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10-567Council File # \� ` sb � Green Sheet # 3112256 RESOLUTION 41NT PA�L.�1VIIaNESOTA Presented by � 1 2 3 4 � 6 7 8 9 10 I1 12 13 WHEREAS, Airchc, Inc. has closed it Mmneapolis locarion; and WHEREAS, Airclic employees have wo�ked with staff to support recreation pcograms; and WHEREAS, Airclic wishes to donate office supplies and equipment valued at up to $5000 to the Saint Paul Paiks and Recreation Department at recreation centers on the Eastside; and WHEREAS, the cecreahon centers on the Eastside will make gieat use of these items in their Rec Check and Summer Blast progiams; now there be it RESOLVED, that the City Council allows the Parks and Recreation Department fo accept the donation of office supplies and equipment to, be used for recreational progiams at Eastside recieatron centeis and that the Parks and Reciearion Department arranges foi a thank you lettei to be sent to Auchc acknowledging theii donation Requested by Departmen� o: Pazks an Recreation Mike Hahm, D'uector ' � �(/� �� By: Approved by the Office of Financial Services � Thune �/' Approved by City Attomey � / O b BY� �,�..� �� f,,.., Adopted by Council: Date (� �� }/ Z7 Approve � or ubmis ' n to ouncil Adoption Certified by Coi cil Secretary By: /� By: Approv d M� or: D� �pl�]' �ip lc� By: �--Q Yeas Nays Absent Bostrom j/ Carter � Harris �/ Helgen ;/ Lanhy � Stark ✓ ��s��b � Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet � _ ... . 10-Sto�- PR _ Parks and Recreation ��, Contact Person & Phone: '� Kathy Korum 266-6373 Must Be on Council Agenda by (Date): 02-JUN-10 Doc.Type:RESOLUTION E-DOCUment Required: Y Document Contact: Yolanda Thomas ZOMAY2010 I Green Sheet NO: 3112256 � Assign Number For Routing j Order Contact Phone: 266-6397 I I I, Total # of Signature Pages � (Clip All Locations for Signature) � Action Requested: ' City Council gives the Parks and Recreation Department permission to accept office supplies and equipment from Aircliq Inc., �i valued at up to $5000 to be used at recreation centers across the entire Eastside. Recommendations. Approve (A) or Reject (R): Pianning Commission CIB Committee Civil Service Commission Personal Service Contrects Must Answer the Following Questions: 7. Has this person/firm ever worked under a contract for this department� Yes No 2. Has this person/firm ever been a city employee? Yes No 3. Does this person/firm possess a skill not normally possessed by any current city employee? Yes No Explain all yes answers on separate sheet and attach to green sheet. Initiating Problem, Issues, Opportunity (Who, What, When, Where, Why): Airclic, Inc. is closing its Mmneapolis location and has lots of office supplies it wishes to donate to a local agency. Due to a personal connection with the Dayfon's Bluff Recreation Center, they have chosen to donate them to Saint Paul Pazks and Recreapon centers of the Eastside of Saiot Paul, for general use in programs and acrivities. Advantages If Approved: The Parks and Recreation Department receives a significant donation of usable office supplies and equipment to supplement its current allotment for such supplies. Disadvantages If Approved: None Disadvantages If Not Approved: The supplies will either go to another agency or to the Goodwill. Total Amount of $0.00 Transaction: Funding Source: CosURevenue Budgeted: Activity Number: f�� ?—°A eCy � . pinanciai information: These supplies are valued at up to �5000 and include paper, gift boxes, bags, staplers/staples, pens, pencils, (Expiain) file folders, packaging suppLies, dry erase boards on stands, 3 folding tables, [-shirts, paper clips and other items. May 20, 2010 12:50 PM Page 1 ROUTING ORDER: Below are coirect routings for the six most frequent types of docimme�s: CONTRACTS (assumes authorized budget exists) 1_ OutsideAgency 2. DepartmentDirector �� 3. City Attomey , 4. Mayor/Assistant (for contracts over $25,OQ0) 5. H�anRights (for contracts over $50,000) 6. O&ce ofFinancial Services - Accoffiting courrc�. �soLVTTOx,<� b,�a�c��r �} 1. DeparmieacDirecror 2. Office ofFinmmeial Services Duector 3. City Attnmey 4. Mayor/Assisfant 5. City Counc�l 6. Office ofFinancial Services - Accoimting