D11080 White - city clerk CITY O F S A I N T PA U L
Pink — Finance Dept.
Canary— Dept.
OFFICE OF THE MAYOR -D
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ADMINISTRATIVE ORDER ►7-_C�O
• Date:
ADMINISTRATIVE ORDER,
WHEREAS, a goal of the Department of Planning and Economic Development and the
Complete Count Committee of the Planning Commission is to promote awareness of
the 1990 Census among the various minority communities in the in the City of
Saint Paul; and
WHEREAS, to further this goal, the Department of Planning and Economic
Development on behalf of the Complete Count Committee, American Indian
Subcommittee hosted a census awareness workshop and feast for the Saint Paul
American Indian Community at Washington Junior High on Tuesday, March 20, and
WHEREAS, the feast was attended by over 100 people and it provided an
opportunity to send a message to Saint Paul's American Indian residents about
the importance of the completing 1990 Census for their community; and
WHEREAS, the food and entertainment were donated for the event; and
WHEREAS, the Saint Paul School District allowed the Department of Planning and
Economic Development to use the auditorium and kitchen facilities at
Washington Junior High without a rental charge, but requested reimbursement
for kitchen staff required to supervise the use of their facilities and
supplies; and
WHEREAS, the expenses for supplies and labor for this event totaled $171.59
are shown on the attached page; and
NOW, THEREFORE, the Department of Planning and Economic Development is hereby
authorised to reimburse the Saint Paul School District for the costs incurred
for the census event described above and to use funds from the PED Operation
Fund --Planning Division Consulting Services for this purpose.
FUND SOURCE: 126-36020-0219
APPROVED AS TO FORM
Assistant City Attorney Depart ent Head
•
Date
Administrative Assistant to May
tt ( i iQ�a
DEPARTMENT/OFFICE/COUNCIL DATE INITIATED
PED, Planning Division I CND. 8/13/90--] GREEN SHEET - 10253
CONTACT PERSON&PHONE
INITI D T DEPARTMENT DIRECTOR L MAY INITIAL/DATE
�:�C �Cq�NC1L
Lisa Freese, 228-3366 ASSIGN UMBER FOR CITYATTORNEY CITY CLERK
N
.MUST BE ON COUNCIL AGENDA BY(DATE) ROUTING BUDGET DIRECTOR �FIN.&MGT.SERVICES DIR.
Not applicable ORDER 19 MAYOR(OR ASSISTANT) EL�-_' Planning Division
TOTAL# OF SIGNATURE PAGES (CLIP ALL LOCATIONS FOR SIGNATURE) ED, Accounting
ACTION REQUESTEQ:
Authorizes the Department;.of Planning and Economic Development to reimburse the St. Paul
School District Food Services for kitchen help and supplies for a Census Awareness event
hosted for the American Indian Community on March 20.
RECOMMENDATIONS:Approve(A)or Reject(R) PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING QUESTIONS:
PLANNING COMMISSION CIVIL SERVICE COMMISSION 1. Has this person/firm ever worked under a contract for this department?
CIB COMMITTEE YES NO
STAFF 2. Has this person/firm ever been a city employee?
YES NO
_ DISTRICT COURT 3. Does this person/firm possess a skill not normally possessed by any current city employee?
SUPPORTS WHICH COUNCIL OBJECTIVE? YES NO
Explain all yes answers on separate sheet and attach to green sheet
INITIATING PROBLEM,ISSUE,OPPORTUNITY(Who,What,When,Where,Why): ? k
.§ L'
AUG 2 2 1990
Ali � ?
_)VANTAGES IF APPROVED:
`�'►�ivj SERVfCEs
DISADVANTAGES IF APPROVED:
DISADVANTAGES IF NOT APPROVED:
RECEIVED
UG291an(9®
CITY CLERK
TOTAL AMOUNT OF TRANSACTION $ 179.59 COST/REVENUE BUDGETED(CIRCLE ONE) YES NO
FUNDING SOURCE 126-36020-0219 ACTIVITY NUMBER
FINANCIAL INFORMATION:(EXPLAIN)
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