10-523Council File #
Presentetl By:
WHEREAS, the City ofi Saint Paul has received a grant of $70,0OO.OD from the State of Minnesota for the 2009 Homeland
Security Grant to purchase equipment, provide training, and pian an exercise for the SaiM Pauf Fire Departrnent Hazardous
Materials Team, and
RESOLUTION,
>AIHT PAUL, MINNESOTA
Green Sheet #
Referred To: � � Commiftee: Date _
1
2
3
4
5
6
7
S
9
70
11
12
73
14
15
1s
17
78
79
20
21
22
23
24
25
26
27
WHERFJaS, the finandng and spending plans have not been estabiished fior fihe grant received, and
WHERFJ�S, the Mayor, pursuant to Section 10.07.1 of the Charter of the City of Saint Paul, does certify that there are available
for appropriation funds of $70,000.00 in excess of those esLmated in the 2010 budgei; and
WHEREAS, the Mayor recommends that that following additio� be made to the 2010 budget:
FINANCING PLAN: Current Budget Change
510 �ire Responsive Services
35225 - 2009 Homeland Security Grant - Haz Mat
3199 - Other Fed Dir Grants - State - 70,000.00
70,000.00
10-523
3108'179
�
Budget
70,000 00
70,000.00
SPENDING PLAN:
510 Fve Responsive Services
35225 - 2009 Homeland Security Grent - Haz Mat
0299 - Other Misc Services - 10,000 00 10,000.00
0356 - Safety Supplies - 60,000.00 60,000.00
70,000.00 7D,000.00
NOW THEREFORE BE IT RESOLVED, that the Saint Paul City Council accepts this grant, authorizes the City of Saint Paul to
enter into and implement the attaChed agreement, which includes an indemnification clause, and approves the changes to the
2010 budget.
Adopted by Council: Date �� ��/ ��G�/(�
By:
By:
Requested by Department of
Approv by ay r f r Subm�ssion Council:
By: ' �,����-�—�7 /
�
Adoption Certified by Council Secretary:
Form Approved by City Attorney: ^„
By: �" /,SC-�- �' l ��
� Green Sfieet Green Sfieet Green Sheet Green Sheet Green Sheet Green Sheet �
10-523
Depa�trnenUOffice/Council: � Date inidated: i
EM-EmergencyManagement ' Z6APR2010 I Green Sheet NO: 3108179
'. Cot�ct Person 8 Phone:
� Rick Laritin
266-5490
�' Must on Counc'1 Agenda by (Date):
i
1 i
l� — �! l� '
i
� Dx. Type: �SOLUIION W/$ �
� TRANSACTION i
E-DocumeM Required: Y
Docume'N CorHact: Lisa Drake
CoMact Phone: 266-549A
0 �mer¢encSMaoa¢ement '
1 �mer¢encyMm�aeement `I 1lepar�entDirector ,�
2�F3oaocial Services Financial Services IY
3�CiN Attornev Gtity Attarney i�
J
5 oan� �-' City Cooncfl i 'i
6 ,Citv Clerk (St9 deik � '
�
Assign
Number
For
Routing
Order
T otal # M Signature Pages _(C tip A Locatiore for Signature)
Action Requested:
Approval of the attached Council Resolurion between the City of Saint Paul Emetgency Management and the State of Minnesota for
the 2009 Homeland Security Grant for the Hazardous Materials Team.
Recommentla5ons: Approve (A) or Rejact (R):
Planning Commission
CIB Committee
Civil Service Commission
Personal Service Contracts Must Answer the Following (luestions:
1. Has this personlfirm ever worked under a contract for this department?
Yes No
2. Has this personffirtn ever been a city employee?
Yes IJo
3. Does this persontfirtn possess a skill �ot nortnalty possessed by any
current city employee?
Yes No
F�cplain all yes answers on separate sheet and attach to green sheet.
Initiating Problem, issues, Opportunity (Who, What, When, Where, Why):
The State of Minnesota bas awazded the City of Saint Paul $70,000.00 for the 2009 Homeland Security Crrant for the I�azazdous
Materiais Team. 'I'his grant will be used to pwchase equipment and provide training for the Hazardous Materials Team. Also, the
spending and financing plans need to be established for tfiis grant
Advantages If Approved: �
'I'he Saint Paul Fire Deparhnent Hazardous Materials Team will be able to purchase equipment and receive haining.
Disadvanfages H Approved:
None.
Disadvantages If Not Approveti:
Lost opportunity to receive funding to purchase equipment and training.
Total Amount of $�0,000.00
Transaction:
Funding Souree: Glent
financiat Information:
(�P��7
CosURevenue Budgeted: Y
actnrity Number. 35225
�� - ��VE�
t°&�� .L t GE58�R
April 26, 2010 10:55 AM Page 1
10-523
Crrant Agreement Page i
Minnesota Department of Public Safety ("State") Grant Program:
Homeland Security and Emergency Mana�ement 2009 State Homeland Security Progam (SHSP)
Division
444 Cedar Street, Suite 223 Grant Agreement No.: 2010-SHSP-00569
St Paul, Minnesota 55101
Grantee: Grant Agreement Term:
City of St Paul Effecfive Date: 9/I/2009
15 W KelloggBoulevard Expiration Date: 3/31(2012
City Ha11 Annex
St Paul, Minnesota 55102
Grantee's Authorized Representarive: Grant Agreement Amount:
Richard Larkin, Original Agreement $ 135,000.00
367 Grove St. Matching Requirement $ .00
Fifth F1oorSt Paul, Minnesota 55101
Phone: (651) 266-SA90
Email: rick.lazkin ci.s aul.mn.us
State's Authorized Representative: Federal Funding. CFDA 97.067
Michael Earp, Grants Specialist State Funding:
Homeland Security and Emergency Management Special Conditions: None
Division
444 Cedar Street, Suite 223
St Paul, Minnesota 55101
Phone:{651)201-7447
Email: michael.e state.mn.us
Under Minn. Stat. § 299A.01, Subd 2(4) the State is empowered to enter into this grant agreement.
