10-751Council Fi1e # 10-751
Green Sheet # 3115721
C1TY OF
Presented by
RESOIUTfON
NT PAUL, MINNESOTA
E�
1 ItE50LVED, that tLe proper City of&cials are hereby authorized and d'uected to execute a Minuesota Joint Analysis Center
2(IvII�1JAC} Memo of Uuderstanding between various federal, state, county, and local govemment agencies to establish an
3 integrated system of gathering, analyzing, and reporting all-crimes, all-liazards informarion, which includes an indemnification
4 clause, as provided by the Saint Paul Fire Department; a copy of said agreement is to be kept on file and of record in the Office
5 of Financial Services.
Bostrom
Carter
Harris
Helgen
Stark
Thune
Adopted by Council: Date �
Requested by Department oE
Fire
"'��
Approved he Office of Financial Services
BY� /
Attorney
�
Adoption Certified by Couc�cil Secretaty By:
L
BY� � !�
App ov d by vIa r Da � 7iZ �j(� ( c7
By:
Mayor for Submission to Council
� Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet �
� FR - Fire
�
i CotrtaM Person & Phone:
' Fire Chief Tim Butler
222-0477
I Must Be on Couna! Agenda by {Date):
;
� Doc. Type: �SOLUTION
&Document Required: Y
Document Contact: ���� �Cassa
Contad Phone: 728-6257
07 JUL 201�
�
� Assign
Number
For
� Routing
I Orde� �
ToWI # M Signature Pages _(Clip All W cations for Signature)
! Green Sheet NO: 3115721
0
1
2
3
4
5
— fF —
Approval of the attached Counci! Resolurion authorizing the Saint Paui Pire Depamnent to enter inm a Minnesota Joint Analysis
Center (MNJAC) Memo of Understanding with various federal, state, county, and local agencies.
Recomme�ations: Approve (A) or Rejecf (R):
Planni�g Cummission
CIB Committee
Civil Service Commission
Personal Service Contracts Must Answer tbe Following Questions:
1. Has this persoNfirm ever woiiced under a contract for this departrnent?
Yes No
2. Has this person/firm ever been a dty employee?
Yes No
3. Dces this person/firtn possess a skill not normalty possessed by any
current city employee?
Yes No
Erzplain all yes answers on separate sheet and attach to green sheet.
inifiating Problem, issues, Opportunity �Who, What, When, Where, Why):
The MNJAC is establishing an itttegrated system of gathering, analyzing and reporting ali-crimes, all-hazazds information that would
Ue a high priority for all local, state and federal agencies.
Advantages If Approved:
The Saint Paul F'ue DeQartment will be included in the MNSAC and be able to share resources with all agencies involved.
Disadvanqges If Approved:
None.
Disadvantages If Not App�oved:
The Saint PauL Fire Deparhnent will not be able to be included in the MNJAC.
Tota{ AmouM of
Transaction:
Funding Source:
F[nancial lnformation:
(Expiain)
CosURevenue Budgeted:
Aetiv'ity Number:
�3 �a � A• f w° .�,
£
�$L�� :.� �; 6�,f��
July 7, 2010 2:26 PM Page 1
MNJAC MOU
Page I of 8
Minnesota Joint Analysis Center (MNJAC)
Memo of Understanding
The establishment of an integrated system of gathering, analyzing and reporting all-
crimes, all-hazards information must be a high priority for all local, state, and federal law
enforcement agencies operating within the State of Minnesota. Pursuant to the Omnibus
Crime Control and the Safe Streets Act of 1968, 42 U.S.C. 37l 1 et. seq. as amended and
in accordance with 28 CFR Part 23; a facility is established to assist ]ocai, state and
federallaw enforcement and private sector resources. The entities involved include local,
state and federal law enforcement; first responders; emergency management; and private
sector entities. This facility is created through federal law in cooperation with and for the
benefit of participating entities and must comply with all state and federal laws.
Information will be shared pursuant to federal and sYafe law to identify all-crimes, all-
hazards. To this end the Minnesota Joint Analysis Center (MNJAC) is formed as an
investigative unit at the Minnesata Bureau of Criminal Apprehension.
I. PaRicipants:
Federal Bureau of Investigati�n
State of Minnesota 1 Bureau of Criminai Apprehe��sion (BCA)
State of Minnesota / Homeland Security and Emergency Management, (HSEM)
State of Minnesota J Department of Corrections (DOC)
Minnesota Department of Military Affairs
Dakota County ShesifYs Office
Hennepin County Sheriffls Office
Washington County SherifPs Offace
Minneapolis Police Department
Saint Paul Police Department
Saint Paul Fire Deparhnent
Eden Prairie Police Deparhnent
Plymouth Police Department
Olmsted County Sheri£f s Office
Lake of the Woods County Sheriff's Office
Saint Louis County
Steams Couuty Skeriff's Office
City of North Mankato
IL Respansibilities
a. The MNJAC will be guided i�y the foliowing mission statement:
1Q-751
The mission of the Minnesota Joirit Analysis Center (MNJAC) is to collect,
evaluate, analyze and disserninate information regarding organized criminal,
10-751
MNJAC MOU
Page 2 of 8
terrorist, and a11 hazards activity in the State of Minnesota while complying with
state and federal law Xo ensure the rights ¢nd privacy of all.
