D002094C I T Y O F S A I N T P A U L
OFFICE OF THE MAYOR
�Jooao9�
a ADNIINISTRATIVE ORDER:
•-CityClerk(Original) BUDGET REVISION No: �iaso2
- Finance Dept's Accounting Division Date: 1?�12/DO
- Requesting Dept
•
ADMINISTRATIVE ORDER, Consistent with the authority granied in Section 10.07.3 of the Ciry Charter and based on the request
of ihe staff of ihe Budget Section to amend ihe 2001 budget of the General Fund, the Mayor is reporting a reduction in revenue
and appropriations for City Council review, thereby authorizing the Director of the Department of Financial Services to amend
said budget in the following manner:
DEPARTMENT & DIVISION: CURFiENT APPROVED AMENDED
FUND AND ACTIVITY: gU�SFI CHANGES BUDGET
Revenue:
Department Share
Department Share
Appropriations:
City Attomey
City Council
Citizen Service Office
Citizen Service Office
Citizen Service Office
Fire Services
Fire Services
Financial Services
Human Resources
Mayor's Office
Parks
Police
Police
TMS - Admin
TMS - IS
TMS - IS
TMS - IS
TMS - IS
TMS - IS
TMS - IS
TMS - Real Estate
TMS - Real Estate
TMS - Risk
001-00000-9830 Use offund balance
001-01119-7499 Transferin-Intrafund
007-00200-0857
001-00001-0857
001-OQ250-0245
001-00256-0856
001-00256-0857
007-05002-0284
001-05002-OS56
001-00110-0814
001-00165-0857
001-00100-0114
007-03140-0293
001-04310-0857
007-04302-0279
001-01007-0857
001-01115-0280
001-01115-0299
001-01175-0351
001-01115-0309
001-01115-0371
001-01115-0857
001-01300-0299
001-01300-OS57
001-01370-0857
5,814,931.00
70,000.00
8,586.00
30,193.59
152,39622
2,000.00
2,500.00
9,000.00
3,000.00
5,000.00
19,824.00
573,745.00
253,959.00
32,820.00
64,740.00
2,000.00
57,076.00
24,285.U�
9,072.00
6,415.00
17,824.00
79,000.00
2,500.00
3,595.00
5,950.00
(126,312.62)
(70,000.00)
(t96,312.62)
(7,44520)
(3,730.17)
(3,59020)
(670.14)
(2,500.00)
�s,000.00)
(1,289.54)
(1,435.80)
(6,496.04)
(S,S09.14)
(40,20622)
(28,711.7�
(10,444.35)
(875.52)
(9,000.00)
(22,785.U0)
(3,400.00)
(1,981.61)
(3,200.00)
(24,000.00)
(1,405.00)
(3,595.00)
(4,741.92)
(196,3�2.62)
5,688,618.38
0.00
CF 96-828 authorized the impiementation of the PC Replacement Program. One element of that resolution directed that
department budgets contribute some portion of the cost for each machine. By making the budget reductions above, the
approprtate General Fund department budgets will, in effect, be charged with that contribution.
1,140.80
26,463.42
148,806.02
1,329.86
0.00
o.00
1,710.46
6,564.20
13,327.96
567,935.56
213,752.78
4,10823
54,295.65
1,124.48
42,076.00
1,500.00
5,672.00
4,433.39
14,624.00
55,000.00
1,095.00
0.00
1,208.08
This transaction is a part of the billing for the 2001 PC Replacement Program. These entries assess a portion of the
department s e of the cost of replacing ihe PC's originally leased in 1998, wit w l d in 2 7.
� � CJL�s ��-f��o; �,��',�, ���`!
p Date Approved by: Mayor D�
- �� ,�,� / j� 2 �7/�
Requested by. Department Director Date (6:45HARED�BU�GETIOEPTS\TMSU2TA0 PCOI.WK�
�Jbo�9�
Fm���� s��s o�� ivivoi GREEN T No. 1135U2
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TOTAL # OR SIGNATURE PAGES: 1 (CLIP ALL LOCATIONS FQR SIGNATURE)
ACIION ftEQU[SIED
� Amend the 2001 budget - Approval and City Council review of the attached administrative order impiementing the departmenf
Ceneral Fund budget changes under the PC Replacement Program, as directed by CF 96-828. This is the last
transaction for the 200t PC Replacement program with charges aga'snst the 20U1 budget.
aECOem.m�nnnmus n�o.<cn�ae.y�tn� PERSONAL SERVICE CONfRACTS MUST ANSWF.R THE FOLLOWING Qi1FSPIONS:
_Pf.ANNPIG COFAffS$ION 1. Has tltis peaon/fum ever wwked mder a conaact for tltis depattmenC?
- _cmcoe,unr� YES NO
_avasFxvu�cota.nssotv 2.13as rLis pa�on/fim everbeen a city empIDyee?
_ q�rq� YE$ NO
- 3, Dces Uils puson/fum possess a skill not nolmally possessed by auy cwrent city employee?
YE$ NO
4. Is chis pecson! £um a tacgeted vendoc?
YES NO
(Ekplain alI yes answeis on separace sheet and attach to g�een sheet)
QiIRATINGPROBI.EM,ISSUE,OPPORTUM]Y(Wbo. WhaL WMqNhuS WhY1.
CF 96-898 set the policy on the workings of the City's PC ReplacemenC Program. One poriion of that policy directed that deputment budgets
absoxb a portion of the costs assxiated with leasing the PCs. By making the depar�ent spending budget reductions in the attached administrative
order, the appropria[e General Fund department budgets will, in effect, be chazged with their contribution. The green sheet for CF 96-828
acl�owledged that the recommended policy, if appmved, would trigger other deparhnent transfers. The at[ached transfer is for only the General
Fund's owner budgets shaze. Some costs were also assessed to special fimds budgets by way of the intexdepartmental invoice billing piocess.
ADVAMCAGES II+APPRO'/ED' .
The policy enacted by CF 96-828, relating to department charges far PCs, will be carried out.
The accounting pracfices recommended by the Director of Financial Services will be followed. 17us action is identical to that processed in 1996
1997,1998, 1999, and Z000.
nisnovavrwces � azenovEO.
None.
ncsnnv,vvcwcesoenm�neenaven
The policy enacted by CF 96-828, relating to department chazges foz PCs, will not be carried out.
TOSALAMOUMI'OFTRANSAC[ION f�196.312.621 COSI'IREVENIJEBUDCEfm(CQtCLEON� YFS NO
.
� emvomcsouece General Fund ncrrvrrrrv`mmm_ VarinncgPnP*al fimd acrivitiee ,
ANCw, QJFOrzMA1]ON' (EARLA�7
The depazUnen[ share for PC costs for special funds will also be reflected in some administrative transfers and many of those transfers have already
been presented for City Council informational review.
FinanclalServlcea OKce (G�SHARE��BUDGEMEPTS�TMS113W0_PC%.WK6)