Loading...
D10795 White - ity Clerk No. D I O +g 5 Pink - inance Dept. Canary - Dept. Accounting Date �C Blue - Engineer Green - Contractor is CITY OF SAINT PAUL - OFFICE OF THE MAYOR ADMINISTRATIVE ORDER for CONTRACT CHANGE AGREEMENT NO. 16 ADMINISTRATIVE ORDER, Whereas, additions which proved to be necessary to the Improvement described as Block "L" Parking Ramp - Bid Package #3 known as Contract L- , City Project No. G-2727 KNUTSON CONSTRUCTION COMPANY , Contractor, is composed of the following: Miscellaneous additions and deletions per attached Exhibit "A". • ORDERED, That the City of Saint Paul, through its Mayor, approves the foregoing additions made in ac- cordance with the specifications in the sum of $ 8,287.00 , said amount to be added to the lump sum con- sideration named in the contract, known as contract L- G-2727 , and which amount is to be financed from: Ramp Construction Fund. AP VED A T FORM 19 Y-!2- KNUTSON CONSTRUCTION COMPANY Assis City orn Contractor 19 B • Engrn er l2/i0 19 //d/.P40, Chi 19 Head of Departme of Finance j}i nc, ctor 0 .E.D. Administrative Assistant to the Mayor T107g5 DEPARTMENT/OFFICE/COUNCIL LROUTING ATED 787 P.E.D. 1.) 01 1= GREEN SHEET NO. CONTACT PERSON 8 PHONE I ' DAT INITIAUDATE DEPARTMENT DIRECTOR �'� �CITY COUNCIL W. Pearson 228-3329 3 ITY ATTORNEY ©CITY CLERK FOR IST BE ON COUNCIL AGENDA BY(DATE) UDGET DIRECTOR FIN.&MGT.SERVICES D R. N/A MAYOR(OR ASSISTANT) E3 TOTAL #OF SIGNATURE PAGES (CLIP ALL LOCATIONS FOR SIGNATURE) T. _Mepez-��,� ACTION REQUESTED: Execution of contract change agreement #16, Block "L" Parking Ramp Bid Package #3 r i 9n.f ,x RECOMMENDATIONS:Approve(A)or Reject(R) COUNCIL EARCH REPORT OPTIONAL _PLANNING COMMISSION _ CIVIL SERVICE COMMISSION ANALYST PHgyEI'O JAN 1.) I �.3�) CIS COMMITTEE A COMME tj il 18 19 STAFF _DISTRICT COURT FFICE OF THE DIRECTOR SUPPORTS WHICH COUNCIL OBJECTIVE? DEPARTMENT OF FINANCE INITIATING PROBLEM,ISSUE,OPPORTUNITY(Who,Whet,When,Wtl ,µWhYMANAGENIEN I SLPVICES Miscellaneous items required for contract close-out. The major add item deals with electrical submeters which allow greater accuracy in allocating cost among the various users. Cost is included within approved budget. ADVANTAGES IF APPROVED: Work items were ordered by staff, while contractors remained on site, for greatest economy. DISADVANTAGES IF APPROVED: None apparent. RECEIVED J2210 DISADVANTAGES IF NOT APPROVED: ,TAIL AMOUNT OF TRANSACTION $ 8,287.00 COST/REVENUE BUDGETED(CIRCLE ONE) YES NO FUNDING SOURCE Ramp Construction Fund ACTIVITY NUMBER N/A FINANCIAL INFORMATION:(EXPLAIN) 1� etc MITT 01 CITY OF SAINT PAUL a OFFICE OF THE CITY ATTORNEY • JANE A. MC PEAK, CITY ATTORNEY 647 City Hall,Saint Paul,Minnesota 55102 612-298-5121 JAMES SCHEIBEL MAYOR KCEIVFD January 31 , 1990 FE801 1mn WV CITY CLERK Council Member Roger Goswitz Seventh Floor City Hall Re : Administrative Order - Change Order D 107ggS" Green Sheet 787 Dear Council Member Goswitz : At the January 30 , 1990 Council meeting, the above was presented for Council informational purposes . The answer is a qualified, yes. If change orders on a budgeted • job cause the total dollar cost to exceed the budget , they will not be approved. Further, as a rule of thumb , any change order exceeding $10 ,000 will require a detailed written explanation from the approving department as to the necessity and validity of it. Change orders often beg the question of their necessity as it would seem if the job were fully specified, there would be no need for them. Conversely, however, known product lines change or go out of stock or conditions are uncovered that no one could envision because they are hidden and these occurrences cause our staff in the field to make judgment calls on the spot or cause the job to be shut down. Often staff saves the City money with change orders in that permitting the on-site contractors to proceed with a variance or add-on to the work results in avoiding the cost of shutdowns , time lags for new bids , etc . . We believe that the checks are in place to balance a misuse of power with discretionary authority to make a project work. If you wish additional information, Bill Pearson of PED and myself would be pleased to meet with you. • Council Member Roger Goswitz • Page Two January 31 , 1990 If you are satisfied by this letter, your kindness in asking Al Olson to continue the routing of this change order would be appreciated. Yours very truly, PAUL F. MC CLOSKEY Assistant City At or ey PFM:cg cc : Jane McPeak Bill Pearson Al Olson • •