b. The roles of the MNJAC include but are not limited fo:
i. ICEFISHX Infrastructure Development: This includes building an
ICEFISHX user base for reviewing and sharing data received and
made avai3able by FBI through the FBPS ICEFISHX website and
connecting with different groups to add members to MNJAC from
different disciplines. Of special importance is establishing a link to
the critical infrastructure group.
ii. Bulletin Production and Dissemination: With the approval of the
data originafor, the MN3AC will produce timely and meanmgful
bulletins to share with a statewide audience including the FBL No
approval will be required for open source information.
iii. Provide Basic investigation and analysis of Submissions to the
MNJAC MNJAC personnel will review the submissions initially
using open source data bases and agencylstate data bases brought
into the Center to try to determine if submissions should move to
the ABPs Intelligence Program or other appropriate agency(s).
MNJAC personnel with the appropriate ciearances could perform
other checks by utilizing FBI databases, as maintained and
approved by the FBI. Additionally, MN3AC personnel will provide
assistance for the FBI Intelligence Pro��am pursuant to applicable
state and federal law. Each lacal representative in the PvINJAC will
provide a physical tie to Yheir respective deparimenUoffice and
intemal gr�up (as it exists) in order to provide a conduit for
information belonging to those jurisdictions.
iv. Response to Request far Information (RFI): Provide a timely
response to requests from agencies, fusion centers, and the U. S.
Department of Homeland Security (DHS) for information and
services available through MN3AC to includa but not limited to
assessments, analytical products, and open source background
materials.
v. MNJAC Establishment: The building of the MNJAC with the
appropriate policy and procedure development.
vi. Training: The MNJAC will coordinate trairung relative to the
function of the MNJAC.
III. Composition
MNJAC MOU
Page 3 of 8
a. The MN1AC will be staffed with representatives from the
participating agencies as defined in the designated grant
ad eements and for the period of time authorized by these a ants,
but not exceeding a total of five (5) years from the execution date
of this MOli. Participating agencies providing MNJAC staffing
not covered by grants will pr�vide their employees at the sending
agency's own expense.
b. The MNJAC is established as an investigatave unit of the
c.
d.
Minnesota Bureau of Criminal Apprehension {BCA).
Management ofthe MNJAC is provided by the BCA subject to
approvai by the Superintendent of the Bureau of Criminal
Apprehension.
The Oversight group as established by the MNJAC Memorandum
of Understanding (MOU) Co provide input and recommendations
regarding policy and operations.
Overall supervision and management of the MNJAC wili be the
responsibility of the State of Minnesota Bureau of Criminal
Apprehension with the MNJAC Director acting as its agent having
authority to schedule center staff, assign work, and control access
to MNJAC facilities and secure data subject to approval by the
Superintendent of the Bureau of Criminal Apprehension.
Discip]ine issues wi11 be handled in consultation with the
contractinglemploying agency. A1so, to the greatest extent
possible, agencies' employees assigrred to the MNJAC will serve
on the MNJAC for the MNJAC'S entire existence. Changes to the
MNJAC staff will require the approval of the Superintendent of the
Bureau of Criminal Apprehension and MNJAC'S Oversight
Group.
e. Management of the information analysis process will comply with
ail state and federal laws and be guided by specific policy
established by the BCA with input and recommendations from the
MNJAC Oversight Group. . Disagreements among MNJAC
participating agencies regarding operational issues will be brought
to the attenti�n of the MNJAC Director for response. If not
satisfactorily resolved, the order of appeal is to the Oversight
Group and then the Superintendent of the BCA.
Participating agencies acknawledge that it is their sole responsibility to
provide all salary compensation and fringe benefits to their employees
partieipating in the MNJAC and all participating employees will
temain under the supervision of the contracting agency.
10-751
MN7AC MOU
Page 4 of 8
IV. Indemnifacation
a. To the extent allowed by Minnesota law, each participating agency
agrees that it will be responsible for its own acts and any ]iability
resulting there from and related attomey fees to the extent
authorized by law and shall not be responsible for the acts of the
other participating agencies or any liability resulting therefrom.
b. To the extent allowed by Minnesota law, each participating agency
agrees to defend, indemnify and hold harmless the other
participating agencies and employees from any costs or expenses,
including reasonable attorney fees, resulting dizectly or indirectly
from any act or omission of a participating agency and their
employees while in the performance of activities required hy this
memo of understanding. The duty to defend, indemnify and hold
harmiess is subject to the limitations and immunities in Minnesota
Statute 3.736 and Chapter 466 which are not waived.
V. Oversight Group
There shall be established an Oversight Group consisting of
executives or designees with decision making authority from the
participating agencies. Oversight Group memb�rs will have voting
rights regarding MNJAC policies and procedures subject to
approvai by the Bureau of Criminal Apprehension. In addition to
representarion by the participant agenoies, the Oversight Group
will have non-voting member representatives from; the Minnesota
Chiefs of Police Associarion, the Minnesota 5heriffs Association,
the and others as identified by the Oversight Group.
