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ADMINISTRATIVE ORDER,
CITY OF SAINT PAUL
OFFICE OF THE MAYOR
ADMINfSTRATIVE ORDER
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Date: a -a� -oi
WHEREAS, the Department of Public Works has agreed to lease space near the Arcade Street bridge
(Lease Agreement PW/4) to Minnesota Mining and Manufacturing Company from January 15, 2001
through Aprii 15, 2001 with a option far December 1, 2001 thru Apri115, 2002 for the purpose of dumping
snow;
THEREFORE BE IT ORDERED, that the proper City officials are hereby authorized and directed to
execute Lease Agreement PWl4.
APPROVED AS TO FORM
U c,,vv.s--�,2. l7 • v (
Assistant City Attorney
Date
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�-Hepartment Head
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T.M.S./REAL ESTATE DIVISION Date: February 9, 2001 Green Sheet Number: 111901
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nfaM Person avd Phone N�ber: ,�, '
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ust be on Council Agenda b:
OTAL # OF SIGNATURE PAGES 1 (CLIP ALL LOCATIONS FOR SIG ATURE)
. CTION REQUESIED:
Signature on Administrative Order authorizing Lease Agreement PW/4 allowing 3M Co. to dunp snow
n site located next to Arcade SL Bridge February thru Aprii 2901 and a oprion for December 1, 2001 thru
.. pril 2002.
C0.NMEYDATOAS:APPFOVEG)OR REIECT�R) ERSONAI, SERVICE CONTRACTS MIJST ANSWER TfIE FOLLOWING:
e�,rwmc mmm�mon _ n � . Has the personffirm ever worked under a contract for this deparhuent? YES NO
rnasu�ncewn�a�us�on . Has this persodfirm ever bee¢ a City empluyee? YES NO
cis commm�ee . Does this persodfirm possess a skill not normally possessed by any
lain all YES answers on a se arate sheet and attach.
� PORTSWI�CACOUNCILOBJFCTIVE?
' COUNCIL WARD(S) DISTRICT PLANMNG COUNCIL
HI'17A11NG PROBLEM, ISSUE, OPPORTUNITl,(4Vhq What, When, Where, Why?):
3M Co. requested space near the Arcade Street Bridge for the purpose of dumping snow.
VANTAGES IF APPROVED:
Department Public Works will receive some monies for temporary use by 3M Co.until the site is needed
or the new bridge and road.
'
. ISADVANTAGESIFAPPROVED: ' i
None. +
I
1
ISADVANTAGES IF NOT APPROVED: � '
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None (
OTAL AMOUN'I' OF TRANSACTION: ,�`Z�4OO COST/REVEiVOE BUDGETED (CIRCLE ONE) YFS NO
ixc souxcE: ^ �TX �"` Public Works Bridge Div.
INANCIAL INFORMATION: (EXPLASIV)
To be paid in monthly installments of $800
�
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(pw4)
Revised
Authority (C.F. or A.O.)
LEASE NO.
DEPART'MENT LEASE NO. PW/4
DATE: January 17. 2001
LESSOR: CITY OF SAINT PAUL
DEPARTMENT OF Public Works
LESSEE: Minnesota Mining and Manufactiurine Company
3M Real Estate Attn: Wendy Novak
900 Bush Avenue - Bldg. 42-1E-01
Saint Paul. MN 551�6
CITY OF SAINT PAUL
STANDARD LEASE
AGREEMENT
[1] Leased Premises. The LESSOR, in consideration ofthe payment ofthe Basic Rent and Additional
Rent hereinafter specified to be paid by the LESSEE, and the covenants and agreements herein
contained, does hereby lease, demise and let unto LESSEE the premises hereinafter refened to as
the "Leased Premises," whose address is:
Arcade Street Bridge Site
and which is legally described as:
"See Attached Map"
together with any buildings, fixtures in such buildings, improvements and structures, if any, located
thereon;
See E�ibit "A", plan or map of leased area which is incorporated herein by this reference.
(2] Term of Lease. This lease shall be in effect for a term commencing and ending on the dates
indicated below, unless terminated earlier by the LESSOR as provided herein.
