D11022 C I T Y OF S A I N T P A U L
OFFICE OF THE MAYOR
•roved Copies to: ADMINISTRATIVE ORDER:
-City Clerk(Original) BUDGET REVISION
-Finance Dept.'s Accounting Division r�I 0
-Requesting Dept. No: U
Dater °
ADMINISTRATIVE ORDER, Consistent with the authority granted to the Mayor in Section 10.07.4 of the City
Charter and based on the request of the Director of the Department of CITY ATTORNEY
to amend the 19 90 budget of the GENERAL fund, the Director of the
Finance and Management Services Department is authorized to amend said budget in the following manner:
DEPARTMENT&DIVISION: CURRENT APPROVED AMENDED
FUND AND ACTIVITY: BUDGET CHANGES BUDGET
Department of General Government Accounts
Division of City Attorney
General Fund
09073 Outside Council
09073-0219 Fees-Hearing Examiner 7,000 9,393 16,393
09073-0299 Misc Services-Transcribing 2,000 5,007 7,007
• 09073-0218 Attorney Fees -----70,000 --__- (14,400) 55,600
NET CHANGE 79,000 0 79,000
ared by: Activity Manager Appf&ed by: Mayor
equ y: Department Director Uate Approved
�- t— fD
Dale Requested e07:ADMINORD.al AE 715190
DEPARTMENT/OFFICE/COUNCIL DATE INITIATED �L
City Attorney - 298-5121 GREEN SHEET NO. 5935
CONTACT PERSON&PHONE INITIAL/DATE INITIAUDATE
DEPARTMENT DIRECTOR : 'CITY_000NCIL
Jane McPeak - 298-5121 D-1 ASSIGN
NUMBER FOR CITY ATTORNEY ®CITY CLERK
"IST BE ON COUNCIL AGENDA BY(DATE) ROUTING BUDGET DIRECTOR FIN.&MGT.SERVICES DIR.
ORDER MAYOR(OR ASSISTANT)
TOTAL # OF SIGNATURE PAGES (CLIP ALL LOCATIONS FOR SIGNATURE)
ACTION REQUESTED:
An Administrative Order to amend the Outside Counsel Account - Activity 09073
RECOMMENDATIONS:Approve(A)or Reject(R) COUNCIL COMMITTEE/RESEARCH REPORT(OPTIONAL) RECEIVED
ANALYST PHONE NO. JUL 1 6 �9
PLANNING COMMISSION - CIVIL SERVICE COMMISSION L 1
CIB COMMITTEE_STAFF COMMENTS: CITE/Yi ATTORNEY
DISTRICT COURT
SUPPORTS WHICH COUNCIL OBJECTIVE?
INITIATING PROBLEM,ISSUE,OPPORTUNITY(Who,What,When,Where,Why):
Transfer $9,393 to the Fees - Hearing Examiner Activity (09073-0219) and $5,007 to the
Misc. Services Activity (09073-0199) from the Attorney's Fees Activity (09073-0218) to
cover the unanticipated costs incurred from the special hearing for the proposed termination
of the Fire Chief.
ADVANTAGES IF APPROVED:
DISADVANTAGES IF APPROVED: �"� y
Aa yP tv
5s�� WL
JUL 6 1990
DISADVANTAGES IF NOT APPROVED:
There are no other funds available to the City to fund Outside Counse�'ECEIVEO
JUL 1 91990
CITY CLERK
.OTAL AMOUNT OF TRANSACTION $ $14,400 COST/REVENUE BUDGETED(CIRCLE ONE) YES NO
FUNDING SOURCE G nera l Fund — 001 ACTIVITY NUMBER 09073
FINANCIAL INFORMATION:(EXPLAIN)
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RECEIVED
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• P t..•
JUN 19 1990
MY OF SAINr PAUL 3UDG- OFFICE
WrERDEPART AIRIMAL MEMORANDUM
June 19, 1990
TO: Stacy M. Becker
Budget Director
FROM: Jane A. McPeak/
City Attorney-:3
RE: Hearing costs for the Proposed termination of
Fire Chief, Stephen F. Conroy
In reviewing the costs incurred to date for the Conroy matter and
estimating the remaining costs, it has become apparent that the
costs are greater than was originally expected. As these costs
represent a one time extraordinary expense and could not be
anticipated, they are not funded for in the City Attorney 1990
budget. Below you will find a break down of the cost.
Item Budgeted Costs Est. Tot Additional
• Amount Incurred Costs Funds Needed
Administrative
Hearing Costs $ 7 , 000. 00 $ 7,592, 60 $16, 392. 00 $ 9, 392. 60
Outside Counsel
For Council -0- -0- 6,050.00 6, 050.00
Metro Legal -0- -0- 280. 00* 280. 00
Transcript
Costs 2, 000.00 7, 006. 39 7,006.39* 5, 006. 39
$ 9, 000. 00 $14,878.99 $29,728.99 $20, 728.99
I have enclosed for your convenience a copy of a memo written by
Greg Blees, in which the funding request was transmitted to the
Mayor and Council.
Please call me, so that we may discuss the best way to approach the
necessary budget adjustment needed. Thank you.
*Actual Costs
• CC: Mayor Scheibel
Phil Byrne
John Colonna
+CITY G�
- CITY OF SAINT PAUL
���� ►�� OFFICE OF THE C= ATTORNEY
• • ..•
JANE A. MC PEAK, CITY ATTORNEY
647 City Hall,Saint Paul,Minnesota 55102
612-298-5121
JAMES SCHEIBEL PAX 612-298-5619
MAYOR
June 21, 1990
RECEIVED
MEMORANDUM JUN 190
TO: Greg Blees Buu(--
Budget Office
FROM: Joanne Rettner
City Attorney' Office
RE: Outside Counsel Account - Activity 09073
Pursuant to your request, the following is a breakdown of
• expenditures from our outside counsel account thus far in 1990 and
our projection for expenditures through the end of the year.
The total amount available in this activity for 1990 was $113,920.
This includes the amount budgeted, funds carried over from last
year's budget for ongoing fees of Jardine, Logan and O'Brien
authorized by C.F. 89-1780, and the $9, 000 already transferred into
this activity to cover expenses in the Conroy hearing.
To date, we have expended $54,860 for outside counsel fees. This
includes fees paid in connection with the Dahlen and Huyen
lawsuits, fees paid to Jardine, Logan & O'Brien for their ongoing
representation of the City in certain litigation cases, and costs
incurred for the Conroy hearing. The balance remaining in this
account is $59, 060.
We expect to incur the following expenses for the remainder of
1990:
1. An additional $21,000 for the Conroy hearing (this includes
the $6,050 recently requested for outside counsel fees in Jane
McPeak's memo of June 19) .
•
•
Greg Blees
Page Two
June 21, 1990
2 . $20, 000 - $25, 000 to Jardine, Logan & O'Brien for continued
representation of the City in certain litigation cases.
3 . $10, 000 to Briggs & Morgan for representation in some HRA bond
matters.
4. $20, 000 - $35, 000 for counsel fees in the Huyen/Dahlen
lawsuits. There are presently four separate trials set for
July in connection with these lawsuits. Should all cases go
to trial we expect to incur $35, 000 in legal fees before the
end of this year.
Therefore, our total projected liability for outside counsel fees
for the remainder of 1990 ranges from $71,000 to $91, 000, depending
primarily on the outcome of the Huyen/Dahlen cases. In either
case, we anticipate an additional transfer of funds will have to
be made before the end of this year to cover outside counsel fees.
• If you need any additional information, - please call me.
•