VI M1�3JAC Management
There shall be established a MNdAC management team eonsisting
of the Directoc�, the Training ( Liaison Manager & the Operations
Manager. Under the guidance of the MNJAC Director, the
management team wi]] develop MNJAC policy and procedure
proposals for the Oversight Group and aiso ensure the
implementation of these policies and procedures.
VII. Technological Suppart
10-751
a. It is the intent of the MN7AC to be equipped with BCA updated
technology, equipment, and IT support to allow for computerized
information file systems, use of contemporary analytical software,
MNJAC MOU
Page 5 of 8
and integrated 1aw enforcement and pubiic safety database sharing.
MN3AC personnel shall have exclusive and secure aecess to their
contracting{employing agencies' Law Enforcement and Pubiic
Safety Information systems to facilitate streamlined information
sharing capabilifies. Contributing member agencies will grant their
contractorslrepresentatives exclusive access to their information
systems to meet MNJAC needs and to keep systems compliant
with member agencies computer and system standards andlor
requirements. 1`hese contractorhepresentatives must therefore
agree to the confidentiality provisions of this MOU regarding any
data they have access to.
b. In order to work towards the goal of MNJAC to be a regional
supporting information sharing center, PvINJAC should serve as a
primary gateway for the electronic sharing of information using,
but not limited to, previously established information systems (i.e.
fCEFISHX, Regional Information Sharing Systerra� {RISS), Law
Enforcement anline, FBI Guardittn, HSIN-Intel).
IX. Training
a. Members assigned to MNJAC serving in the capacity of analysts,
officers and managers should receive training to the standards set
by the Law Enforcement Intelligence Unit (LEIU) for criminal
intelligence officers and managers. This training will allow the
standardized callection, storage, and dissemination of materials to
ensuze compatibility with peer organizations and compliance with
governing state and federal regulations ensuring the protection of
the eivil rights of any person or group.
b. Specific individualized and group training will be required to allow
members to operate computerized software systems and to function
in an information driven operations center. The MNJAC Direetar
or designee will maintain documentation of group and individual
training consistent with LEIU standards.
XL Limitations
a. Nothing in this Memo of UndersTanding is intended or shall be
construed, to modify or be in conflict with Minnesota State
Statutes, federal law or Code of Federal Regulations. MNJAC
must adhere to the applicable state and £ederal law and US
Attorney General Guidelines and Title 28, Code of Federal
Regulations (CFR) in the Iawfu] collection, maintenance and
dissemination of information for and on behalf of the federal
autl�oriries. MNJAC will mainYain a wriYten policy regarding the
ia�si
MNJAC MOU
Page 6 of 8
handling of data that complies with applicable state and federal
law.
b. Information and documents/files maintained or accessed in the
MNJAC shall remain the property and in the constructive
possession of the originating agency. Dissemination of information
or documents outside the MNJAC not accessibie to the general
public shall require permission of the or9ginating agency and
comply with all applicable state and federal law.
XII, Tennination
Any parCy to this Memo of Understanding {MOU) may terminate this
MOU, specifically far themselves, at any rime, with or without cause,
upon 30 days written prior notice to all other parties of this MOU. Ttie
MOU will eontinue and remain effective for the remaining parties to the
MOU.
Participants to the NiNJAC entering into this Memo of Understanding are listed below.
Changes in participants to the MN7AC may be made at any time, as approved by fhe
Superintendent of the Bureau of Criminal Apprehension and the MNJAC Oversight
Group. Ckanges will require the added agency s]gn an additional signature page to this
MC1U, which will be incorporated by referance and made a part of this MOU and kept an
file at the MNJAC.
When fully executed, this MOU supersedes and replaces any and all previous Memos of
Understanding between the participants pertaining to tbe establishment and operarion of
the MNJAC.
y��6
of Invesrigation Date
Z �%�l �
State of Mmnesota (BCA) f Date
Date
10-751
State of Minnesota (DOC) Date
10-751
� MNJAC MOU
�� Page 7 of 8
UIirI'nesota Departrn�nt of Military Affairs
�� ���
Dakota Co y Sheriff's Qffice
/ _ �
� `j io 7-a�a
� �IO
Date
�� ��� r
Date
� /�/ z�� � :
County Sheriff s Office
Washington County Sheriff's Office
/�, °' / �E.2/ " �---
Department
�
Paul
Date
� z� Zo/c�
Date
� � 7� (�_
5 ����ta
Saint Paul Fire Department
�� ����
LLL411 11Qlllli 1 VltliV Lli1l0.1Llll�.11t
,�,2� ��
Pl outh Police Department
Olmsted Cowity Sheriff s Office
Lake of the Woods County Sheriff's Office
Date
Date
�f�/ �to
Date
� � ��/�
Date
Date
Date
10-751
NIN3AC MOU
Page 8 of 8
Stearns County Sheriff s Office
Louis County
City of North Mankato
Mayor of the City of Saint Paul
Saint Paul City Attorney
Date
Date
Date
Date
Date
Finance Director, City of Saint Paul Date