Term
(Months/Years)
3 Months
Commencing Date
January 15, 2001
Ending Date
15, 2001
This Lease may be renewed at the option of the Lessee for a second winter season, commencing on
December 1, 2001 and ending on April 15, 2002. This renewal option may be exercised by a letter from
• the Lessee giving notice of such on or before I�3ovember 1, 2001, and the rent for the renewal terxn shall be
at the same rate as the initial term ($800 per month).
1
•
(A) Basic Rent
[3]
Use of Premises. The LESSEE shall use and occupy the Leased Premises for the following purpose:
5now Storage
and for no other purpose without the prior written consent of LESSOR.
[4]
Rent. Rent shall consist of Basic Rent and such Additional Rent as may apply. LESSEE shall pay
all rent in advance, on the first day of the term of the lease and on the first day of each payment
period thereafter as indicated in the Payment Schedule below:
Totai Basic Rent
During Lease Term
$2,400.00
(Payment Period —
�1�'i1
Schedule
Commencing Date
January 15, 2001
— $ per Period)
$800.00 per
month
(B) Additional Rent. Additional Rent means a11 amounts, other than Basic Rent provided for
in paragraph (4-A) above, that LESSEE shall be obligated to pay under this paragraph or
other provisions of this Lease. Additional Rent sha11 include, but is not limited to, the
following fees, costs and expenses:
•
(1)
�2)
(3)
(4)
(5)
all utilities, including water, electric, gas, telephone, sewage and garbage collection
and disposal;
costs forthe repairs, improvements or alterations required to be made by the LESSEE
in pazagraph 11 of this Lease;
- ----- � - --- --- - -
property insurance premium and/or uninsured losses as set forth in paragraph (7) of
this Lease.
In the event that LES SEE does not make such payments (or any payments required to be paid
as Additional Rent), LESSOR may make the payments at its option, and the payments so
paid become Additional Rent, and aze due and payable by the L�S SEE with the payment of
Basic Rent next required after written notice of same to the LESSEE by LESSOR.
LESSEE shall make all payments of Basic Rent and Additional Rent to LESSOR at the following
address:
Department of Public Works - Accountiny_ 1000 City Ha11- 25 West 4th Street St. Paul. MN 55102
The applicable account number for City Finance Accounting Code is:
•
All Basic and Additional Rent shall be payable on the date certain provided herein, or — if no date
2
certain is provided —within 30 days ofthe billing date. The Lessor sha11 charge interest of 1.5%per
month on any Basic or Additional Rent remaiuiug unpaid beyond the due date as here provided.
- :: - - - - - - -- - - - ---
' -- --- - -- - --- - - - - -- -- --- -- --- --- ---- -- -- -- -
- - - - - - - - '• - - - - - - - - - - -
- - - --. - - - - - - - -- - - - - - -- - --
--- - - - - -- - - - - - - ----- ' -- ---
[6] Right of Entry_ At all times during the term ofthis lease, the LESSOR shall have the right, by itself,
its agents and employees, to enter into and upon the Leased Premises during reasonable business
hours or, in the event of an emergency, at any time for any legitimate purpose.
[7] Insurance.
(A) LESSOR'S Insurance. The LESSOR sha11 acquire and keep in effect during the term of this
agreement the following coverages:
. .... . . ., ... -- - ----: �� - -- - -- -
.
--- ' '-- -' - �---•-- - -- �' -- --- -- -- ' -- ---
'-- -- --- - -- -�'- - -- ---- -'- ' -- - - - - - • — '- --- - - -
- - -- ---- --- --- -- - - - '- " '- -- --- - ----- - --
-•-- -- �' - ----- -' -- -�-- - -- ---- - - --
. -
�' --- -- -----' - - -� -� �---- - - - '- -�----
(B) LESSEE'S Insurance. The LESSEE shall acquire during the term of this lease the following
coverage:
(1) The LESSEE shall be responsible for the self insurance of, or the acquisirion of
Commercial Property Insurance on, its personal properi7.
(2) COMMERCIAL GENERAL LIABILITY INSURANCE including blanket
contractual liability coverage, personal injury liability coverage and broad form
property damage liability endorsement with a combined single limit of not less than
�58;Q69 $ i per occurrence shall be purchased by the LESSEE. Such insur-
ance sha1L• (a) name the City of Saint Paul as additional insured; (b) be primary with
respect to LESSOR'S insurance or self-insurance; (c) not exclude explosion, collapse
and underground property damage; (d) be written on an "Occurrence" Form policy
basis; and (e) not contain an"aggregate" policy limit unless specifically approved in
writing by LESSOR.