an�srxAZivE ox��zs �Bua�c xe�[an� couxcII, xESOr,u•rrorr (au � ana o�a��ces> 1. ActiviryM�sgerorDepanmentA�couarmmt 1. Deparfinentnirecwr 2. Deparm�tDirector 2. City'Attomey 3. O�ceofFinancialServicesDirector 3. Mayor/Asgistant , 4. City Clerk 4. City Co�cil 5. Office ofFinencial Services -Acco�ting ADbIINTSTRATIVE ORDIILS (all otvers) . EXE;CUTiVE ORDIIt 1. DepmimentDirector 1. DepazhmentDirecto� 2. City,AttomeS' 2, C,it3'Attome5', ' 3. dffceofFinancialServicesDiiector 3. Mayor/A��cr�r' 4. City Clerk 4. City Clerk , TOTAL NIIMBER OF SIGNATURE PAGES Indicate the # of pages on which sigoat�ses are required and papenlip or flag each of these PaSes. ACTIONREQUESTED Descn�be w}iat tLe P�J��I� sceks to accomplish in either,chconologicat orcier or acder of'�mp�oit�ce, wliichever is most appropriate for tIte issue. Do not write compl�e senfences. ' Begin each it� in yo� fist with a verb. ' RECObIIv�NDATiONS Complete ifThe issue in questi� hss been prese�ted before eny body, pnblic'orprivate. PERSONAL SERVICE CONIRACTS: ' This info�mation will be used to dete�ine the city's liabitity for workers comgensation claims, taxes and proper civil seivice hiringmles. INITIATINGPROBLEM, ISSUE, OPPORTUNiTY Explain the siNation or conditions that created a need foryour pmject orrequest. ADVANTAGES IF APPROVED lndicate whether this is simply sn ananal budget procediue iequired by law/cliaztet orwhether there aze specific ways in whicfi tfie City of Saini P.ani and ifs eitizens wi7i benefii from tfiis proJed/acti�. DISADVANTAC�S IE APPROVED What negatide,effects or majoc ch�ges to e�dsting � past processes mi&�'� ProJ� P�� P� �� (e.g., tie�c delsys, noise, t�c mcaeases or as�ments)? To whom? When7 FotLow lang? DISADVANTAGES iF NOT APPROC�ID � WLat w�71 be 4he negarive conseqoences if the promised action is not appioved7 Inabi]ityto deliver service? Continne liigh tre�c, noise, accide�t rate? Loss of revemie? — kTNANClAL IlviPACT Although youmust 4ailor the informarian yon provide here to the issue you are add�essing, im general,you must,snswer two questioas: How much is it going to cosl7 Who is going to pay`I „ � „ . ., Council File # \� ` sb � Green Sheet # 3112256 RESOLUTION 41NT PA�L.�1VIIaNESOTA Presented by � 1 2 3 4 � 6 7 8 9 10 I1 12 13 WHEREAS, Airchc, Inc. has closed it Mmneapolis locarion; and WHEREAS, Airclic employees have wo�ked with staff to support recreation pcograms; and WHEREAS, Airclic wishes to donate office supplies and equipment valued at up to $5000 to the Saint Paul Paiks and Recreation Department at recreation centers on the Eastside; and WHEREAS, the cecreahon centers on the Eastside will make gieat use of these items in their Rec Check and Summer Blast progiams; now there be it RESOLVED, that the City Council allows the Parks and Recreation Department fo accept the donation of office supplies and equipment to, be used for recreational progiams at Eastside recieatron centeis and that the Parks and Reciearion Department arranges foi a thank you lettei to be sent to Auchc acknowledging theii donation Requested by Departmen� o: Pazks an Recreation Mike Hahm, D'uector ' � �(/� �� By: Approved by the Office of Financial Services � Thune �/' Approved by City Attomey � / O b BY� �,�..� �� f,,.., Adopted by Council: Date (� �� }/ Z7 Approve � or ubmis ' n to ouncil Adoption Certified by Coi cil Secretary By: /� By: Approv d M� or: D� �pl�]' �ip lc� By: �--Q Yeas Nays Absent Bostrom j/ Carter � Harris �/ Helgen ;/ Lanhy � Stark ✓ ��s��b � Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet � _ ... . 10-Sto�- PR _ Parks and Recreation ��, Contact Person & Phone: '� Kathy Korum 266-6373 Must Be on Council Agenda by (Date): 02-JUN-10 Doc.Type:RESOLUTION E-DOCUment Required: Y Document Contact: Yolanda Thomas ZOMAY2010 I Green Sheet NO: 3112256 � Assign Number For Routing j Order Contact Phone: 266-6397 I I I, Total # of Signature Pages � (Clip All Locations for Signature) � Action Requested: ' City Council gives the Parks and Recreation Department permission to accept office supplies and equipment from Aircliq Inc., �i valued at up to $5000 to be used at recreation centers across the entire Eastside. Recommendations. Approve (A) or Reject (R): Pianning Commission CIB Committee Civil Service Commission Personal Service Contrects Must Answer the Following Questions: 7. Has this person/firm ever worked under a contract for this department� Yes No 2. Has this person/firm ever been a city employee? Yes No 3. Does this person/firm possess a skill not normally possessed by any current city employee? Yes No Explain all yes answers on separate sheet and attach to green sheet. Initiating Problem, Issues, Opportunity (Who, What, When, Where, Why): Airclic, Inc. is closing its Mmneapolis location and has lots of office supplies it wishes to donate to a local agency. Due to a personal connection with the Dayfon's Bluff Recreation Center, they have chosen to donate them to Saint Paul Pazks and Recreapon centers of the Eastside of Saiot Paul, for general use in programs and acrivities. Advantages If Approved: The Parks and Recreation Department receives a significant donation of usable office supplies and equipment to supplement its current allotment for such supplies. Disadvantages If Approved: None Disadvantages If Not Approved: The supplies will either go to another agency or to the Goodwill. Total Amount of $0.00 Transaction: Funding Source: CosURevenue Budgeted: Activity Number: f�� ?—°A eCy � . pinanciai information: These supplies are valued at up to �5000 and include paper, gift boxes, bags, staplers/staples, pens, pencils, (Expiain) file folders, packaging suppLies, dry erase boards on stands, 3 folding tables, [-shirts, paper clips and other items. May 20, 2010 12:50 PM Page 1 ROUTING ORDER: Below are coirect routings for the six most frequent types of docimme�s: CONTRACTS (assumes authorized budget exists) 1_ OutsideAgency 2. DepartmentDirector �� 3. City Attomey , 4. Mayor/Assistant (for contracts over $25,OQ0) 5. H�anRights (for contracts over $50,000) 6. O&ce ofFinancial Services - Accoffiting courrc�. �soLVTTOx,<� b,�a�c��r �} 1. DeparmieacDirecror 2. Office ofFinmmeial Services Duector 3. City Attnmey 4. Mayor/Assisfant 5. City Counc�l 6. Office ofFinancial Services - Accoimting an�srxAZivE ox��zs �Bua�c xe�[an� couxcII, xESOr,u•rrorr (au � ana o�a��ces> 1. ActiviryM�sgerorDepanmentA�couarmmt 1. Deparfinentnirecwr 2. Deparm�tDirector 2. City'Attomey 3. O�ceofFinancialServicesDirector 3. Mayor/Asgistant , 4. City Clerk 4. City Co�cil 5. Office ofFinencial Services -Acco�ting ADbIINTSTRATIVE ORDIILS (all otvers) . EXE;CUTiVE ORDIIt 1. DepmimentDirector 1. DepazhmentDirecto� 2. City,AttomeS' 2, C,it3'Attome5', ' 3. dffceofFinancialServicesDiiector 3. Mayor/A��cr�r' 4. City Clerk 4. City Clerk , TOTAL NIIMBER OF SIGNATURE PAGES Indicate the # of pages on which sigoat�ses are required and papenlip or flag each of these PaSes. ACTIONREQUESTED Descn�be w}iat tLe P�J��I� sceks to accomplish in either,chconologicat orcier or acder of'�mp�oit�ce, wliichever is most appropriate for tIte issue. Do not write compl�e senfences. ' Begin each it� in yo� fist with a verb. ' RECObIIv�NDATiONS Complete ifThe issue in questi� hss been prese�ted before eny body, pnblic'orprivate. PERSONAL SERVICE CONIRACTS: ' This info�mation will be used to dete�ine the city's liabitity for workers comgensation claims, taxes and proper civil seivice hiringmles. INITIATINGPROBLEM, ISSUE, OPPORTUNiTY Explain the siNation or conditions that created a need foryour pmject orrequest. ADVANTAGES IF APPROVED lndicate whether this is simply sn ananal budget procediue iequired by law/cliaztet orwhether there aze specific ways in whicfi tfie City of Saini P.ani and ifs eitizens wi7i benefii from tfiis proJed/acti�. DISADVANTAC�S IE APPROVED What negatide,effects or majoc ch�ges to e�dsting � past processes mi&�'� ProJ� P�� P� �� (e.g., tie�c delsys, noise, t�c mcaeases or as�ments)? To whom? When7 FotLow lang? DISADVANTAGES iF NOT APPROC�ID � WLat w�71 be 4he negarive conseqoences if the promised action is not appioved7 Inabi]ityto deliver service? Continne liigh tre�c, noise, accide�t rate? Loss of revemie? — kTNANClAL IlviPACT Although youmust 4ailor the informarian yon provide here to the issue you are add�essing, im general,you must,snswer two questioas: How much is it going to cosl7 Who is going to pay`I „ � „ . .,