D-7964 White — City Clerk CITY OF SAINT PAUL
Pink — Finance Dept.
Canary— Dept.
OFFICE OF THE MAYOR L---'296/7/No:
ADMINISTRATIVE ORDER l
Date: _3/
•
ADMINISTRATIVE ORDER, in the matter of the requirement of the City of St. Paul
that payment of services not authorized by contract or the Purchasing Division
must receive mayoral or council approval ; and
WHEREAS, the St. Paul YWCA agrees to supp1,>- 60 i°:erobic s ssions (45 minutes each)
at $18.00 a session for the 12 week period starting January 1, 1986 and
ending March 21, 1986.
WHEREAS, the total contract fee is $1,080.00 and
WHEREAS, the City of St. Paul agrees to prepay half of the total amount, that is
$540.00 at the end of the first month of the period, with the balance due
at the end of the period; therefore be it
ORDERED That the City of St. Paul approves payment.
Fund: 00157-219-000
• c , C4 ( r
-
Di f Finance and Management f -
3you-►'
APPROVED AS TO ORM
sistant City Attorney \ Department Head
()Q,
Date
Administrative Assistant to Mayor
Employee Relations & Training DEPARTMENT _ CV/ I , N? 4 2 1 5
Mark Robertson CONTACT ���
298-6861 PHONE re March 13, 1986 DATE he C3
ASSIGN NUMBER FOR ROUTING ORDER (Clip All Locations for Signature) :
1 Department Director Director of Management/Mayor
Finance and Management Services Director City Clerk
Budget Director 'Tr Adm. Assist. to Mayor
City Attorney
WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/
Rationale) :
St. Paul YWCA will supply 60 aerobic sessions (45 minutes each) for a 12 week eriod
starting January 1, 1986 and ending March 21, 1986. RECEIVED
RECEIVED MAR 1 8 1993
1,4; 1 8 CITY ATTORNEY
COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED:_ 1MYO OFFICE
St. Paul YWCA agrees to supply 60 aerobic sessions at $18.00 a session and the City of
St. Paul agrees to prepay half of the total amount, that is $540 at the end of the month
of the period, with the balance due at the end of the period.
•
FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor's signa-
ture not re-
Total Amount of Transaction : $1,080.00 quired if under
$10,000)
Funding Source: 001-00157
Activity Number: 0219
ATTACHMENTS (List and Number All Attachments) :
1 Administrative Order
DEPARTMENT REVIEW CITY ATTORNEY REVIEW
Yes X No Council Resolution Required? Resolution Required? Yes - No
EYes X No Insurance Required? Insurance Sufficient? Yes No s
Yes X No Insurance Attached:
(SEE REVERSE SIDE FOR INSTRUCTIONS)
Revised 12/84
HOW TO USE THE GREEN SHEET
The GREEN SHEET has several PURPOSES:
1. to assist in routing documents and in securing required signatures
2. to brief the reviewers of documents on the impacts of approval
3. to help ensure that necessary supporting materials are prepared, and, if 410 required, attached.
Providing complete information under the listed headings enables reviewers to make
decisions on the documents and eliminates follow-up contacts that may delay execution.
The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain
the cost/benefit aspects of the decision. Costs and benefits related both to City
budget (General Fund and/or Special Funds) and to broader financial impacts (cost
to users, homeowners or other groups affected by the action) . The personnel impact
is a description of change or shift of Full-Time Equivalent (FTE) positions.
If a CONTRACT amount is less than $10,000, the Mayor's signature is not required,
if the department director signs. A contract must always be first signed by the
outside agency before routing through City offices.
Below is the preferred ROUTING for the five most frequent types of documents:
CONTRACTS (assumes authorized budget exists)
1. Outside Agency 4. Mayor
2. Initiating Department 5. Finance Director
3. City Attorney 6. Finance Accounting
ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others)
1. Activity Manager 1. Initiating Department
2. Department Accountant 2. City Attorney •
3. Department Director 3. Director of Management/Mayor
4. Budget Director 4. City Clerk
5. City Clerk
6. Chief Accountant, F&MS
COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others)
1. Department Director 1. Initiating Department
2. Budget Director 2. City Attorney
3. City Attorney 3. Director of Management/Mayor
4. Director of Management/Mayor 4. City Clerk
5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council
6. City Clerk
7. City Council
8. Chief Accountant, F&MS
SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the
Green Sheet is well done, no letter of transmittal need be included (unless signing
such a letter is one of the requested actions) .
Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of
Insurance should be one of the attachments at time of routing.
Note: Actions which require City Council Resolutions include:
1. Contractual relationship with another governmental unit.
2. Collective bargaining contracts.
3. Purchase, sale or lease of land.
4. Issuance of bonds by City.
5. Eminent domain.
6. Assumption of liability by City, or granting by City of indemnification.
7. Agreements with State or Federal Government under which they are providing
funding.
8. Budget amendments.