D11092 White — City Clerk G I TY 01F SAINT PAUL
Pink — Finance Dept.
Canary— Dept.
ON'YIGf: OF THE MAYOR
No: IL1
ADMINISTRATIVE ORDER
• HUMET REVISION' Date:
XIX%MN'ISTR.'.TIA'E ORDER,Consistent with the authority granted to the Mayor in Section 10.07.4 of the City Charter and
based on the req st of the Director of the Department of Police _
to amend the 19 yT budget of the Police Special Projects fund.the Director of the Department
of Finance and Management Services is authorized to amend said budget in the following manner:
Current Amended
Budget Change Budget
Financing Source:
436 - Police Special Projects
34113 - Officer Friendly
0848 - Other Specialized Equip 500 (500.00) 0
0854 - Projectors 2,000.00 (1,360.00) 640.00
2,500.00 (1,860.00) 640.00
Spending:
436 - Police Special Projects
0113 - Officer Friendly
10249 - Other Printing, Duplicating 500.00 1,860.00 2,360.00
500.00 1,860.00 2,360.00
Net Change -0-
The above change will authorize the transfer of $1860 within the Officer Friendly activity.
This transfer will allow for the printing of coloring books which are designed to be an integral
part of the Officer Friendly Program.
0
Prepared by:Activity Manager Approved by:Ma
A09� d by:Department director Date
1)i 10q)-
DEPARTMENT/OFFICE/COUNCIL lob t 1 0, 1 ! DATE INITIATED N? -10742
Police De artment I C 9-5-90 GREEN SHEET
INITIAUDATE INITIAL/DATE
CONTACT PERSON&PHONE DEPARTMENT DIRECTOR CITY COUNCIL
ASSIGN CITY ATTORNEY CITY CLERK
hief Wm. McCutcheon 292-3588 NUMBER FOR ID
T BE ON COUNCIL AGENDA BY(DATE) ROUTING BUDGET DIRECTOR FIN.&MGT.SERVICES DIR.
ORDER MAYOR(OR ASSISTANT)
TOTAL#OF SIGNATURE PAGES (CLIP ALL LOCATIONS FOR SIGNATURE)
ACTION REQUESTED:
To transfer funds from the 800's within the Officer Friendly account to the 200's to pay for
the printing of the coloring books for use in the schools. The transfer would include $500.00
from line item 0848 and $1360.00 from line item 0854 to line item 0249 in account #436-34113.
RECOMMENDATIONS:Approve(A)or Reject(R) PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING QUESTIONS:
—PLANNING COMMISSION — CIVIL SERVICE COMMISSION t• Has this person/firm ever worked under a contract for this department?
—CIS COMMITTEE YES NO
2. Has this person/firm ever been a city employee?
—STAFF YES NO
—DISTRICT COURT 3. Does this person/firm possess a skill not normally possessed by any current city employee?
SUPPORTS WHICH COUNCIL OBJECTIVE? YES NO
Explain all yes answers on separate sheet and attach to green sheet
INITIATING PROBLEM,ISSUE,OPPORTUNITY(Who,What,When,Where,Why):
The four different coloring books, one for each grade K - 3, are designed to be an integral
part of the Officer Friendly program. They support the central themes espoused by the program
such as; officers are children's friends, stranger danger, latch-key kids, Halloween safety,
etc. When Sears sponsored the program, they provided the coloring books as part of their
sponsorship. Unfortunately, they have terminated their support and the coloring books went
with the support. When we approached Target for their support, the coloring books with the
Target logo on the front page was an important element in their decision to sponsor the
A D.
Handouts, such as these coloring books, provide a continual reminder and reference to the
children of the important messages espoused through the Officer Friendly program. They are
an important component of the program and seem to be one of the major reasons for the
program's success to date.
They should also place us in an excellent position to seek funding support from Target next
year.
DISADVANTAGES IF APPROVED:
None apparent
DISADVANTAGES IF NOT APPROVED:
We will not be able to print the coloring books, which are going to be printed by the print
shop in P.E.D. , which will hurt the effectiveness of the program in the classroom. It may
also jeopardize our funding support from Target, as this was an integral part of our proposal.
It will certainly jeopardize any future funding requests and could put the entire program at
risk if we lose our financial support. RECEIVED
MP121ffiO
TOTAL AMOUNT OF TRANSACTION $ 1860.00 COST/REVENUE BUDGETED(CIRCLE ORERKYES NO
FUNDING SOURCE transfer within acct# 436-34113 ACTIVITY NUMBER 34113
FINANCIAL INFORMATION:(EXPLAIN) ��� ^ U^ i L a