D002119.�
i oved Copies to:
- City Clerk (Original)
- Finance Dept's Accounting Division
- Police Dept Accountin9 Unit
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C I T Y O F S A I N T P A U L
OFFICE OF THE MAYOR
ADMIlVISTRATIVE ORDER
No: DO �>l �
Date: / —jJ .`�L
ieet# �� 'l���
WETEREAS, the Saint Paul Police Department's Volunteer Services and Community Services Units are
seeking endorsement to sponsor a banquet at the Holiday Inn East, St Paul, on Saturday, April 6, 2002,
for the department's volunteer groups. These volunteers provided thousands of hours of free labor this
past year, and
WHEREAS, the purpose of this banquet is to recognize the services that these groups provide to the City
of Saint Paul and the police department. Public events in the City such as the Winter Carnival, Taste of
Minnesota, Grand Old Day, etc. would not be possible without the support and services of these
volunteers. They are also responsible for providing security and traffic control at all of the festivals, local
parades and similar events throughout the city, and
WI�REAS, the only recognifion these volunteers receive is the awards banquet and it is important to
the morale of these groups that time is taken to recognize their contribufions. Awards and plaques are
presented at the banquet to those volunteers who contribute the most, which is an incentive to the rest of the
volnnteers. Moneys tteeded for this battquet would provide for the room rental, decorations, and meals, and
W$EREAS, the public purpose of this event is to recognize volunteer groups that provide security and traffic
control at public events in Saittt Paul, and
NOW, BE IT ORDEI2ED, the proper City Officials are hereby authorized to pay for costs associated with the
above mentioned banquet, not to exceed $7,000.00.
, � 2.Z�_�1..
Ap ed y: CityAttorn Date
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banquet.commservApn 102
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WILLIAH R. FI2iIiEY 292-3588
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NUMBER WR
ROViING
ORDER
Approval of the attached Administrative Or�er autLorizing the Saint Paul Police Department
to pay for expenses related to tbe Volunteer's Banquet at the Red Lion Inn, Saint Paul,
on Saturday, April 6, 2002.
����� �! ��
FEB20
PLANNING COMMISSION
CIB COMMITTEE
CIVIL SERVICE COMMISSION
Has this personffirm ever worked under .a�o'ta�t iD�this/�e�rT�jl[?b [y ���
VES NO T1 1 1 1.lfl
Has this persaN�rm ever been a cily employee7 '
YES NO
Does this perwMrtn possess a skill not nwmalypossessetl by any curteM city employee?
YES NO
Is Mis pe1wMfirm a targe[ed vendoYt
VES NO
�lain all ves ansvers on seuarate sheet and attach to areen sheet
�Every yeat, the Volunteer Services Unit and the Community Services Unit sponsor a banquet
for the Department's volunteer groups. These volunteers provided over 30,000+ hours of
£ree labor in 2001 and this is the only Porm of recognition that they receiue. The cost
of the banquet will be approximately $7,000.00. It will be held on Saturday, April 6, 2002,
at the Red Lion Inn, Saint Paul. This amount will cover all�.�ea1 expenses.
This is the only vehicle we have to recognize the tremendous service that these groups
provide to the City and the Police Department. Every public event in the City such as the
Winter Carnival, Taste of Minnesota, Grand OLd D�y , etc., enjoys the support of these event .
It is very important to the morale of these groups that we take the time to recognize their
contributioas. We also present awards-amlplaques at the banquet to those volunteers who
IF APPROVED
appareat.
Without the support of this function, the volunteers will undoubtedly begin ta feel that they
are not ap�reciated. The 1ikely_result would be significant_attrition in membership. With t.
SOURCE �neral Fund �001)
INFORMATION (EXPWN)
� COST/REVENUE BUDCETED (CIRCLE ON�
e
ACTNITY NUMBER
YES NO
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