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D002084C I T Y O F S A I N T P A U L OFFICE OF THE MAYOR �pproved Copies to: ADMINISTRATIVE ORDER: - City Clerk (Original) BUDGET REVISION - Financial Services - Accounting - Requesting Dept. CURRENT BUDGET ADMINISTRATIVE ORDER, Consistent with the authority grante6 to the Mayor in Section 10.07.4 ot tfie City Charter and based on the request of the Director of the Departrnent of Technology & Management Services to amend the 2001 Budget of the Information Services-General Fund, the Director of the Office of Financial Services is authorized to amend said budget as foliows: DEPARTMENT & DIVISION: FUND , ACTIVITY AND OBJECT: GL 001 01115 0111 GL 001 01'115 0856 GL 001 01115 0857 C� 1,: Q %��4,t,�lLtn.- ��/�J�/ � � Prepared b: Activity Manager Date � Q� ,������ Requested by: Department Director Date 2,206,746 5,000 24,000 2,235,746 No: ba� Date: I/ a 6 �L APPROVED AMENDED CHANGES BUDGET (100,000) 2,106,746 45,000 50,000 55,000 79,000 0 2,235,746 �, �L/tiJ.L(,.� /�y�� Approved by: Director of Financial Services Date DepartmenUofficdcouncil: Date Initiated Green Sheet No 103684 �bbab$� Technology & Management Svcs 11-15-01 Coniact Person & Phone: �ntt'aVtlate innieudate ' dy Mullan 266-8538 � ? ��,� t �. aTy ca,o� �- n Ciry Attomey_ 4 Ciry Clerk Be on Council Agenda by (Date) Nu � 3�� �. �. 5 Financial Serv/ mro FOT MaY� «��1 1 Cindy Mullan Routing Order Total # of Signature Pages 1 (Clip All Locations for Signature) aouon aeyuestea: Signature on an Administrauve Order : Budget Revision to move unspent salary money into the appropriate spending codes to provide funds for the purchase of security infrastructure enhancements in keeping with TT Best Practices. Recommendations: Approve (A) or Reject (R) Personat Service Contracts Must Mswer the Followiag Questions: 1. Has this person/firm ever worked under a contract for this departmenY? Planning Commission Yes No CIB Committee 2. Has this parson/firm ever been a city employee? Civil Service Commission Yes No 3. Does this person/firm possess a skill not normally passessed by any current city employee? Yes No Explain all yes answers on separate sheet and attach to green sheet Initiating Probiem, lssue, Opportunity (Who, What, When, Where, Why): Increased reliance on web technology and in e-government, coupled with a growing number of cyber terrorist cks increases the secuity risks to the City. AdvanWges If Approved: Investment in Security infrastructure and adherence to IT Best Practices wili be allow Informa6on 5ervices to provide interventions against cyber tenorist attacks and increase our ability to protect the City's vulnerable systems. Disadvantages If Approved: None Disadvantages If Not Approved: Information Services' ability to protect the City's IS infrastructure from Cyber tenorist attacks using the current aging systems. Total Amount of Transaction: $ 100,000 CosLRevenue Budgeted: nding Source: General Fund Activity Number: 07175 Fina�ial Intormation: (Euplairt) c:�u��o�u.i.