(3) AUTOMOBILE LIABILITY INSLJRANCE with minimum limits of �?3&888
� $1,Q00,000 combined single lunit and �-,89�988 $2,�0�,�OQ aggregate, covering
hired, non-owned and owned automobiles.
(4) WORKERS' COMPENSATION INSLJRANCE with not less than statutory
• minunum lunits; and EMPLOYERS' LIABILITY INSURANCE with ininiuzum
limits of at least $100,000 per accident and with an all states endorsement.
•
(5)
(6)
��)
The LESSEE shall supply to LESSOR current insurance certificates for policies
required in Paragraph (7). The said certificates shall certify whether or not the agent
has errors and omissionsinsurance coverage.
The limits cited under each insurance requirement above establish minimums; and
it is the sole responsibility of the LESSEE to purchase and maintain additional
insurance that may be necessary in relation to this lease.
Nothing in this contract shall constitute a waiver by the LESSOR of any statutory
limits or exceptions on liability.
(8) LESSEB shall place the insurance with responsible insurance companies authorized
and licensed to do business in the State of Minnesota and approved by LESSOR, and
shall deliver copies of the policies to LESSOR on the date of LESSEE'S execution
ofthis agreement. The policies required in paragraph (7) shall be endorsed to indicate
that the insurer cannot cancel or change the insurance without first giving the
LE5SOR 30 days' written notice.
(9) Insurance IimiYs sha11 be subject to the tort claims liability limits as set forth in
chapter 466 ofMinnesota Statutes.
(C) Waiver of Subro ae tion• LESSOR waives its right of subrogation for damage to the Building,
contents therein, loss of use thereof, and/or loss of income, up to the amount of insurance
proceeds collected. LESSEE waives its right of subrogation for damage to property in the
Leased Premises, loss of use thereof, loss of income and(or accounts receivable, up to the
amount of their respective insurance proceeds coilected. The parties sha11 notify their
respective insurance companies, in writing, ofthe provisions ofthis paragraph; and, if either
cannot waive its subrogation rights, such party sha11 immediately nofify the other party, in
writing.
•
[8] Cancellafion or Termination. This lease shall be subject to cancellation and termination by
LESSOR at any time during the term hereof by giving the LESSEE notice in writing at ninety (90)
days, (thirty (30) days for leases with a term of one (1) yeaz or less or any month-to-month tenancies)
prior to the date when such termination shall become effective. In the event of such termination, and
on the effective date of such termination, LESSOR shall return any uneamed rental paid by the
LESSEE without interest.
j9j Notice. All notices herein provided to be given, or that may be given by either party to the other,
sha11 be deemed to have been fully given when served personaily on LESSOR or LESSEE, or when
0
made inwriting anddepositedintheUnited States Mail, certified andpostageprepaid, andaddzessed
• to the LESSEE at the address stated on page (1) and to the LESSOR at the Real Estate Division,140
City Hall, Saint Paul, Minnesota 55102. The address to which the notice shall be mailed may be
changed by written notice given by either party to the other. Nothing herein shall preclude the giving
of such address change notice by personal service.
[10] Assignment and Subletting LESSEE shall not assign or sublet this Lease without the written
consent of the LESSOR, which consent must be obtained prior to the execution of any agreement
to sublease the Leased Premises_
[il] Maintenance and Repairs. LESSEE shall, at its own cost and expense, be responsible for all
repairs, maintenance and upkeep of the Leased Premises, including but not limited to emergency
repairs of any kind; routine maintenance and repair to keep the Leased Premises in good repair, safe
and in compliance with applicable fire, health, building and other life-safety codes; and all repairs
and maintenance needed to keep the buildings or structures on the Leased Premises in good con-
dition, including (a) the ea�terior (including windows and dooxs� and interior struchzre of the
buildings or structures, (b) the roof or roofs, (c) the heating, ventilating and air conditioning systems
therein, (d) all electrical, plumbing, lighring, mechanical systems, fire suppression equipment, i.e.
fire sprinkler system; and (e) all grounds, fences and roads within the Leased Premises. The
• foregoing obligations shall bind the LESSEE regardiess of the cause of the damage or condition
necessitating the repair or maintenance.
