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whet:= cii� cork CITY O F SAINT PAUL
Pink — Finance Dept.
Canary— Dept.
OFFIGR OF THR MAYOR 11 ( 1 ^
ADMINISTRATIVE ORDER I _16_qO
• 13UMEf RBISION Date:
AD-%ILN'IS M1M'E ORDER,Consistent with the authority granted to the Mayor in Section 10.07.4 of the City Charter and
based on the request of the Director of the Department of Pol ice
to amend the 1g 90 budget of the General fund,the Director of the Department
of Finance and Management Services is authorized to amend said budget in the following manner:
FROM: Current Amended
001 - General Fund Budget Change Budget
04308 - Communications Services & Maint.
0222-40085 - Telephone Monthly Charge 54,680.00 (1,000.00) 53,680.00
0227-40085 - Telephone Non-voice 35,000.00 (4,000.00) 31,000.00
89,680.00 (5,000.00) 84,680.00
TO:
001 - General Fund
04308 - Communications Services & Maint.
0859-40085 - Other Communication Equip 53,963.16 5,000.00 58,963.16
53,963.16 5,000.00 58,963.16
CHANGE 0.00
The above change will authorize the transfer of $5,000 within the General Fund -
Communications Services and Manintenance activity. The transfer will provide funding for
the installation of an UPS in the Police Department's telephone system that will prevent
the dropping of service during a reprogramming phase resulting from a commercial power
outage.
6990A
Prepared by:Activity Manager Approved by yor
knl� L.Ilz 0'° - � ? pr U
Requested by:Department director Date
'DEPARTMENT/OFFICE/COUNCIL DATE INITIATED
Police �00 l�h Sf, 10i10i90 GREEN SHEET N° - 10759
CONTACT PERSON&PHONE INITIAL/DATE INITIAUDATE
DEPARTMENT DIRECTOR �CITY COUNCIL
Amy Brown 292-3507 ASSIGN 0 CITY ATTORNEY ®CITY CLERK
RUST BE ON COUNCIL AGENDA BY(DATE) NUMBERFOR ROUTING ��UDGET DIRECTOR ®FIN.&,�M,G//T9�EAMtCLSBfR.
ORDER E:]MAYOR(OR ASSISTANT)
TOTAL# OF SIGNATURE PAGES (CLIP ALL LOCATIONS FOR SIGNATURE)
ACTION REQUESTED:
Approval of the attached Administrative Order, to transfer funds for the purchase of an
uninterruptible power system (UPS) .
RECOMMENDATIONS:Approve(A)or Reject(R) PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING QUESTIONS:
PLANNING COMMISSION _ CIVIL SERVICE COMMISSION 1. Has this person/firm ever worked under a contract for this department?
CIB COMMITTEE YES NO
2. Has this person/firm ever been a city employee?
_STAFF YES NO
_ DISTRICT COURT 3. Does this person/firm possess a skill not normally possessed by any current city employee?
SUPPORTS WHICH COUNCIL OBJECTIVE? YES NO
Explain all yes answers on separate sheet and attach to green sheet
INITIATING PROBLEM,ISSUE,OPPORTUNITY(Who,What,When,Where,Why):
When there is a minor commercial power interruption, the Police Departments telephone PBX
will drop service for approximately 3 minutes while it reprograms itself. The
installation of a UPS ahead of the PBX will prevent this from occurring.
DVANTAGES IF APPROVED:
Problems of interrupted telephone service will be solved and cost effective use of
surplus funds will be effected (surplus funds are the result of cost saving measures
that were implemented in the area of telephone service during 1990) .
DISADVANTAGES IF APPROVED:
None
DISADVANTAGES IF NOT APPROVED: '
Problem will continue. RECEIVEO
NOV141990
CITY CLERK
TOTAL AMOUNT OF TRANSACTION $ 5,000 COST/REVENUE BUDGETED(CIRCLE ONE) YES NO
FUNDING SOURCE 001 ACTIVITY NUMBER 04308
FINANCIAL INFORMATION:(EXPLAIN) Transfer $1,000 from 0222 and $4,000 from 0227 to 04308-0859-40085 dw