Term: Effecqve date is the date shown above or the date the State obtains all required signatures under Minn.
Stat. § 16C.05, subd. 2, whichever is later. Once this grant agreement is fully executed, the Grantee may claun
reimbursement for expenditures incurred pursuant to the Payment clause of this grant agreement.
Reimbursements will only be made for those expenditures made according to the terms of this grant agreement.
Expiration date is the date shown ahove or until all obligadons have been satisfactorily fulfilled, whichever occurs
first.
The Grantee, who is not a state employee will:
Perform and accomplish such purposes and activities as specified herein and in the Grantee's approved 2009 State
Homeland Security Program (SHSP) Application ("Application") which is incorQorated by reference into this
gzant agreement and on file with the State at 444 Cedar Street, Suite 223, St Paul, Minnesota 55101. The Grantee
shall also comply with all requirements referenced in the 2009 State Homeland Security Program (SHSP)
Guidelines and Application which includes the Terms and Conditions and Grant Program Guidelines
(www.wego.dpsstate.mn.us), which aze incorporated by reference into this gant ageement.
Budget Revzsions: The breakdown of costs of the Grantee's Budget is contained in E�ibit A, which is attached
and incorporated into this grant agreement. As stated in the Czrantee's Application and Grant Prograzn Guidelines,
the Grantee wil] submit a written change request for any substihrtion of budget items or any deviation and in
accordance wittt the Grant Program Guidelines. Requests must be approved prior to any expenditure by the
Grantee.
Matching Requirements: (If applicable.) As stated in the Grantee's Application, the Grantee certifies that the
matching requirement will be met by the Grantee.
DPS Grant Agreement non-state (09/OS)
10-523
Grant Ageement
Page 2
Payment: As stated in the Grantee's Application and Grant Program Guidance, the StaTe will promptly pay the
Grantee after the Grantee presents an invoice for the services actually performed and the State s Authorized
Representafive accepts the invoiced services and in accordance with the Grant Program Guidelines. Payment will
not be made if the Grantee has not satisfied reporting requirements.
Certzfzcation Regarding Lobbying: (If applicable.) Grantees receiving federal funds over $100,000.00 must
complete and return the Cert�cation Regarding Lobbying form provided by the State to the G'rantee.
-1. ENCUD�RANCEVERIFICATION 3. STATEAGENCY
Indrvidual re#ifies JhatfuJds lurve been encumbered ¢s
requrred by Minx Stat. §§ I6A.I5 and I6C.05. By:
(with delegated authority)
Signed: Title:
Date:
Date:
Grant Agreement No. 2010-SHSP-0OSb9 ! 2000-14345
2. GRANTEE
The CranJee cert�es that the appropnate persors(s)
have executed the grant agreemen! on beha f oflhe Grarttee
as required by app7icable anc�les, bylmvs, resolutions, o� ordinances.
By:
Titte: Director of Emergency Manage
Date:
�
Title: ri �v Attorne�
Date: °
By:
Title: Director of Financial Serv
Date:
By:
Title: Mayor
Date:
Distribution: DPS/FAS �
Gruitee
State's Authorized Represevtative
`'-�i�
TiY.le: Human Rights
Date:
DPS Grant Agreement non-state (09/08)
1-0-523
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10-523
CERT4ZCATION REGARDING LOBBYING
For State of Minnesota Contracts and Grants over $100,000
The undersigned certifies, to the best of his or her knowledge and belief that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the
undersi�ed, to any person for influencing or attempting to influence an officer or employee of any
agency, a member of Congess, an officer or employee of Congress, or an employee of a Member of
Congress in connection with the awazding of any Federal contract, the making of any Federal grant, the
making of any Federa! loan, the entering into of any cooperative agreement, and the eactension,
continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative
agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an o£ficer or employee of any agency, A Member of
Congess, an officer or employee of Congress, ot an employee of a Member of Congress in connection
with this Fedezal contract, grant, loan, or cooperative agreement, the undersigned shall complete and
submit Standard Form-LLL, "Disclosure of Lobbying Activities", in accordance with its instructions.
(3) The undersigned sha11 require that the language of this certification 6e included in the awazd
documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants,
loans and cooperative agreements) and that a11 subrecipients shall certify and disclose accordingly.
This certification is a material representafion of fact upon which reliance was placed when ffiis transaction
was made or entered into. Submission of this certification is a prerequisite for making or entering into
this transaction imposed by Section 1352, TiUe 31 U.S.Code. Any person who fails to file the required
certificafion shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for
each such failure.
Organization
Name and Title of Official Signing for Organization
Signature of Official
Date
07/07
io-sz3
City of Saint Paul
Memorandum
To: Margazet Kelly
From: John McCarthy, Budget Analyst
Subject: GS# 3108179 — State of MN Homeland Security Grant
Date: May 5, 2010
Attached is resolution from Emergency Management requesting authority to accept the
2009 State of Minnesota Aomeland Security Grant in the amount of $70,000. If
approved the resolution would both accept the grant and establish the spending and
financing plan for the grant revenue. Emergency Management plans to spend the grant
on equipment and training for St. Paul's hazardous materials team. OK to sign.