�o�ce�zao��s��cs-�a�bsa.wpa 11(20l01 SPENDING Stmmary Irtquiry for Fiscal Year 2�01 Page 1 001 GENERAL FUND Period(s): ALL �vity: 01t15 CLTYUIDE INEO SERVICES DIV Obj Desc Budget Encwnbered 0111 FULL TIME PERM 0712 FULL TIME NOT 0721 PART TIME CERT 0722 PART TIME NOT 0132 NOT CERTIFIED 0133 CAPITOL CITY I 0747 OVERTIME 0161 SALARY NEEDS 0162 RESERVE FOR PR 0163 DEDULT FOR RET 2206746.00 0.00 97448.00 0.00 0.00 0.00 23140.00 68951.00 16774.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total 700's 0211 FEES - ARCHITE 0215 FEES - MEDICAL 0277 FEES - ENGINEE 0219 FEES-05HER PRO 0227 POSTAGE 0222 TELEPHONE - MO 0223 TEIEPHONE - LO 0224 TELEPHONE - MO FAX, E-MAIL, P 6 TELEPHONE - MO 0227 TELEPHONE - MO 0229 OTHER - COMMUN 0234 TYPE 1 - OCCSN 0237 PARKING EXPENS 0241 PRINTING - OUT 0242 PRINTING-RNER 0245 PUBLICATIONS & 0249 OTHER - PRINT, 0251 TRANSPORTAT[�N 0252 LODGING - MEAL 0253 REGISTRATION F 0254 TUITION 0255 DUES 0256 REGISTRATION F 0258 0259 OTHER - TRAVEL 0260 NR-PR-BA ALLOC 0267 FIRE INSURANCE 0262 LIABILiTY INSU 0271 BUILDING - REP 0274 SELF PROPELLED 0275 OFF. EDUiP MAI 0276 OFF E�MT & FUR � OTNER - E�UIPM OTNER - REPAIR 0289 COMPUTER HDWRj 0282 RENTAL - BLDG 2412459.00 0.00 0.00 0.00 103708.50 420.00 12213.00 300.00 0.00 o.00 0.00 0.00 0.00 0,00 750,00 0.00 0.�0 0.00 o.ao �.00 0.00 0.00 0.00 885.00 42774.00 0.00 0.00 2026.D0 2800.00 0.00 0.00 0.00 2650.00 0.00 0.00 o.00 51076.00 111670.00 0.00 0.00 0.00 0.00 103708.50 0.00 0.00 0.00 0.00 o.00 o.00 0.00 0.00 6.00 0.00 0.00 0.00 0.00 o.00 0.00 0.00 0.00 0,00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 o.00 0.00 0.00 Actual 1798938.93 0.00 52536.26 0.00 19702.27 72937.15 37907.46 o.00 Batance 407807.07 0.00 44911.74 0.00 -19702.27 -72937.15 -74767.46 68951.00 j _ L�_/ �� 0 4 � "1! �� ��/ � - "/� B � � � O � t 5 1�4 �/ '^'C, U �a, eW D� G.�,�� � �� � fi�m�j 0.00 76174.00 � _ � _ -t Z3 ��4�5 0.00 0.00 '� � � _"'_""_"'_ "'_"' '_" L ��} 1922022. 490436.99 ^� � � � / �ty � o � t a.ofl o.00 � � � ���,,, 0.00 0.00 0.00 0.00 41402.SD 71.32 8193.02 60.43 0.00 o.00 o.00 0.00 0.00 0.60 o.00 87.00 40.10 0,00 o, o0 1432.26 3553.88 605.00 0.00 785.00 9871.11 0,00 0.00 2026.00 1733.00 0.00 D.00 0.00 1203.69 0.00 o.00 o. o0 b0255.25 770886.03 -41402.50 348.68 4019.98 239.57 0.00 o.00 a.ao 0.00 0.00 0.00 150.00 -87.00 -40.10 0.00 o.00 -1432.26 -3553.88 -605.00 0.00 700.00 32902.89 0.00 0.00 0.00 1067.00 0.00 D.00 0.00 1446.31 0.00 0.00 o.00 -9139.25 783.97 � �„ „ „Q �' 3 `�� �oo � r� t� �'p�`�37 ���L�� � 1�6a.�� 1'�!�(l �u�� 17/20/01 SPENDING Swmary Inquiry fior Fiscal Year 2001 Page 2 Fund: 001 GENERAL FUND Period(s)_ ALL �Vity: 07715 CITYYIDE INFO SERVICES DIV Obj Desc Budget Encwnbered Actual Balence "__ "'__"""__' _'____'____"' _""_'_""_' "'__""__"' __""__"'__' 0283 RENTAL - VEHIC 2250.00 0.00 2160.00 90.00 0284 RENTAL - DAiA 0.00 0.00 0.00 D.DO 0286 RENTAL - OTHER 2086.00 0.00 1776.92 309.08 0288 RENTAL - VENIC 810.00 0.00 675.00 135.00 0295 MOVING 0.00 0.00 0.00 0.00 0297 DATA PROCESSIN 1697.00 0.00 1500.77 196.23 0299 OTHER - MISC. 24255.00 0.00 1402.23 22582.77 ------------- ----'-------- --'---°------ --------°--- Total 200's 361800,50 703708.50 249080.51 9011.49 0309 GIS HARDWARE < 0372 SUPPLIES - ELE 0338 