HOWEVER, in no event shall LESSEE be responsible for the removal of any gazbage, debris, or other
refuse present on the Leased Premises as ofthe Comxnencement Date, nor shall LESSEE be responsible for
the removal of any garbage, debris, or other refuse placed on the Leased Premises thereafter by any third
parry unknown to the LESSEE.
[12] Pavments in Case of Default. LESSEE shall pay LESSOR all costs and expenses, including
reasonable attorney's fees in any action brought by LESSOR to recover any rent due and unpaid
hereunder, or for the breach or default of any ofthe covenants or agreements contained in this Lease,
or to recover possession of said properiy, whether such action progresses to judgment or not.
[13] Surrender of Premises. The LESSEE, at the expiration of said term, or any sooner termination of
this lease, shall quit peacefully and surrender possession of said property and its appurtenances to
LESSOR in as good order and condition as the property was delivered to the LESSEE.
[14] Indemnitv. The LESSEE agrees to indemnify, defend, save and hold hannless the City of Saint Paul
• and any agents, officers and empioyees thereof from all claims, demands, actions or causes of action
of whatsoever nature or character, arising out of ar by reason of the Lease of the herein described
5
Leased Premises by the LESSOR to the LESSEE, or the use or condition of the Leased Premises or
• as a result of the operarions or business activities taking place on the Leased Premises. It is fully
understood and agreed that LESSEE is aware of the conditions of the Leased Premises and leases
the sazne "as is."
[15] Holdover. Any holdover after the expiration of the term of this Lease sha11 be allowed only after
receiving the written consent of the LESSOR. Said tenancy shall be deemed to be a tenancy only
from month-to-month. All other terms and conditions of this Lease shall be applicable.
[16] Pollution and Contaminants. LESSEE agrees to comply with all ordinances, laws, rules and
regulations enacted by any governmental body or agency relating to the control, abatement or
emission of air and water contaminants and the disposal of refuse, solid wastes or liquid wastes.
LESSEE shall beaz all costs and expenses arising from compliance with said ordinances, laws, rules,
or regulations and shall indemnify, defend, save and hold harmless LESSOR from all liability, in-
cluding without limitation, fines, forfeitures, and penalties arising from the failure by LESSEE to
comply with such ordinances, laws, rules or regulations. LESSOR has the right to perform cleanup
and charge the LESSEE as Additional Rent for such costs should the LESSEE fail to comply.
• [17] Controlling Lease. In the event there is any prior existing lease or rental agreement between
LESSEE and LESSOR (or its predecessor in interest) covering the subject properiy, it is agreed and
understood that this Lease shall cancel and terminate any prior leases or rental agreements as of the
effective date of this lease.
[18] Destruction. In the event of damage to or destruction of the Leased Premises or in the event the
premises becomes untenantabie or unfit for occupancy due to such damage during the term of this
Lease, LESSOR may at its option:
(A) terminate the lease upon fifteen (15) days' written notice to LESSEE; or
(B) within fifteen (15) days agree to restore the premises within a reasonable fime period
following the casualty, chazging the costs in excess ofthe insurance proceeds, if any, to the
LESSEE as Additional Rent; or
(C) may direct that LESSEE promptly restore the Leased Premises to substantially the condition
existing immediately prior to such damage or destruction, and for that purpose, if such dam-
age or desh was caused by perils insured against the LESSOR shall make available to
LESSEE pro-rata, as work progresses, the net proceeds of such insurance. If such proceeds
are insufficient to pay the entire cost thereof, LESSEE agrees to pay as Additional Rent, a
lump sum payment (or in a form agreed upon by the LESSOR) equal to the remainder of
such cost.
� The Basic Rents to be paid during the restoration period shall be abated in proportion to the
percentage of loss and impanment of the use of the Leased Premises as determined by the
LESSOR, times the number of days of loss or impaument.
