D-7961 White — City Clerk CITY OF SAINT PAUL � '7 9 7/
Pink — Finance Dept. NO'
Canary— Dept.
OFFICE OF THE MAYOR 3/�//G -�
Date: D
ADMINISTRATIVE ORDER
•
ADMINISTRATIVE ORDER,
Pursuant to the 1986 City Budget, the proper officials are hereby authorized to
make payment to Professional Catering Service which will provide lunches for
non-Department persons during the Professional Development Institute's Officer
Survival courses being held at the St. Paul Police Outdoor Range facility. Such
monies shall be reimbursed to the fund through the collection of tuition payments
from the persons benefiting.
Account Code No. 34012-289-000
•
APP AS TO FO
4.1)4( (Lief
sistant City Attorne Department Head
Date .
Administrative Assistant to Mayor
Police DEPARTMENT _79f(,f N9 3827
Lt.rMichael Smith CONTACT
292-3555 PHONE
re AMarch 18, 1986 DATE e
ASSIGN NUMBER FOR ROUTING ORDER (Clip All Locations for Signature) :
1 Department Director 2 Director of Management/Mayor
Finance and Management Services Director City Clerk
Budget Director
City Attorney
WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/
Rationale) :
Provision of lunches for non-Department persons attending the Professional Development
Institute' s Officer Survival courses held at the St. Paul Police Outdoor Range. The
below fund shall be reimbursed through the collection of tuition payments.
RECEIVED
COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED: MAR 2
MAYOR'S OFFICE
N/A
•
FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor's signa-
ture not re-
Total Amount of Transaction : N/A quired if under
$10,000)
Funding Source: Police Training Fund
Activity Number: 34012-289-000
ATTACHMENTS (List and Number All Attachments) :
Administrative Order
DEPARTMENT REVIEW CITY ATTORNEY REVIEW
Yes X No Council Resolution Required? Resolution Required? Yes No
'es x No Insurance Required? Insurance Sufficient? Yes No
Yes x No Insurance Attached:
(SEE REVERSE SIDE FOR INSTRUCTIONS)
Revised 12/84
HOW TO USE THE GREEN SHEET
The GREEN SHEET has several PURPOSES:
1. to assist in routing documents and in securing required signatures
2. to brief the reviewers of documents on the impacts of approval
3. to help ensure that necessary supporting materials are prepared, and, if •
required, attached.
Providing complete information under the listed headings enables reviewers to make
decisions on the documents and eliminates follow-up contacts that may delay execution.
The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain
the cost/benefit aspects of the decision. Costs and benefits related both to City
budget (General Fund and/or Special Funds) and to broader financial impacts (cost
to users, homeowners or other groups affected by the action) . The personnel impact
is a description of change or shift of Full-Time Equivalent (FTE) positions.
If a CONTRACT amount is less than $10,000, the Mayor's signature is not required,
if the department director signs. A contract must always be first signed by the
outside agency before routing through City offices.
Below is the preferred ROUTING for the five most frequent types of documents:
CONTRACTS (assumes authorized budget exists)
1. Outside Agency 4. Mayor
2. Initiating Department 5. Finance Director
3. City Attorney 6. Finance Accounting
ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others)
1. Activity Manager 1. Initiating Department
2. Department Accountant 2. City Attorney •
3. Department Director 3. Director of Management/Mayor
4. Budget Director 4. City Clerk
5. City Clerk
6. Chief Accountant, F&MS
COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others)
1. Department Director 1. Initiating Department
2. Budget Director 2. City Attorney
3. City Attorney 3. Director of Management/Mayor
4. Director of Management/Mayor 4. City Clerk
5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council
6. City Clerk
7. City Council
8. Chief Accountant, F&MS
SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the
Green Sheet is well done, no letter of transmittal need be included (unless signing
such a letter is one of the requested actions) .
Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of
Insurance should be one of the attachments at time of routing.
Note: Actions which require City Council Resolutions include:
1. Contractual relationship with another governmental unit.
2. Collective bargaining contracts.
3. Purchase, sale or lease of land.
4. Issuance of bonds by City. •
5. Eminent domain.
6. Assumption of liability by City, or granting by City of indemnification.
7. Agreements with State or Federal Government under which they are providing
funding.
8. Budget amendments.