WIRE-CABLE-CON 0341 MOTOR FUEL 0343 OILS-LUBRICANT 0349 OTHER - E�MT-P 0359 OTHER-SPEC MkT 0361 OFFICE ACCESSO 0362 PAPER SUPPLIES 0363 PAPER-FORMS-ET 0364 LETTERHEADS & 0367 TRAINING/INSTR OFFICE SUPPLIE OTHER - OFFICE 0370 COMPUTER EDUIP 0371 ELECTRICITY 0376 WATER iNCL BOT 0380 C�MMUNICATION 0381 BOOKS-PERIODCL 0382 NEWSPAPERS 0383 SMALL TOOLS 0389 OTHER - MISC S 0391 LATE PAYMENT P 0393 PC SOFTNARE 6415.00 0.00 0.0� o. o0 o.00 0.00 0.00 0.00 7500.00 0.00 0.00 0.00 70000.00 22750.00 0.00 17824.00 400.00 0.0� 9072.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.�� 0.00 o.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.�0 0.00 0.0a 0.00 0.00 0.00 0.00 4989.80 0.00 �.00 2.35 o.00 0.00 478.74 0.00 3693.05 212.80 0.00 0.00 71779.50 2T535.78 0.00 12641.TI 283.19 -58.58 5229.39 188.00 0.00 10.47 0.00 -37.94 1425.20 0.00 �.�� -2.35 o.00 0.00 -478.74 0.00 3806.95 -212.80 0.00 0.00 -7719.50 -4585.78 0.00 5782.23 116.57 58.58 3842.67 -188.0a 0.00 -10.47 0.00 37.94 Total 300's 0432 UNEMPLOYMENT C 0439 FRINGE BENEFIT Total 400�s 0518 MAYOR�S CONTIN 0537 OPERATING TRAN 0548 COUNCIL CANTIN 0549 OTHER - MISC 0554 REAL ESTATE TA � TRANSFER TO SP TotaL SOO�S 0618 LEASE PAYMENT 0679 OTHER - INTERE Ti967.00 0.00 66694.32 7266.68 0.00 0.00 708305.00 0.00 --'------ -'--------"' 705305.00 0.00 -2470.07 529366.18 526896.17 2470.07 778938.82 181408.83 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.�� �.00 0.�� 0.00 0.00 0.00 0.00 0.00 0.00 0.00 a-00 0.00 0.00 0.00 0.00 __""'__"'__ ""__""'_" '__""_""" ""_"""_" 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 11/20/07 SPENDING Si¢miary Inquiry tor Fiscal Year 2001 Page 3 Fund: 007 GENERAL FUND Period(s): ALL �vity: 01115 CITYUIDE INFO SERVICES DIV Obj Desc Budget Encw�bered Actuat Balance "__ """"_"„' '__""""__' "_"""_____ """„___"' "'___"""" 0628 LEASE PAYMENT 0.00 0_00 0.00 0.00 0629 OTHER - DEBT R 0.00 0.00 0.00 0.00 ""'____""' "_____"""' '_____"'_"__ __"""___'__ TotaL b00�s 0.00 0.00 0.00 0_00 0817 TYPEWRITERS 0813 DUPLICATING MA 0874 OFFICE E�UIPME 0815 OFFICE FURNITU 0816 CABINETS-BOOKC 0818 OTHER - FURNIT 0821 CARS & MOTORLY 0837 SHOP E�UIPMENT 0833 GENERATORS & P 0836 TRAILERS - NON 0848 CAPITALI2ED EQ 0852 VIDEO TAPE E�U 0854 PROJCTRS - SLI 0856 SYSTEM SOFTWAR 0857 COMPUTER EQUIP 0858 COMMUNICATION 0859 OTHER - COMMUN � CONSTRUCTION - CONSTRUCT[ON - 0898 BUILDING IMPRO 0.00 0.00 o.00 0.00 0.00 2500.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 s000.00 24000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 o.00 0.00 0.00 6733 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 ______""___ _ 67.33 0.00 0.00 0.00 0.00 0.00 1353.23 0.00 0.00 0.00 0.00 0.00 73.46 0.00 5809.54 -2574.28 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1079.44 0.00 0.00 0.00 0.00 0.00 -73.46 0.00 -809.54 26574.28 0.00 0.00 0.00 0.00 0.00 Total 800's TotaL Activity Grand Total 37500.00 4721.95 26710.72 '_______""" _______"""' ___""""'__ _""""____' 3588025.50 703775.83 2769414.96 714834.77 ""_"_______ '__'__'__"_" _"__'___""' '_____""'_'_ __________'___ '_______'_"'_ ____"_""'_' ___""""___ 3588025.50 103775.83 2769474.96 774834.71 •