�
[19j Events ofDefault. The occunence of any ofthe following events during the term ofthis Lease shall
consritute an event of default by the LESSEE:
(A) the filing of a petition to have LESSEE adjudicated bankrupt or a petition for reorganization
or arrangement under any laws ofthe United States relating to banlcruptcy filed by LESSEE;
(B) in the event a petition to have LESSEE adjudicated bankrupt is filed against LESSEE, the
failure to dismiss such petition within ninety (90) days from the date of such filing;
(G) the assets of LESSEE or of the business conducted by LESSEE on the Leased Premises be
assumed by any trustee or other person pursuant to any judicial proceedings;
(D) LESSEE makes any assignment for the benefit of creditors;
(E) the failure by LESSEE to timely pay Basic Rent or Additional Rent as required by this
Lease;
(F) the failure by LESSEE to observe and perform any covenant, condition or agreement on its
part to be observed ar performed as required by this Lease; or
(G) the failure by LESSEE or its surety to discharge, satisfy or release any lien ar lien statement
filed or recorded against the Leased Premises within sixty days after the date of such filing
or recording, whichever date is earlier.
. It is an express covenant and agreement ofLESSOR and LESSEE that LESSOR may, at its election,
terminate this Lease in the event of the occurrence of any of the events described in this paragraph
or in paragraph (22) relating to liens by giving not less than ten days' written notice to LESSEE; and
when so ternunated, LESSOR may reenter the Leased Premises. This Lease and its Leased Premises
shall not be treated as an asset of LESSEE'S estate. It is further expressly understood and agreed that
LESSOR shall be entitled upon such reentry, notwithstanding any other provision of this Lease, to
exercise such rights and remedies as are provided in Paragraph (24) of this Lease.
[20] Comgliance with Laws. The property described herein may be used for only the purposes stated
herein. It is the sole and exclusive responsibility of the LESSEE in the use of the properiy to comply
with all laws, rules, regulations or ordinances imposed by any jurisdiction affecting the use to which
the properiy is proposed to be put. Inability or failure by the LESSEE to comply with any of said
laws, rules, regulations or ordinances will not relieve the LESSEE of the obligation to pay the rental
provided herein.
[21] Non-Discrimination. The LESSEE for himself, his personal representatives, successors in interest
and assagns, as a part of the consideration hereof, does hereby covenant and agree, as a covenant
running with the land, that
(A) no person, on the ground of race, sex, colar creed, religion, age, disability, marital status,
� status with respect to public assistance or national origin or ancestry sha11 be excluded from
participating in, be denied the benefits of or be otherwise subjected to discrimination in the
•
use of said facilities;
(B) that in connection with the construction of any unprovements on said lands and the
filrnishing of services thereon, no discrunination shall be practiced in the selection of em-
ployees and contractors, by contractors in the selecrion and retention of first rier subcontract-
ors, and by first-tier subcontractors in the selection and retention of second-tier subcon-
tractors;
(C) that such discrimination shall not be practiced against the public in its access in and use of
the faciliries and services provided for public accommodations (such as eating, sleeping, rest
and recreation) constructed or operated on the Leased Premises; and
(D) that the LESSEE shall use the premises in compliance with all other requirements imposed
pursuant to the Saint Paul Legislative Code Chapter 183.
�
`J
[22] Liens. The LESSEE shatl not permit mechanids liens or other liens to be filed or established or to
remain against the Leased Premises for labor, materials ar services furnished in connection with any
additions, modifications, improvements, repairs, renewals or replacements made to the Leased
Premises, or for any other reason; provided that if the LESSEE shall first notify the LESSOR of its
intention to do so and shall deposit in escrow with the LESSOR a sum of money or a bond or
irrevocable letter of credit acceptable to the LESSOR equal to the amount of the claim of lien,
LESSEE may in good faith contest any such claims or mechanids or other liens filed or established
and in such event may permit the items contested to remain undischazged and unsatisfied during the
period of such contest. If, in the opinion of the LESSOR, the nonpayment of any such items subjects
the Leased Premises to any loss or forfeiture, the LESSOR may require the LESSEE to use the es-
crow account to promptly pay all such unpaid items and if LESSEE faiis to pay from the escrow
account, the LESSOR may pay and chazge the LESSEE as Additionai Rent.
[23] Eminent Domain. In the event the entire Leased Premises aze taken by eminent domain, or such
portion thereof is so taken that in LESSEE'S reasonable judgement it is uneconomic thereafter to
restore the Leased Premises and proceed under the terms and provisions ofthis Lease, LESSEE may
terminate this Lease by giving to LESSOR thiriy days' written notice of termination, effective as of
the date on which the condemning authority acquires legal ritle or physical possession of the Leased
Premises. LESSEE hereby waives and releases any claim to or shaze in the Award of Compensation
for the taking, notwithstanding any other provision of law, this Lease or any other agreement.
