D-7957 White — City Clerk No. D 7 9L-5 7
Pink — Finance Dept.
Canary — Dept. Accounting Date
Blue — Engineer
Green — Contractor
4111 CITY OF SAINT PAUL — OFFICE OF THE MAYOR
ADMINISTRATIVE ORDER
for
CONTRACT CHANGE AGREEMENT NO. 2
ADMINISTRATIVE ORDER, Whereas, additions which proved to be necessary to the Improvement described
as Galtier Plaza to Farm Credit Services Skyway Bridge over Jackson Street
known as Contract k-G02626, 0104 No. 17 , GIESEN CONSTRUCTION INC. ` (2,31 2--Ck
Contractor, is composed of the following:
FABRICATION/ERECTION OVERTIME WITH ADDITIONAL FIELD WELDING
Provide all manpower, equipment, labor and incidentals necessary for
early fabrication/erection of skyway trusses on 11/17/85 to avoid Galtier
Plaza tenant move-in operations beginning the weekend of 11/23/85. All ,
work to be accomplished expeditiously and in a first class, professional
manner as required by the Galtier developer in accordance with the attached
exhibits; and subject to:
A. Satisfactory completion of all contract stipulations and covenants
as a result of the aforementioned change and all work affected thereby;
B. The rights of the City are not prejudiced; and
C. All claims against the City which are incidental to or as a consequence
0 of the aforementioned change are satisfied.
ORDERED, That the City of Saint Paul, through its Mayor, approves the foregoing additions made in ac-
cordance with the specifications in the sum of $ 15.312.72 _, said amount to be added to the lump sum con-
sideration named in the contract, known as contract k-G02626 , and which amount is to be financed from:
1979 CIB/private fund sources and the contract time remains unchanged.
21 tit) 1-- ,
cb -66 ' 7. e)-77 -- 660
APr AS TO ORM�
7 t
/ — 3,lt 19 gC GIESEN CONSTRUCTION INC.
Assistant City • orney / Contractor
OA-Al' // , • - J/ 19 Ei BY �1 i I S 1
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0 1_iiiII .4,i 19 SIA. a_ .
lii<Eg e0kKx a0.: Hea of Dep me o ante 1,,,,I)
R ie
H �fi= amson, Inc. \ (� f
Di�ec) at, of at. Administrative Assistant to the Mayor
/
P.2.D. DEPARTMENT —79 ' NO 2845
Darold McMahan CONTACT 4%41' s
292-1577 ext. 352 PHONE r
March 7, 1986 DATE 1 �j en/ e Q+
ASSIO NUMBER FOR ROUTING ORDER (Clip All Locations for Si ture) :
r4 epartment Director I , Director of Management/Mayor
-" Finance and Management Services Director 8 City Clerks /6
-' Budget Director 1 - 2. -9-:—Vm. . . • w-.
,k City Attorney 9 Darold McMahan
WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/
Rationale) :
1. To provide compensation to the skyway contractor for labor
overtime and additional field welding of incomplete bridge trusses as a result
of the accelerated erection schedule requested by the Galtier Plaza developer.
2. PED/HGA have reviewed the Contractor's support data and agree that it
accurately reflects the additional overtime hours worked to meet the accelerated
erection date and the extra field work performed to complete the bridge truss .
CE!VED
COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED: MAR 1 1 ;986
None anticipated. The developer (Boisclair Corp. ) has previously consented
pay all overtime and differential field welding costs incurred by the contra drl A TTORN 'y
and his subcontractors in meeting the developer' s accelerated erection date.
RECEIVED -,
411 RECEIVED
or ._ - MAR 2 r ,
FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor's signa�-�;Y�h'S OFFf E
ture not re--' C
Total Amount of Transaction: $15,312. 72 quired if under
$10,000)
Funding Source: 1979 CIB/Private fund sources .Qj n Id-ttv\ _ sot, - 66047-C73 9 -66o47
Activity Number: #806-66047-9505-66047
ATTACHMENTS (List and Number All Attachments) :
Contract Change Agreement #2 with Exhibits
DEPARTMENT REVIEW CITY ATTORNEY REVIEW
Yes x No Council Resolution Required? Resolution Required? Yes (- No
Eyes x No Insurance Required? Insurance Sufficient? Yes No 4V
Yes x No Insurance Attached: ��
(SEE REVERSE SIDE FOR INSTRUCTIONS)
Revised 12/84
HOW TO USE THE GREEN SHEET
The GREEN SHEET has several PURPOSES:
1. to assist in routing documents and in securing required signatures
2. to brief the reviewers of documents on the impacts of approval
3. to help ensure that necessary supporting materials are prepared, and, if •
required, attached.
Providing complete information under the listed headings enables reviewers to make
decisions on the documents and eliminates follow-up contacts that may delay execution.
The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain
the cost/benefit aspects of the decision. Costs and benefits related both to City
budget (General Fund and/or Special Funds) and to broader financial impacts (cost
to users, homeowners or other groups affected by the action) . The personnel impact
is a description of change or shift of Full-Time Equivalent (FTE) positions.
If a CONTRACT amount is less than $10,000, the Mayor's signature is not required,
if the department director signs. A contract must always be first signed by the
outside agency before routing through City offices.
Below is the preferred ROUTING for the five most frequent types of documents:
CONTRACTS (assumes authorized budget exists)
1. Outside Agency 4. Mayor
2. Initiating Department 5. Finance Director
3. City Attorney 6. Finance Accounting
ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others)
1. Activity Manager 1. Initiating Department
2. Department Accountant 2. City Attorney
3. Department Director 3. Director of Management/Mayor 4D
4. Budget Director 4. City Clerk
5. City Clerk
6. Chief Accountant, F&MS
COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others)
1. Department Director 1. Initiating Department
2. Budget Director 2. City Attorney
3. City Attorney 3. Director of Management/Mayor
4. Director of Management/Mayor 4. City Clerk
5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council
6. City Clerk
7. City Council
8. Chief Accountant, F&MS
SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the
Green Sheet is well done, no letter of transmittal need be included (unless signing
such a letter is one of the requested actions) .
Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of
Insurance should be one of the attachments at time of routing.
Note: Actions which require City Council Resolutions include:
1. Contractual relationship with another governmental unit.
2. Collective bargaining contracts.
3. Purchase, sale or lease of land.
4. Issuance of bonds by City.
5. Eminent domain.
6. Assumption of liability by City, or granting by City of indemnification.
7. Agreements with State or Federal Government under which they are providing
funding.
8. Budget amendments.