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D11001 White — City Clerk CITY O F SAINT PAUL Pink — Finance Dept. Canary— Dept. E 1. / OFFIG OF TH MAYOR �I I VV)V No: ADMINISTRATIVE ORDER n F 10-90 1111X,ET RENISI0� Date: 1 AD.NMN'ISTR-kM E ORDER,Consistent with the authority granted to the Mayor in Section 10.07.4 of the City Charter and based on the request of the Director of the Department of COMMUnity Services — Parks & Recreation to amend the 19-0—budget of the Special Sert7l C e c fund.the Director of the Department of Finance and Management Services is authorized to amend said budget in the following manner: Current Amended Budget Change Budget DEPARTMENT OF COMMUNITY SERVICES DIVISION OF PARKS AND RECREATION SPECIAL SERVICES FUND SPENDING PLAN 325-23102-0357 ATHLETIC/RECREATION 36,000.00 (1,500.00) 34,500.00 325-23111-0389 OTHER - MISCELLANEOUS SUPPLIES 1,500.00 (700.00) 800.00 325-23114-0504 COST OF MERCHANDISE SOLD 7,000.00 (2,000.00) 5,000.00 325-23123-0299 OTHER - MISCELLANEOUS SERVICES 2,000.00 (11000.00) 1,000.00 325-23123-0359 OTHER - SPECIAL MATERIAL & SUPPLIES 1,000.00 (11000.00) 0.00 325-23123-0371 ELECTRICITY 3,300.00 (1,300.00) 2,000.00 325-23123-0389 OTHER - MISCELLANEOUS SUPPLIES 2,001.00 (11000.00) 1,001.00 325-23124-0385 FOOD SERVICE SUPPLIES 2,000.00 (11000.00) 1,000.00 W5-23124-0848 OTHER - SPECIALIZED EQUIPMENT 4,500.00 (1,500.00) 3,000.00 5-23140-0219 FEES - OTHER PROFESSIONAL SERVICES 2,000.00 15,000.00 17,000.00 325-23140-0313 LUMBER 1,000.00 (500.00) 500.00 325-23140-0322 AGGREGATES - SAND 3,000.00 (1,500.00) 1,500.00 325-23140-0389 OTHER - MISCELLANEOUS SUPPLIES 2,000.00 (500.00) 1,500.00 325-23144-0389 OTHER - MISCELLANEOUS SUPPLIES 5,000.00 (1,500.00) 3,500.00 325 ALL OTHER SPENDING 3,012,939.28 0.00 3,012,939.28 -------------- ------------ -------------- 3,085,240.28 0.00 3,085,240.28 ADJUST 1990 BUDGET TO PROVIDE FOR PAYMENT OF DEFFERED BILL FROM THE 1985 RIVERFEST Prepare Manager Ap by:Mayt Requested by:Department director AV9Date C, ` Ti I001 DEPARTMENT/OFFICE/COUNCIL DATE INITIATED Community Services/ Parks ' ` -' 5-18-90 GREEN SHEET NO. 80,83 CONTACT PERSON 8 PHONE INITIAL/DATE INITIAL/DATE DEPARTMENT DIRECTOR ❑CITY COUNCIL Vic Wittgenstein 292-7409 ASSIGN CITY ATTORNEY CITY CLERK NUMBER FOR 'ST BE ON COUNCIL AGENDA BY(DATE) ROUTING ©BUDGET DIRECTOR ❑FIN.&MGT.SERVICES DIR. ORDER MAYOR(OR ASSISTANT) ❑ ❑4 Chief Accountant TOTAL#OF SIGNATURE PAGES 1 (CLIP ALL LOCATIONS FOR SIGNATURE) ACTION REQUESTED: Approval of administrative order amending the 1990 spending plan for Fund 325 - Special Services. RECOMMENDATIONS:Approve(A)or Reject(R) COUNCIL COMMITTEE/RESEARCH REPORT OPTIONAL _PLANNING COMMISSION CIVIL SERVICE COMMISSION ANALYST PHONE NO. CIB COMMITTEE A STAFF COMMENTS: _DISTRICT COURT COQImuffity$eMces SUPPORTS WHICH COUNCIL OBJECTIVE? INITIATING PROBLEM,ISSUE,OPPORTUNITY(Who,What,When,Where,Why): For the 1985 Riverfest the City entered into a contract with Festival Consultants, Inc. The terms of the contract stated that the City would pay $150,000 for their work on the 1985 Riverfest. Because of the loss the City incurred on this event only $135,000 was paid with the remaining $15,000 deferred until the event became profitable. Over the past few years Riverfest has become a profitable event and Festival Consultants, Inc. are now requesting payment. ADVANTAGES IF APPROVED: Outstanding debt can be paid and the existing contract with Festival Consultants, Inc. ill be honored. DISADVANTAGES IF APPROVED: None RECEIVED MAY 2 2 1990 BUDGE- OFFICE DISADVANTAGES IF NOT APPROVED: Debt will remain outstanding and the existing contract will not be honored. RECEIVED JUL91a CITY CLERK TOTAL AMOUNT OF TRANSACTION $ 0 COST/REVENUE BUDGETED(CIRCLE ONE) YES NO FUNDING SOURCE Special Services ACTIVITY NUMBER 23102-23144 FINANCIAL INFORMATION:(EXPLAIN) dw