D10780 •white - city cork CITY O F SAINT PAUL
Pink — Finanea Dept.
Canary— Opt.
OFFICE OF THE MAYOR T 1010A
No: .!1 J1 VVO((y
• ADMINISTRATIVE ORDER I _ I g _qO
BUIX;ET REVISION' Date: /
.AD.NMN'ISTRXM7E ORDER,Consistent with the tVthority granted to thI�e Maygr in Sectioq 10.07.4 of the City Charter and
based on the reques of the Director of the Departnrnt�f XeCUtive AC inistrati.on
to amend the 19 ybbudget of the Mnerall Uri fund.the Director of the Department
of Finance and Management Services is authorized to amend said budget in the following manner:
Current Amended
Budget Change Budget
WHEREAS, During Council deliberations on the 1990 budget, certain activity line item
expenditures were place in contingency for functions that the Council wanted further
justification or review before spending would be authorized, and
WHEREAS, To implement Council's intent the Budget Director changed the name of expenditure
object code 0548 from "Expenditure .From Contingent Fund" to "Contingency: Council Action
Required", and
WHEREAS, This change in the expenditure code title represents a Change in policy and
spending can only be authorized by moving dollars out of line item 0548 to a code(s)
where money will be spent with a Council Resolution, and
WHEREAS, The Mayor's Office has always used 0548 to account for purchase of City of Saint
Paul momentos and gifts for visiting dignataries and it was not the Council's intent
t6 review these expenditures, and
OHEREAS, under the authority granted the Mayor in Section 10.07.04 of the City Charter,
spending for the Mayor's Office contingency code will be transferred to 0549, Other
Miscellaneous.
Current Amended
Budget Changes Budget
------------ ------------ ------------
001 GENERAL FUND
EXECUTIVE ADMINISTRATION
00100 Ma or-s Office
00100-0548 Contingency: Council Action Requi 5 ,200 (5,200) 0
00100-0549 Other Miscellaneous 0 5 ,200 5 ,200
00100 All Other Spending 667,505 0 667,505
------------ ------------ ------------
672,705 0 672,705
NET CHANGE 0
Prepared by:Activity Manager by:Mayor
Requested by:Department director Date
-D1076o
DEPARTMENT/OFFICE/COUNCIL DATE INITIATED
Executive Administration 1/8/90 GREEN SHEET NO. 5884
INITIAU DATE— INITIAUDATE-
CONTACT PERSON&PHONE 4323/4140 ME 6Z DEPARTMENT DIRECTOR CITY COUNCIL
Barb Zusan/Greg Blees ASSIGN CITY ATTORNEY CITY CLERK
NUMBER FOR
IST BE ON COUNCIL AGENDA BY(DATE) ✓U;( { ROUTING BUDGET DIRECTOR FIN.&MGT.SERVICES DIR.
ORDER MAYOR(OR ASSISTANT) f}C//ULER• � M6Ae
TOTAL #OF SIGNATURE PAGES 1 (CLIP ALL LOCATIONS FOR SIGNATURE)
ACTION REQUESTED:
Approve transfer of budget authority in mayor ' s Office from 0548 Contingency
Council Action REquired to 0549 Other Miscellaneous.
RECOMMENDATIONS:Approve(A)or Reject(R) RFECEIVED COUNCIL COMMITTEE/RESEARCH REPORT OPTIONAL
ANALYST PHONE NO.
PLANNING COMMISSION — CIVIL SERVICE COMMISSION
CIB COMMITTEE
COMMENTS:
STAFF
DISTRICT COURT —
SUPPORTS WHICH COUNCIL OBJECTIVE?
INITIATING PROBLEM,ISSUE,OPPORTUNITY(Who,What,When,Where,Why):
Mayor ' s Office has used 0548 to charge City of St . Paul momentos and gifts fc
visiting dignitaries for several years. During 1990 budget deliberations
Budget Director , at Council ' s request, changed purpose of 0548 so that spend.i
required Council approval . This change was not meant to affect the Mayor ' s
Office former use of 0548 . Admin Order will move Mayor ' s spending to another
code so Council action is not required.
ADVANTAGES IF APPROVED:
'allows implementation of Council ' s intended use/change for 0548 without
requiring Mayor ' s Office to get Council approval for purchase of City
momentos and gifts for visiting dignitaries.
DISADVANTAGES IF APPROVED:
None .
RECEIVED
��.2i99n
CITY CLERK
DISADVANTAGES IF NOT APPROVED:
Mayor ' s Office will be required to get Council approval on purchases of
City momentos and gifts for visiting dignitaries from 0548 .
OTAL AMOUNT OF TRANSACTION $ 5,200 .00 COST/REVENUE BUDGETED(CIRCLE ONE YES NO
FUNDING SOURCE ACTIVITY NUMBER 00100
FINANCIAL INFORMATION:(EXPLAIN)