insurance Sufficient? Yes No 41/,)
Yes X No Insurance Attached:
(SEE REVERSE SIDE FOR INSTRUCTIONS)
Revised 12/84
HOW TO USE THE GREEN SHEET
The GREEN SHEET has several PURPOSES:
1. to assist in routing documents and in securing required signatures
2. to brief the reviewers of documents on the impacts of approval
3. to help ensure that necessary supporting materials are prepared, and, if •
required, attached.
Providing complete information under the listed headings enables reviewers to make
decisions on the documents and eliminates follow-up contacts that may delay execution.
The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain
the cost/benefit aspects of the decision. Costs and benefits related both to City
budget (General Fund and/or Special Funds) and to broader financial impacts (cost
to users, homeowners or other groups affected by the action) . The personnel impact
is a description of change or shift of Full-Time Equivalent (FTE) positions.
If a CONTRACT amount is less than $10,000, the Mayor's signature is not required,
if the department director signs. A contract must always be first signed by the
outside agency before routing through City offices.
Below is the preferred ROUTING for the five most frequent types of documents:
CONTRACTS (assumes authorized budget exists)
1. Outside Agency 4. Mayor
2. Initiating Department 5. Finance Director
3. City Attorney 6. Finance Accounting
ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others)
1. Activity Manager 1. Initiating Department
2. Department Accountant 2. City Attorney
3. Department Director 3. Director of Management/Mayor •
4. Budget Director 4. City Clerk
5. City Clerk
6. Chief Accountant, F&MS
COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others)
1. Department Director 1. Initiating Department
2. Budget Director 2. City Attorney
3. City Attorney 3. Director of Management/Mayor
4. Director of Management/Mayor 4. City Clerk
5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council
6. City Clerk
7. City Council
8. Chief Accountant, F&MS
SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the
Green Sheet is well done, no letter of transmittal need be included (unless signing
such a letter is one of the requested actions) .
Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of
Insurance should be one of the attachments at time of routing.
Note: Actions which require City Council Resolutions include:
1. Contractual relationship with another governmental unit.
2. Collective bargaining contracts.
3. Purchase, sale or lease of land.
4. Issuance of bonds by City.
•
5. Eminent domain.
6. Assumption of liability by City, or granting by City of indemnification.
7. Agreements with State or Federal Government under which they are providing
funding.
8. Budget amendments.