D-7956 . ,�
White - City Clerk No. 0 ! 9 Vim--•6,
Pink - Finance Dept. ����� �
Canary - Dept. Accounting Date
Blue - Engineer
Green - Contractor '`
• t,1AR I fl 1986
CITY OF SAINT PAUL - OFFICE OF THE MAYOR
ADMINISTRATIVE ORDER
for f:1; ,'F U 1
CONTRACT CHANGE AGREEMENT NO. 2 ` ' i
ADMINISTRATIVE ORDER, Whereas, additions which proved to be necessary to the Improvement described
as Grading, Paving and Storm Sewer Construction on SPRINGSIDE DRIVE from Pt. Douglas
Road to Burlington Road
Activity #62599 84-P-0953 Lametti & Incorporated known as Monty , City Project No. rP ,
Contractor, is composed of the following:
SEE ATTACHMENT
i
ORDERED, That the City of Saint Paul, through its Mayor, approves the foregoing additions made in ac-
cordance with the specifications in the sum of $ 19,528.00 , said amount to be added to the lump sum con-
Activit X662599
sideration named in the contract, known as , and which amount is to be financed from:
1985 MSA From S-0212 $17,000.00
1984 PIA 62964 7414 $ 2,528.00
R VED AS TO FORM
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Assistant C'ty Attorney Contract
�! i , 19 By /' �"`^- fe.A.-A-4.-9-e,
...�c..l �� ....«.sue.- �/l �� y x 4 : gjti• i i4∎ 19 e. . of ep m t of •ante , M�,�
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Director of If 'Administrative Assistant to the Mayor
' Public Works Construction DEPARTMENT �,.1 qS-L 2989
Larry H. Lueth CONTACT (
292-6113 PHONE
March 10, 1986 DATE reen ee+
ASS GN NUMBER FOR ROUTING ORDER (Clip All Locations for Signature) :
(Department Director 6 Director of Management/Mayor
I( Finance and Management Services Director City Clerk
Budget Director 1 Joseph F. Koenig
—'4- City Attorney 2 Robert G. Peterson
WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/
Rationale) :
Extra work that was not anticipated in the original contract was required. This Change
Agreement provides payment for that extra work.
SPRINGSIDE DRIVE - Pt. Douglas Road to Burlington Road R ECElVE®
City Project No. 84-P-0953 CEiv L.
Contractor: Lametti & Sons, Inc.
Contract Change Agreement No. 2 MAR 2 f ' MAR 1 2 `w''
r.r
COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED: MAYOR'S OFFICE i t Y ATTORNEY
Extra Contract Cost $19,528.00
Additional Engineering & Inspection $ 3,800.00
TOTAL EXTRA COST $23,328.00
III
FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor's signa-
ture not re-
Total Amount of Transaction : $23,328.00 quired if under
1985 M.S.A. From S-0212 $17,000.00 $10,000)
Funding Source: 1984 P.I.A. 62964 7414 $ 2,528.00
Available in Contract $ 3,800.00
Activity Number: Financing
62599
ATTACHMENTS (List and Number All Attachments) :
Contract Change Agreement No. 2 (Including Attachment - 2Sheets)
DEPARTMENT REVIEW CITY ATTORNEY REVIEW
Yes No Council Resolution Required? Resolution Required? Yes No
oyes No Insurance Required? Insurance Sufficient? Yes No
Yes No Insurance Attached:
(SEE REVERSE SIDE FOR INSTRUCTIONS)
Revised 12/84
L
HOW TO USE THE GREEN SHEET
The GREEN SHEET has several PURPOSES:
1. to assist in routing documents and in securing required signatures
2. to brief the reviewers of documents on the impacts of approval
3. to help ensure that necessary supporting materials are prepared, and, if •
required, attached.
Providing complete information under the listed headings enables reviewers to make
decisions on the documents and eliminates follow-up contacts that may delay execution.
The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain
the cost/benefit aspects of the decision. Costs and benefits related both to City
budget (General Fund and/or Special Funds) and to broader financial impacts (cost
to users, homeowners or other groups affected by the action) . The personnel impact
is a description of change or shift of Full-Time Equivalent (FTE) positions.
If a CONTRACT amount is less than $10,000, the Mayor's signature is not required,
if the department director signs. A contract must always be first signed by the
outside agency before routing through City offices.
Below is the preferred ROUTING for the five most frequent types of documents:
CONTRACTS (assumes authorized budget exists)
1. Outside Agency 4. Mayor
2. Initiating Department 5. Finance Director
3. City Attorney 6. Finance Accounting
ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others)
1. Activity Manager 1. Initiating Department
2. Department Accountant 2. City Attorney
3. Department Director 3. Director of Management/Mayor •
4. Budget Director 4. City Clerk
5. City Clerk
6. Chief Accountant, F&MS
COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others)
1. Department Director 1. Initiating Department
2. Budget Director 2. City Attorney
3. City Attorney 3. Director of Management/Mayor
4. Director of Management/Mayor 4. City Clerk
5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council
6. City Clerk
7. City Council
8. Chief Accountant, F&MS
SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the
Green Sheet is well done, no letter of transmittal need be included (unless signing
such a letter is one of the requested actions) .
Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of
Insurance should be one of the attachments at time of routing.
Note: Actions which require City Council Resolutions include:
1. Contractual relationship with another governmental unit.
2. Collective bargaining contracts.
3. Purchase, sale or lease of land.
4. Issuance of bonds by City. •
5. Eminent domain.
6. Assumption of liability by City, or granting by City of indemnification.
7. Agreements with State or Federal Government under which they are providing
funding.
8. Budget amendments.