LESSEE may to the extent otherwise permitted in the eminent domain proceeding, remove its own
trade fixtures at its own expense.
[24] Default Remedies. In the event an Event of Default occurs under pazagraph (19) of this Lease,
LESSOR may exercise any one or more of the following remedies:
(A) reenter and take possession ofthe Premises without termination ofthis Lease, and use its best
efforts to ease the Premises to or enter into an agreement with another person for the account
of LESSEE;
(B) terxninate this lease, exclude LESSEE from possession of the Premises, and use its best
0
efforts to lease the Premises to or enter into an agreement with another in accordance with
• applicable law;
(C) exclude LESSEE from possession of the Premises, with or without terminating this Lease
and operate the Premises itself;
(D) terminate the Lease, exclude LESSEE from possession ofthe Leased Premises, sell all or any
part of the Premises at the best price obtainable (provided such sale is permitted by applic-
able law,) such sale to be on such terms and conditions as the LESSOR, in its sole discretion,
shall deternune and apply the proceeds of such sale less any expenses thereof for the account
of the LESSEE.
(E) exercise any remedies available to it under the Minnesota Uniform Commercial Code;
(F) take whatever action at law or in equity may appear necessary or appropriate to collect the
Basic Rent and Additional Rent then due and thereafter to become due, ar to enforce
performance and observance of any obligation, agreement or covenant ofthe LESSEE under
this Lease.
(G) in exercising any of its remedies set forth in this Section, the LESSOR may, whether or not
the Lease is then in effect, hold the LESSEE liable for the difference between the payments
and other costs for which the LESSEE is responsible under this Lease.
No remedy herein confened upon or reserved to LESSOR is intended to be exclusive of any other
available remedy or remedies, but each such remedy shall be cumulative and shall be in addition to
• every other remedy given under this Lease or now or thereafter exisiing at law or in equity by statute.
No delay or omission to exercise any such right or power accruing upon any default shall impair any
such right or power or shall be construed to be a waiver thereof, but any such right and power may
be exercised from time to time and as often as may be deemed expedient. In order to entitle the
LESSOR to exercise anq remedy reserved to it in this Provision, it sha11 not be necessary to give any
notice, other than such notice as may be herein expressly required.
[25] Default of Payment. LESSEE agrees that, should it default on any payment owing and due to be
paid to LESSOR as provided in this agreement, including but not limited to Basic Rent and
Additional Rent, then the remaining unpaid balance shall, at the option ofthe LESSOR, immediately
become due. Said LESSEE fiirther agrees that the LESSOR may, at its option and without notice to
LESSEE, enter judgment against LESSEE in Ramsey County District Court for the amount of the
unpaid balance. And LESSEE does hereby confess judgment in the amount of the unpaid balance
due upon default, and does authorize the LESSOR to enter judgment as provided above. LESSEE
does hereby agree that the LESSOR, at its option, may enter a judgment, at any time within one yeaz
of the time the last payment shall haue come due, for the full amount of the unpaid balance due
pursuant to the confession of judgment provided herein.
[26] Alterafions. The LES SEE will not make any alterations to the premises without the written consent
of the LES SOR, such consent not to be unreasonably withheld. If the LESSEE desires to make any
� such alterations, an accurate description shall first be submitted to and approved by the LESSOR and
such alterations shall be done by the LESSEE at its own expense. All such work shall be performed
0
under the LESSOR'S supervision and any unprovements made to the Leased Premises at the
• LESSEE'S expense shall become the properry of the LESSOR at the end of the Lease period.
LESSEE agrees that all alterarions will be done in a workmanlike manner and in conformance with
applicable building codes, that the struciural integrity and building systems of the building will not
be impaired, and that no liens will attach To the premises by reason thereof.
[27] Amended. Anydiing herein contained to the contLary not withstanding, tYris Lease may be
terminated, and the provisions of this Lease may be, in writing, amended by mutuat consent of the
parties hereto.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and year in this Lease
first above-written.
LESSOR:
•
City Attomey (Form Approval)
Director of Technology & Management Services
Department Director
LESSEE:
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