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D-7972 White - City Clerk No. D 79 7A- Pink - Finance Dept. Date /Q/ Canary - Dept. Accounting Date Blue - Engineer Green - Contractor 1111 CITY OF SAINT PAUL — OFFICE OF THE MAYOR ADMINISTRATIVE ORDER for ' CONTRACT CHANGE AGREEMENT NO. 4 ADMINISTRATIVE ORDER, Whereas, additions which proved to be necessary to the Improvement described as Additions and Alterations for the West Minnehaha Recreation Center , known as Contract L-8747-1, City Project No. B83-07-03R PCL Construction Co. , Contractor, is composed of the following: Provide: 1 . Dry-line field marker Add $ 170.00 2. Labor and materials to install access panels Add $ 277.00 3. Labor and materials to replace x-bracing with angles at ductwork Add $ 21.%.00 4. Labor and materials for additional lock, door #108 Add $ 269.00 5. Additional electrical fixture installation and changing devices and plates Add $ 409.51 6. Labor and materials for modification of restroom • partitions Add $1 ,344.00 7. Delete final grading and sod at east side of building Deduct $ 825.00 8. Delete "house type" graphics Deduct $ 450.00 9. Snelling Co. emergency service call for warrantee item (fuel valve replacement) paid for by City Deduct $ 70.00 NET ADD $1 ,351 .51 ORDERED, That the City of Saint Paul, through its Mayor, approves the foregoing additions made in ac- cordance with the specifications in the sum of $ 1 ,351 .51 , said amount to be added to the lump sum con- sideration named in the contract, known as contract L- 8747-1 _, and which amount is to be financed from: Original Contract Sum $ 673,111 .00 /(c- 39903-537-110" Change Orders to Date + 25,057.50 Amount this Change + 1 ,351 .51 New Contract Sum $ 699,520.01 AS TO RM 3� �� 19 PCL Construction Co. r istant City Attorney �/ Contractor U 9/12/85, 1 /14/85 _ 19 By Letters dated 10/18/84,12/20/84,2/14/R5 2 alit Supt. of Parks & Recreation r 19 . _ _.. , l� l 11;4 v C f ngi H of +e nt of Finance ri Director of Community Services N` Administrative Assistant to the Mayor 55 • CS/Parks DEPARTMENT , �� NO 3775 Duane Stolpe CONTACT O�'ii / 292-7400 PHONE reen March 26, 1986 DATE ee3 ASSIGN NUMBER FOR ROUTING ORDER (Clip All Locations for Signature) : 1 Department Director 4 Director of Management/Mayor 3 Finance and Management Services Director 5 City Clerk -.; Budget Director 6 Parks and Recreation it City Attorney WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/ _,— This action necessary to compensate contractor for Rationale) : RECE!VE► additional work ordered by the City, and to accept credit for work deleted from the project. =.CEiVED MAR 3 1 ;cam CITY ATTORNEY MAYO'S OFFICE COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED: RECEIVED Increase project cost by $1 ,351 .51 FF/CE OF 1 1986 West Minnehaha Recreation Center AN EPARTI,�E THE DIRE D MANAG CAI FA, OR 110 ERVICES FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor's signa- ture not re- Total Amount of Transaction : $1 ,351 .51 quired if under $10'000) Funding Source:/ -399@3-.�,,,fi- 6/ goo-(3903" 7495-634H/ Activity Number: 803-63906-0894-63388 ATTACHMENTS (List and Number All Attachments) : 1 . Administrative Order 2. Project Record Sheet 3. Letters form Contractor dated 10/18/84, 12/20/84, 2/14/85, 9/12/85, 1 /14/85 DEPARTMENT REVIEW CITY ATTORNEY REVIEW Yes X No Council Resolution Required? Resolution Required? Yes No Yes X No Insurance Required? Insurance Sufficient? Yes No Al/4 Yes X No Insurance Attached : (SEE REVERSE SIDE FOR INSTRUCTIONS) Revised 12/84 HOW TO USE THE GREEN SHEET The GREEN SHEET has several PURPOSES: 1. to assist in routing documents and in securing required signatures 2. to brief the reviewers of documents on the impacts of approval 3. to help ensure that necessary supporting materials are prepared, and, if • required, attached. Providing complete information under the listed headings enables reviewers to make decisions on the documents and eliminates follow-up contacts that may delay execution. The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain the cost/benefit aspects of the decision. Costs and benefits related both to City budget (General Fund and/or Special Funds) and to broader financial impacts (cost to users, homeowners or other groups affected by the action) . The personnel impact is a description of change or shift of Full-Time Equivalent (FTE) positions. If a CONTRACT amount is less than $10,000, the Mayor's signature is not required, if the department director signs. A contract must always be first signed by the outside agency before routing through City offices. Below is the preferred ROUTING for the five most frequent types of documents: CONTRACTS (assumes authorized budget exists) 1. Outside Agency 4. Mayor 2. Initiating Department 5. Finance Director 3. City Attorney 6. Finance Accounting ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others) 1. Activity Manager 1. Initiating Department 2. Department Accountant 2. City Attorney 3. Department Director 3. Director of Management/Mayor • 4. Budget Director 4. City Clerk 5. City Clerk 6. Chief Accountant, F&MS COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others) 1. Department Director 1. Initiating Department 2. Budget Director 2. City Attorney 3. City Attorney 3. Director of Management/Mayor 4. Director of Management/Mayor 4. City Clerk 5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council 6. City Clerk 7. City Council 8. Chief Accountant, F&MS SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the Green Sheet is well done, no letter of transmittal need be included (unless signing such a letter is one of the requested actions) . Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of Insurance should be one of the attachments at time of routing. Note: Actions which require City Council Resolutions include: 1. Contractual relationship with another governmental unit. 2. Collective bargaining contracts. 3. Purchase, sale or lease of land. 4. Issuance of bonds by City. • 5. Eminent domain. 6. Assumption of liability by City, or granting by City of indemnification. 7. Agreements with State or Federal Government under which they are providing funding. 8. Budget amendments.