D002103CITY OF SAINT PAUL
OFFICE OF TfIE MAYOR
ADMIl�TISTRATIVE ORDER
•
ADMIlVISTRATIVE ORDER,
No:��a aid3
Date: 7 ��
WHEREAS, it is an annual tradition for the Mayor of Saint Paul to invite mayors from around the
State of Minnesota to Saint Paul during Winter Carnival for a reception; and
WHEREAS, b;� accepting the Mayor's invitation many mayors and their families andlor guests come to
Saint Paul, stay in our hotels, eat in our restaurants, shop in our stores and spend dollars in our local economy; and
WHEREAS, the reception is paid for solely through dollars raised specifically for this event from
corporate patrons to the City and such funds have been properly accepted by the City Council as a gift to the City;
THEREFORE, it is ordered that the proper City officials are hereby autharized and directed to enter into
agreements with various vendors to provide services, including food and beverages of varying kinds, entertainment,
and associated expenses, for a reception where the City serves as host to a quasi-civic function for mayors from
around the State of Minnesota to be held on Saturday, February 2, 2002 in the lobby of Ecolab at a cost not to exceed
�,000.00
Funding Code: GL-O50-30113
APPROVED AS TO FORM
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Date � " 2Z�" �
DEPARTMENT/OFFICE/COUNCIL �(��S' DATEINITIATED � OO "�
GREEN SHEET NO. 10 3
CON7ACT PERSON AND PHONE INI7IAUDATE INITIAUDATE
eenWatson266-8 IGN �DEPARTMENTDIRECTOR �CINGOUNC�L
G� p Ub18ERFp
OUTING �NATTORNEY �CITVCLERK
MUSTBEONCOUNCIIAGENDA6Y(DATE) RDER
❑ PINANCIALSERVICESOIR. � FINANQALSERVJFCCSG
NA MAYOR(ORASSISTANn ❑
TOTAL#OFSIGNATUREPAGES � CIIPALLLOGATION5FOR51GNATURE)
ACTION REQUESTED:
Signature on attached Administrative Order authorizing and directing staff to enter into agreements for the Mayor's
W inter Carnival Reception.
RECOMMENDATION$' Appro ¢(A) Re�xt (R) PERSONAL SERVICE CONTRACTS MUST ANSWER THE F04LOWING QUESTIONS'
PLANNING GOMMiSSION 1. H25Ihis persoNfrm everwork2tl unde�a cOn�ract fo� thi5 tlepaRment�
CBGOMMITTEE YES NO
CNILSERVICECAMMISSION 2 Hasthisperson/firmeverbeenacityemployee?
YES NO
— 3 Does ihis person(frm possess a skill not normally possessed by any cunent city employee?
— YES NO
4 Is ihis person/frm a targetetl ve�tlor?
VES NO
F�cplain all yes answers on sepante sheet afW attach to green sheec.
INITIATING PROBLEM, ISSUE, OPPORTUNITY(Who, Wh2t, When, Where. Why)
� or traditionally hosts a reception during Winter Carnival where Mayors from around the State of Minnesota are invited
aint Paul to partake in the festivities. Reception is scheduled for Saturday, February 2, 2002 in the lobby of Ecolab.
ADVANTAGES IF APPROVED
We will be able to continue with longstanding tradition of hosting the reception.
DISADVANTAGES IF APPROVED
None j
DISADVANTAGES IF NOT APPROVED
We won't be able to enter into agreements with caterers, etc.
TOTALAMOUNiOFTRANSAGTION� 15.000 COST/REVENUEBUDGETED(CIRCLEONE) YES NO
FUNDINGSOURCE GL-O�JO- ACTIVITYNUMBER 30113
FINANCIAL MFORMATION (EXPLAIN)
Financial obligations are all paid from funds raised from corporate community specifically for this event.
S: IFOrmslgreensheet. wpd