10-499Council File # 10-499
Green Sheet # 30110956
RESOLUTION
CITY OF SAWT P�UL, MINNESOTA �
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Presented
WHEREAS, the International Institute of Municipal Clerks (IIMC) is a professional nonprofit association of municipal city
clerks and officials from cities tluoughout the United States, Canada and around the world; and
WIIEREAS, City Clerk Shari Moore is a Region Director on the Board of D'uectors of IIMC, represenring the states of
Minnesota, Iowa and Wisconsin; and
WHEREAS, IIMC has requested boazd members to be present ahead of the IIMC annual conference in Reno Nevada for board
meetings;
WAEREAS, IIMC reimburses for one hotel night and meals when boazd members are Lequested to arrive eazliex ox stay later
than the normal IIMC conference period;
WHEREAS, fhe Minnesota Municipal Clezks and Finance Officers Association (MCFOA) budgets annually to financially heip
support the Minnesota Region D'uector on the IIMC Board; and
THEREFORE, BE IT RESOLVED, that the City of Saint Paul accepts the gifts from IIMC of one hotel room night plus meals
as provided for the Board of Directors; and
THEREFORE, BE IT AT,SO RESOLVED, that the City of Saiut Paul accepts the gift of reimbursement of three hotel nights
from MCFOA on behalf of Shari Moore to pay for some of the city's expenses when she attends the IIMC conference.
Yeas Navs Absent Requested by Department o£ �/'
C�� C�'r�'{'� 11�! �{:(ia���
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BY ' ��L�t� ��
Approved by the Office oi�Financial Services
By:
Approved by City Attomey
By:
Approved by Mayor for Submission to Council
Adoprion Cer[ified by CouncIl Secretary By:
BY �//rl���n,f [�<i��
Agpro ed a r: ate �Z� 7�alo
By:
AdoptedbyCouncil: Date ��/C/����1)
10-4 Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet
CK — City Clerk
Contact Person & Phone:
Shari Moore
6-8686
Must Be on Council Agenda by (Date):
19-MAY-10
Doc. Type: RESOLUTION
12MAY2010 � Green Sheet NO: 3110956
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E-DOCUment Requiretl: Y
Document Contact:
Contact Phone:
Total # of Signature Pages _(Clip Ali Locations for Signature)
Action Requested:
Accepting the gifts from IIMC and MCFOA on behalf of the City Clerk for conference expenses.
Recommendations: Approve (A) or Reject (R):
Planning Commission
CIB Committee
Civil Service Commission
Personal Service Contrects Must Answer the Following Questions:
1. Has this persoNfirm ever worked under a contract for this department?
Yes No
2. Has this person/firm ever been a city employee?
Yes No
3. Does this person/firm possess a skill not normally possessed by any
current city employee?
Yes No
Explain all yes answers on separete sheet and attach to green sheet.
Initiating Problem, Issues, Opportunity (Who, What, When, Where, Why):
IIMC will pay for one night hotel stay valued at $99 plus tases and fees, and meals. MCFOA will reimburse the city for three hotel
night stays, valued at $94 plus taxes and fees for each ni�t.
Advantages If Approvetl:
City Clerk will be able to attend the conference with less financial cost to the City.
Disativantages If Approved:
None
Disadvantages If Not Approved:
The City will ¢ot receive the same benefit as other cities who have their city clerks on the IIMC's boazd of d'uectors.
Total Amount of
Trensaction:
Funding Source:
Financial Information:
(Explain)
CosURevenue Budgeted:
Aetivity Number.
May 12, 2010 9:34 AM page 1