D-7960 ,. ..
White — City Clerk CITY O F SAINT PA U L
Pink — Finance Dept.
Canary— Dept.
OFFICE OF THE MAYOR
No: 96o
ADMINISTRATIVE ORDER
• Date: l/
ADMINISTRATIVE ORDER, In the matter of that certain contract known as Activity No.
62696 for Widen and Resurface WHITE BEAR AVENUE
City Project No. 85-P-0877B Ashbach Construction Company
Contractor, the specified date of completion is October 1, 1985 and the
Contractor did not complete the contract by said date of completion because
extensive utility relocation by N.S.P. delayed the Contractor
and it is hereby
ORDERED, That the City of Saint Paul, through its Mayor, extends the time of completion
to October 17, 1985 and it is
FURTHER ORDERED, That the City of Saint Paul hereby does waive claim for
liquidated damages on this project.
•
APPROVED AS TO FORM
�� nn 4 . 1 Waixtiogi E.
• .im t Ci� ttorney Department �. /
Date
Administrative Assistant to Mayor
_P,ibli c Works Construction DEPARTMENT N° 2991
Larry H. Lueth CONTACT
292-6113 PHONE en
March 12, 1986 DATE
ASSIGN NUMBER FOR ROUTING ORDER (Clip All Locations for Signature) :
1 Department Director 5 Director of Management/Mayor
Finance and Management Services Director Cif Clerk
Budget Director J oseph F. Koenig,,v"2
4 City Attorney 2 Robert G. Peter Y n '
WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/
Rationale) :
Revise the contract completion date so as to extend the completion date. The Contractor was
delayed by extensive utility relocation work by N.S.P. Electric.
WHITE BEAR AVENUE - Widen and Resurface
City Project No. 85-P-0877B; Activity #62696
Contractor: Ashbach Construction Company
Original Completion Date - October 1, 1985 Revised Completion Date: October 17, 1985
COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED:
NONE R ELE I V E..L'
RECEIVED
MAR 2 c> MAR 18 .,,,,;186
• MAYOR'S OFFICE CITY AT 7 ORN I
FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor's signa-
ture not re-
Total Amount of Transaction: N/A quired if under
$10,000)
Funding Source: N/A
Activity Number: 62696
ATTACHMENTS (List and Number All Attachments) :
Administrative Order for Contract Time Extension
DEPARTMENT REVIEW CITY ATTORNEY REVIEW
Yes No Council Resolution Required? Resolution Required? Yes No
likes No Insurance Required? Insurance Sufficient? Yes No
Yes No Insurance Attached:
(SEE REVERSE SIDE FOR INSTRUCTIONS)
Revised 12/84
HOW TO USE THE GREEN SHEET . -
The GREEN SHEET has several PURPOSES:
1. to assist in routing documents and in securing required signatures
2. to brief the reviewers of documents on the impacts of approval
3. to help ensure that necessary supporting materials are prepared, and, if
required, attached.
Providing complete information under the listed headings enables reviewers to make
decisions on the documents and eliminates follow-up contacts that may delay execution.
The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain
the cost/benefit aspects of the decision. Costs and benefits related both to City
budget (General Fund and/or Special Funds) and to broader financial impacts (cost
to users, homeowners or other groups affected by the action) . The personnel impact
is a description of change or shift of Full-Time Equivalent (FTE) positions.
If a CONTRACT amount is less than $10,000, the Mayor's signature is not required,
if the department director signs. A contract must always be first signed by the
outside agency before routing through City offices.
Below is the preferred ROUTING for the five most frequent types of documents:
CONTRACTS (assumes authorized budget exists)
1. Outside Agency 4. Mayor
2. Initiating Department 5. Finance Director
3. City Attorney 6. Finance Accounting
ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others)
1. Activity Manager 1. Initiating Department
2. Department Accountant 2. City Attorney •
3. Department Director 3. Director of Management/Mayor
4. Budget Director 4. City Clerk
5. City Clerk
6. Chief Accountant, F&MS
COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others)
1. Department Director 1. Initiating Department
2. Budget Director 2. City Attorney
3. City Attorney 3. Director of Management/Mayor
4. Director of Management/Mayor 4. City Clerk
5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council
6. City Clerk
7. City Council
8. Chief Accountant, F&MS
SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the
Green Sheet is well done, no letter of transmittal need be included (unless signing
such a letter is one of the requested actions) .
Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of
Insurance should be one of the attachments at time of routing.
Note: Actions which require City Council Resolutions include:
1. Contractual relationship with another governmental unit.
2. Collective bargaining contracts.
3. Purchase, sale or lease of land. •
4. Issuance of bonds by City.
5. Eminent domain.
6. Assumption of liability by City, or granting by City of indemnification.
7. Agreements with State or Federal Government under which they are providing
funding.
8. Budget amendments.