D001991C I T Y O F S A I N T P A U L
OFFICE OF THE MAYOR
�oved Copies to:
- City Clerk (Original)
- Finance Dept's Accounting Division
- Requesting Dept.
D�o i 94/
No: 10237
Date: 3 j,�.{)/
1 WIIEREAS, the Saint Paul Police Department's Volunteer Services and Community Services Units are
2 seeking endorsement to sponsor a banquet at the Holiday Inn East, St. Paul, on Saturday, March 31,
3 2001 for the Department's volunteer groups. These volunteers provided thousands of hours of free
4 labor this past year, and
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WHEREAS, the purpose of this banquet is to recognize the services that these groups provide to the
City of Saint Paul and the police department. Public events in the City such as the Winter Carnival,
Taste of Minnesota, Grande Old Days, etc. would not be possible without the support and services of
these volunteers. They are also responsible for providing security and traffic control at all of the
festivals, local parades and similar events throughout the city, and
WHEREAS, the only recognition these volunteers receive is via the awards banquet and it is important
to the morale of these groups that time is taken to recognize their contributions. Awards and plaques
are presented at the banquet to those volunteers who contribute the most, which is an incentive to the
rest. Moneys needed for this banquet would provide for the room rental, decorations, and meals, and
WHEREAS, the public purpose of this event is to recognize volunteer groups that provide security and
traf�c control at public events in Saint Paul, and
NOW, BE IT ORDERED, the proper City Officials are hereby authorized to pay for costs associated
with the above mentioned banquet, not to exceed $7,000.00 from account code 001-04000-0299-40070.
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�ested by: Department Director te
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banquet.com mserv. march31.xls
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POLICE DEPARTMENT I Q2/23/01
�NTACTPERSOpJ&pHpNE
IEF WILLIAM K. FINNEY 292-3588
. BE ON COUNCIL AGE7JDA BY (DAT�
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NUM9QtFOR
ROUi1NG
ORDER
TOTAL # OF SIGNATURE PAGES _ _
GREEN SHEET
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(CLIP ALL LOCATIONS FOR SIGNATURE)
Approval of the attached Administrative Order authorizing the Saint Paul Police Department
to pay for expenses re�ated to the Vo�unteer's Sanquet ac the HoLiday Inn East, Saint Paul,
on Saturday, March 31, 2001.
PlANNING COMMISSION
CIB COMMITTEE
CIVIL SERVICE COMMISSION
Has tltis pe�sonlflrm ever vroAced u'Wx a�ntract for this tlepartmert7
VES NO
Has this persoNfirm ever been a ciry empbyee7
VES NO
Does this perso�rtn possess a skill not trormallYWSSesseC bY any cuReM city emDloYee�
YES NO
Is Nis persoMrtn a terpetetl vendoR
YES NO
all ves answers on seua�ste sheet aMl attach W orcen sheet
.___...__— _.__'_' _.' ___ --__. __._.._...
Every year, the Volunteer Services Uait and the Community Services Unit sponsor a banquet
for the Departmentds volunteer groups. These val provided over 30,000+ hours of
free labor in 2000 and this is the only form of recognition that they receive. The cost
of the banquet wi11 be approximately $7,000.00. IC wi11 be held on Saturday,March 31, 2001,
at the HoLiday 7nn East, Saint Pau1. TU'is�amount wi11 cover a11 meal expenses.
This is the only vehicle we have to recognize the tremendous service that these groups
provide to the City and the Police Department. Every public event in the City such as the
Winter Carnival, Taste of Minnesota, Grande 01d Days, etc., enjoys the support of these eve
Tt is.very important to�.the moraie of these groups that we take the time to��.recognize their
contributions. We also present awards and plaques at the banquet to those volunteers who
contribute the most, which is an incentive to the rest.
iISApVAMAGESIF APPROVED
None apparent.
ithout the support of this function, the volunteers wi11 undoubtedly begin to feel that they
re not ap reciated. The 1ikely result would be si nificant attrition in membership., With t e
ncrease o� activities in Saint Pau1, such an attri�ion would be devasta[inQ to ourability to
COST/REVENUE BUDGETED (CIRCLE ONE) YES NO
souacE General Fund (001)
(IXPlA1N)
ACTIVVTYNUMBER � °��` I�1 S
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