D-7973 White - City Clerk No. 0— 7973
Pink - Dept. Accounting 1i/4/I
Dept. /
Canary - Dept. Accounting Date (p
Blue - Engineer
Green - Contractor
• CITY OF SAINT PAUL — OFFICE OF THE MAYOR
ADMINISTRATIVE ORDER
for
CONTRACT CHANGE AGREEMENT NO. 1
ADMINISTRATIVE ORDER, Whereas, additions which proved to be necessary to the Improvement described
as Burlington Center/333 on Sibley Building to Galtier Plaza Skyway Bridge
and Concourse Link
District
known as Contract),.-0265], iiBYNo. 17 , Sheehy Construction Co.
Contractor, is composed of the following:
(SEE ATTACHED DESCRIPTION)
•
ORDERED, That the City of Saint Paul, through its Mayor, approves the foregoing additions made in ac-
cordance with the specifications in the sum of $ 827.00 , said amount to be added to the lump sum con-
sideration named in the contract, known as contract Lx G02651 _, and which amount is to be financed from:
1. 50%, CIB/URBF (#806-66046-0739-66046) ; and `.',/
2. 50%, private fund sources; and the contract time remains unchanged.
AP • • ) AS TO FORM
// ,9 c SHEEHY .1Ce PAY
Assistant City • ttorney Contract, / &alfir
mare
Eng� � / 7 ti �
�� 19 A►/ (MIR4 / , _ 1
• . �.. .1K ,: ,. s' kKh e. . o
I Abrahamson, Inc.3 , '
t irec r Administrative Assistant to t e Mayor
.E.D.
P.E.D. DEPARTMENT ���� N9 2846
Darold M. McMahan CONTACT
292-1577 ext. 352 PHONE J�
March 24, 1986 DATE
Ljreen ee3
ASSIGN NUMBER FOR ROUTING ORDER (Clip All Locations for Signature) :
'41 ' Department Director 7 Director of Management/Mayor
6 Finance and Management Services Director 8 City Clerk
Budget Director 1 Bi.1 2. s—. fm 3
City Attorney 9 Darold M. McMahan
WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/ ECEIVED
1. Will provide compensation to the skyway contractor for bridge Rationale) :
and concourse modifications, changes, additions , etc. as required/requested
by the City and building owners respectively. MAR 2 7
2. HGA has reviewed the applicable bridge/concourse cost data submitted by the
skyway contractor and has recommended approval of all costs shown on the CITY ATTORNEY
attached exhibits.
3. PED has independently reviewed the contractor's extra cost submissions and
agrees the attached submittals accurately reflect a reasonable representation of
the work performed and completed as noted and described.
COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED:
RECFI1tD
No adverse budgetary or personnel impacts anticipated at this time. OF MAR 3
DEp,„ OF THE 1986
RECEIVED AND Mq��e�OFDl�PTO
• R
��PR 3 ENr sc��v
FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor's signa-
ture not re-
Total Amount of Transaction: $10,126.00 Total quired if under
$10,000)
Funding Source: CIB/URBF (50%) and private_.funds .(50%) for bridge additions.
Private fund sources (100%) for concourse changes.
Activity Number: #806-66045-0739-66046
ATTACHMENTS (List and Number All Attachments) :
1. Contract Change Agreement #1 with Exhibits (Bridge)
2. Contract Change Ageeement #2 with Exhibits (Concourse)
DEPARTMENT REVIEW CITY ATTORNEY REVIEW
Yes x No Council Resolution Required? Resolution Required? Yes Y No
•Yes x No Insurance Required? Insurance Sufficient? Yes No
Yes x No Insurance Attached:
(SEE REVERSE SIDE FOR INSTRUCTIONS)
Revised 12/84
HOW TO USE THE GREEN SHEET
The GREEN SHEET has several PURPOSES:
1. to assist in routing documents and in securing required signatures
2. to brief the reviewers of documents on the impacts of approval
3. to help ensure that necessary supporting materials are prepared, and, if •
required, attached.
Providing complete information under the listed headings enables reviewers to make
decisions on the documents and eliminates follow-up contacts that may delay execution.
The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain
the cost/benefit aspects of the decision. Costs and benefits related both to City
budget (General Fund and/or Special Funds) and to broader financial impacts (cost
to users, homeowners or other groups affected by the action) . The personnel impact
is a description of change or shift of Full-Time Equivalent (FTE) positions.
If a CONTRACT amount is less than $10,000, the Mayor's signature is not required,
if the department director signs. A contract must always be first signed by the
outside agency before routing through City offices.
Below is the preferred ROUTING for the five most frequent types of documents:
CONTRACTS (assumes authorized budget exists)
1. Outside Agency 4. Mayor
2. Initiating Department 5. Finance Director
3. City Attorney 6. Finance Accounting
ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others)
1. Activity Manager 1. Initiating Department
2. Department Accountant 2. City Attorney
3. Department Director 3. Director of Management/Mayor •
4. Budget Director 4. City Clerk
5. City Clerk
6. Chief Accountant, F&MS
COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others)
1. Department Director 1. Initiating Department
2. Budget Director 2. City Attorney
3. City Attorney 3. Director of Management/Mayor
4. Director of Management/Mayor 4. City Clerk
5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council
6. City Clerk
7. City Council
8. Chief Accountant, F&MS
SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the
Green Sheet is well done, no letter of transmittal need be included (unless signing
such a letter is one of the requested actions) .
Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of
Insurance should be one of the attachments at time of routing.
Note: Actions which require City Council Resolutions include:
1. Contractual relationship with another governmental unit.
2. Collective bargaining contracts.
3. Purchase, sale or lease of land.
4. Issuance of bonds by City. •
5. Eminent domain.
6. Assumption of liability by City, or granting by City of indemnification.
7. Agreements with State or Federal Government under which they are providing
funding.
8. Budget amendments.