D-7958 White — City Clerk No. 0 —7 7L5-6
Pink — Finance Dept.
Canary -Dept. Accounting Date _
Blue — Engineer
Green — Contractor
•
CITY OF SAINT PAUL — OFFICE OF THE MAYOR
ADMINISTRATIVE ORDER
for
CONTRACT CHANGE AGREEMENT NO. 2
ADMINISTRATIVE ORDER, Whereas, additions which proved to be necessary to the Improvement described
as Public Safety Building Remodeling
known as Contract G-0263,6City Project No. 8408 , Sheehy Construction Co.
Contractor, is composed of the following:
Letter Number:
1 . 2. Extend 2" empty conduit Add $1 ,230.00
3. 2000 Amp Service to Building Add 7,975.00
2. 1 . Lever handles on door 105 Add 44.00
2. Riser piping (credit) & Return Duct & Damper Add 325.00
3. Various adds and credits to energy management computer Credit (483.00)
4. Added floor drains Add 894.00
5. Added support at stair B Add 427.00
3. Riser P2 Change Add 1 ,414.00
• 4. Alternate Condensing Unit Credit Credit (2,000.00)
5. Room 245 and 348 Credit Credit (1 ,530.00)
6. Block Window Opening at room 104 Add 310.00
7. Finish on Walls and Columns Add 1 ,854.00
8. Replace wall at room 153 Add 1 ,064.00
-continued on next page -
ORDERED, That the City of Saint Paul, through its Mayor, approves the foregoing additions made in ac-
cordance with the specifications in the sum of $ , said amount to be added to the lump sum con-
sideration named in the contract, known as contract L- _, and which amount is to be financed from:
- SEE PAGE 2 -
'PROVED AS TO FORM
19
Assistant City Attorney Contract•
By
Engineer
• __ _ 19
Chief Engineer Head of Departmen . •!mice
19
':..yK or of Administrative Assistant to the Mayor
w
White - City Clerk No. D 7 'b T
Pink - Dept. Accounting Dept. / //,r
Canary -Dept. Accounting Date `�
Blue - Engineer
Green - Contractor
Sp.... f ,),..,
CITY OF SAINT PAUL — OFFICE OF THE MAYOR
ADMINISTRATIVE ORDER
for
CONTRACT CHANGE AGREEMENT NO. 2 (Page 2)
ADMINISTRATIVE ORDER, Whereas, additions which proved to be necessary to the Improvement described
as Public Safety Remodeling
known as Contract L_G02636, City Project No. 8408 , Sheehy Construction Co.
Contractor, is composed of the following:
LETTER NUMBER:
9. A. Not accepting
B. Add Receptacle to Crime Lab Table Add $158.00
C. Refeed Watchroom to panel L103 Add 144.00
10. Asbestos Removal Add 11 ,790.00
11 . Changes to Fire Area on first floor Add 13,575.00
12. Change heat pipe routing in Fire Garage N/C
13. L3 Site Plan Drawing Revisions N/C
• Add $37,191 .00
ORDERED, That the City of Saint Paul, through its Mayor, approves the foregoing additions made in ac-
cordance with the specifications in the sum of $ +$37,191 .00 said amount to be added to the lump sum con-
sideration named in the contract, known as contract/Li (If)MM , and which amount is to be financed from:
804-64905-0898-64008 SUMMARY Original Contract
including Ch. Ord #1 $3,607,388.00
Change Order #2 + 37,191 .00
Net Contract Sum $3,644,579.00
Ar — Ov .D 'i X01* /
/ 3// 19 C‘ Sheehy Construction Co.
As/i tant • y ney
Contractor
/ 10 014/e64 198+ By Letters Attached .
�
• ng lf ff - I 0 0 If-
ANIMID C..at oratitwerti in: ail& 19 8
zi Engineer Heap of De,1.11 t of c
Ai
Director of f o LI ef.- in strative Assistant to the Mayor
CD
B?JILDING DESIGN SECTION DEPARTMENT ? N? 562
+ H. L. HOLZSCHUH CONTACT
298-4785 PHONE r MARCH 10, 1986 DATE en/ e Qi
ASSIGN NUMBER FOR ROUTING ORDER (Clip All Locations for Signature) :
X Department Director 3 Director of Management/Mayor
"'Finance and Management Services Director City Clerk
Budget Director 5 Supervisor of Code Enforcement
City Attorney 6 H. L. Holzschuh - 531 City Hall
WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/
Rationale) :
Unknown conditions were uncovered during the remodeling. n rCIV
REC iv wn R 1�
MAR 9 r OF 1"HE GI _:('( :cs
DEPARTMENT OF F; >,;,��:;;
MAYOR'S OFFICE AND MANq� r�
COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED: (`��
MAR 1 /.1
Original Contract $ 3,635,800.00
Change Order No. 1 . - 28,412.00 MAYOR'S OFFICE
Change Order No. 2 37, 191.00
$ 3,644,579.00
•
FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor's signa-
ture not re-
Total Amount of Transaction: $ 37, 191.00 quired if under
$10,000)
Funding Source:
Activity Number: 804-64905-0898-64008
ATTACHMENTS (List and Number All Attachments) :
Letters Attached
DEPARTMENT .REVIEW CITY ATTORNEY REVIEW
Yes No Council Resolution Required? Resolution Required? Yes "/No
'es /No Insurance Required? Insurance Sufficient? Yes No 44f7 Yes No Insurance Attached:
(SEE REVERSE SIDE FOR INSTRUCTIONS)
Revised 12/84
HOW TO USE THE GREEN SHEET
The GREEN SHEET has several PURPOSES:
1. to assist in routing documents and in securing required signatures
2. to brief the reviewers of documents on the impacts of approval
3. to help ensure that necessary supporting materials are prepared, and, if
required, attached.
Providing complete information under the listed headings enables reviewers to make
decisions on the documents and eliminates follow-up contacts that may delay execution.
The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain
the cost/benefit aspects of the decision. Costs and benefits related both to City
budget (General Fund and/or Special Funds) and to broader financial impacts (cost
to users, homeowners or other groups affected by the action) . The personnel impact
is a description of change or shift of Full-Time Equivalent (FTE) positions.
If a CONTRACT amount is less than $10,000, the Mayor's signature is not required,
if the department director signs. A contract must always be first signed by the
outside agency before routing through City offices.
Below is the preferred ROUTING for the five most frequent types of documents:
CONTRACTS (assumes authorized budget exists)
1. Outside Agency 4. Mayor
2. Initiating Department 5. Finance Director
3. City Attorney 6. Finance Accounting
ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others)
1. Activity Manager 1. Initiating Department
2. Department Accountant 2. City Attorney
3. Department Director 3. Director of Management/Mayor •
4. Budget Director 4. City Clerk
5. City Clerk
6. Chief Accountant, F&MS
COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others)
1. Department Director 1. Initiating Department
2. Budget Director 2. City Attorney
3. City Attorney 3. Director of Management/Mayor
4. Director of Management/Mayor 4. City Clerk
5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council
6. City Clerk
7. City Council
8. Chief Accountant, F&MS
SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the
Green Sheet is well done, no letter of transmittal need be included (unless signing
such a letter is one of the requested actions) .
Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of
Insurance should be one of the attachments at time of routing.
Note: Actions which require City Council Resolutions include:
1. Contractual relationship with another governmental unit.
2. Collective bargaining contracts.
3. Purchase, sale or lease of land.
4. Issuance of bonds by City. •
5. Eminent domain.
6. Assumption of liability by City, or granting by City of indemnification.
7. Agreements with State or Federal Government under which they are providing
funding.
8. Budget amendments.