D10666 White — city clerk CITY O F ►SAINT PA U L
Pink — Finance Dept.
Canary— Dept.
OFFICE OF THE MAYOR
No: �IObbb
ADMINISTRATIVE ORDER �oC_ (W']
. Date:
ADMINISTRATIVE ORDER,
That pursuant to Chapter 383 A.32 of the Minnesota Statutes and the 1961 Joint
Purchasing Agreement between the City of Saint Paul and Ramsey County, whereby the
Purchasing Systems Manager is authorized to submit a statement of purchasing expenditures
chargeable to Ramsey County, the Saint Paul Water Utility, and other users of purchasing
services annually, the Mayor hereby directs that the method of determining such purchasing
expenditures shall be the cost allocation system proposed by the firm of David M. Griffith
and Associates in its report to the Purchasing Systems Manager of April 5, 1989 which
was reviewed and accepted by the Joint Purchasing Management Committee, and be it
FURTHER ORDERED, that the Purchasing Systems Manager shall review the system on
an annual basis and shall make modifications and changes to the system from time to
time as may be mutually agreed upon by the parties.
•
APPROV AS TO FORM
Assistant City Attorney Department Head
1112-71J7
Date `-
Administrative Assistant to Mayor
DEPARTMENT/OFFICE/COUNCIL DATE INITIATED
I Obbb
Finance - Purchasing ; J` I 11/27/89 GREEN SHEET NO, O E7
n
INITIAL/DATE I ITI UDATE
CONTACT PERSON&PHONE DEPARTMENT DIRECTOR CITY COUNCIL
Linda CAmp - 298-5501 ASSIGN ITY ATTORNEY ®CITY CLERK
NUMBER FOR
SST BE ON COUNCIL AGENDA BY(DATE) ROUTING BUDGET DIRECTOR FIN.&MGT.SERVICES DIR.
ORDER JPMAYOR(OR ASSISTANT) 0
TOTAL#OF SIGNATURE PAGES (CLIP ALL LOCATIONS FOR SIGNATURE)
ACTION REQUESTED:
Sign Administrative Order to create an Official RecoA that the Purchasing
Cost Allocation System has been changed.
RECOMMENDATIONS:Approve(A)or Reject(R) COUNCIL COMMITTEE/RESEARCH REPORT OPTIONAL
ANALYST P �
-PLANNING COMMISSION -CIVIL SER DN4 Cvl
-CIB COMMITTEE °my rCft� ��
COMMENTS:
STAFF
-DISTRICT COURT J /'1V r�
SUPPORTS WHICH COUNCIL OBJECTIVE? ,r}� �QllvcfT
INITIATING PROBLEM,ISSUE,OPPORTUNITY(Who,What,When,Where,Why):
Cost Allocation System for Purchasing Services had been in existence many years. Ramsey
County requested that System be reveiwed and modifieJ as necessary to assure that approach
is appropriate and fair. David M Griffith and Associates were hired to do the review and
recommend improvements.
ADVANTAGES IF APPROVED:
New System better reflects actual use of Purchasing resources and will accomodate changes
in the future. New System was reviewed by a Joint County, City, Water Utility Committee
and accepted. Group asked that System be adopted through some formal method.
Administrative Order was determined to be the appropriate method.
DISADVANTAGES IF APPROVED:
RECEIVFn
DEC0409
CITY CLERK
DISADVANTAGES IF NOT APPROVED:
Will not have formal record of New System adoption.
JTAL AMOUNT OF TRANSACTION $ Not App?i rahle COST/REVENUE BUDGETED(CIRCLE ONE) YES NO
FUNDING SOURCE ACTIVITY NUMBER
FINANCIAL INFORMATION:(EXPLAIN) N