D-7975 White — City Clerk CITY OF SAINT PAUL
Rink — Finance Dept.
Canary— Dept.
OFFICE OF THE MAYOR
No: . )— 79 /`i
ADMINISTRATIVE ORDER
Date:
Pr.
/1F‘I"
ADMINISTRATIVE ORDER,
WHEREAS, Citywide Information Services has emergency need for data communications
assistance; and
WHEREAS, Manager, CIS (hereafter "Manager") has engaged the services of Patrick
James Weber, 471-82-8805, 2517 Irving Avenue South, Minneapolis 55405 (hereafter
"Consultant") to provide technical assistance in data communications; now, therefore,
it is
ORDERED, that Consultant be paid, pursuant to signed invoice with record of hours
worked, $6.50 per hour up to a maximum of $600.00 for data communications assistance
rendered to Manager during the period March 27 through. April 30.
Account code = 001-01115-0219-10001
4
APPROVED A TO FORM
(9,,,fr a )ick,lok,
Assistant City .rney partment Head A 11-,;--. 31-1G
I r
�
Date "'' ,C 4,111■ , 111i,
Administrative Assistant to Mayor
Finance & Management Services (CIS) DEPARTMENT i\-79 0
. 1456
'Gregory J. Haupt, Manager CONTACT if;711
298-4985 PHONE
March 27, 1986 DATE
Gre en 'Se e3
ASSIGN NUMBER FOR ROUTING ORDER (Clip All Locations for Signature) :
Department Director
i Scit.
Director of Management/Mayor
Finance and Management Services Director City Clerk
Budget Director
City Attorney
WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/
Rationale) :
Payment for immediate staff assistance provided by Mr. Weber on a personal services basis to
Data Communications Technician, Gale Hawkinson. Assistance is required to reduce a signifi-
cant computer equipment installation backlog in the field in order to move ahead with current
automation projects. Personal services contract for the period May 1 to September 1 to follow.
ELF/1/E
COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATE[ YOB'S OFFI(;rtzp/cr0F 1,86
kvD ARri 7-HE 0
Benefit is reduction in backlog and complaints from departmental stafiN 'i'l •iQ,g FN-
service. EVENT S£,?/� .
Cost is $600.00 or less through April 30, $5,000.00 or less through August 30. e`
III
Rretivrr
FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED- (Mayor's signa-
ture not re-
Total Amount of Transaction: $5,600.00 quired if under APR ;1 „
$10,000)
Funding Source: 001-01115-0219-10001 CITY ATTORNI
Activity Number: 01115 CITY V
ATTACHMENTS (List and Number All Attachments) :
DEPARTMENTEVIEW CITY ATTORNEY REVIEW
Yes J Nb Council Resolution Required? Resolution Required? Yes ,----/No q q
'es --/No Insurance Required? Insurance Sufficient? Yes No 4/0
Yes —77-No Insurance Attached:
(SEE REVERSE SIDE FOR INSTRUCTIONS)
Revised 12/84
HOW TO USE THE GREEN SHEET
1
The GREEN SHEET has several PURPOSES: •
1. to assist in routing documents and in securing required signatures
2. to brief the reviewers of documents on the impacts of approval
3. to help ensure that necessary supporting materials are prepared, and, if
required, attached.
•
Providing complete information under the listed headings enables reviewers to make
decisions on the documents and eliminates follow-up contacts that may delay execution.
The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain
the cost/benefit aspects of the decision. Costs and benefits related both to City
budget (General Fund and/or Special Funds) and to broader financial impacts (cost
to users, homeowners or other groups affected by the action) . The personnel impact
is a description of change or shift of Full-Time Equivalent (FTE) positions.
If a CONTRACT amount is less than $10,000, the Mayor's signature is not required,
if the department director signs. A contract must always be first signed by the
outside agency before routing through City offices.
Below is the preferred ROUTING for the five most frequent types of documents:
CONTRACTS (assumes authorized budget exists)
1. Outside Agency 4. Mayor
2. Initiating Department 5. Finance Director
3. City Attorney 6. Finance Accounting
ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others)
1. Activity Manager 1. Initiating Department
2. Department Accountant 2. City Attorney
3. Department Director 3. Director of Management/Mayor •
4. Budget Director 4. City Clerk
5. City Clerk
6. Chief Accountant, F&MS
COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others)
1. Department Director 1. Initiating Department
2. Budget Director 2. City Attorney
3. City Attorney 3. Director of Management/Mayor
4. Director of Management/Mayor 4. City Clerk
5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council
6. City Clerk
7. City Council
8. Chief Accountant, F&MS
SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the
Green Sheet is well done, no letter of transmittal need be included (unless signing
such a letter is one of the requested actions) .
Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of
Insurance should be one of the attachments at time of routing.
Note: Actions which require City Council Resolutions include:
1. Contractual relationship with another governmental unit.
2. Collective bargaining contracts.
3. Purchase, sale or lease of land.
4. Issuance of bonds by City. •
5. Eminent domain.
6. Assumption of liability by City, or granting by City of indemnification.
7. Agreements with State or Federal Government under which they are providing
funding.
8. Budget amendments.