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10-394Council File # 1C!—'39q- GreenSheet# q��4S57 RESOLUTION Presented CITYAF PAUL, MINNESOTA E� � 1 Whereas, the American's with Disabilities Act (ADA) of 1990 elevated the civil rights protection of 2 people with disabilities to the same level as those protections in place based on race, color, 3 religion and national origin provided through the Civii Rights Act of 1964; and 4 5 Whereas, the ADA was signed into law on July 26, 1990 [28 CFR 35.150]; and 6 7 Whereas, the ADA required pubiic entities with more than 50 employees to develop a transition 8 plan by July 26, 1992; and 9 10 Whereas, this transition plan must identify ali structural modifications that are necessary for 11 buildings and facilities to ensure that programs, services and activities are accessible to people 12 with different abilities; and 13 14 Whereas, this transition plan must identify the steps to complete the modifications, the estimated 15 date of completion and the cost associated with each modification; and 16 17 Whereas, the Saint Paul Public Works Department did not meet the July, 1992 deadline, but has 18 prepared the attached transition p�an for review and implementation; and 19 20 V�/hereas, the Mayor's Advisory Committee for Peop4e with Disabilities has reviewed the 21 transition plan and has accepted it in its entirety; and 22 23 Whereas, the Business Review Council has reviewed the transition plan and wili be making their 24 comments by April, 21, 2010; and 25 26 Therefore, be it resolved, that the City Council of Saint Paul adopts the Public Works ADA 27 Transition Plan and directs Pubiic Works to follow the steps elaborated toward the goal of making 28 Public Works' buildings and infrastructure accessible to all people. Bostrom Cazter Adopted by Council: Date Yeas I Navs I Absent ✓ � ✓ AdopUOn Certified by Coun �I Secretary By: Approv ayo Date _` 9i� "Lo P By: Requested by Dep ient of blic Works: By ) / � ' -� /I Public Works Director Approved}y t ce o ina ial Se ice � / By: Approved b,y City Attorne : BY ! /) �Ja_ � ILf���_ Approved y ayo r Sub �s ion t ncil: � By: to-3q4 � Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Gresn Sheet � P W _ Pubiic Works ,' Contact Person & Phone: ! Bruce Beese,266-6096 j Must Be on Councii Agenda by (Dafe): � 21-APR-10 Doc. Type: RESOLUTION E-DOCUment Required: Y Document Contact: �NCe Beese 2sMAa2a,o ; Green Sheet NO: 3104557 � Assign Number For Routing Order � ContactPhone: 266-6096 I I Total # of Signature Pages _(Clip All Locations for Signature) Approve Public Works Americans with Disabilities Act (ADA) Transirion Plan. Recommendations: Approve (A) or Reject (R): Planning Commission CIB Committee Civil Service Commissian Personal Service Contrects Must Answer the Following Questions: 'I. Has this personlfirm ever worked under a contract for this department? Yes No 2. Has this person/firm ever been a city employee? Yes No 3. Does this person/flrm possess a skill not normally possessed by any current city employee? Yes No Ezplain all yes answers on separate sheet and attach to green sheet. Initiating Problem, Issues, Opportunity (Who, What, When, Where, Why): Public enfities with more than 50 employees were required to have an ADA Transition Plan in place by July 26, 1992. Public Works did not complete a transiflon plan by this date, but is taking this important action now. The Mayor's Advisroy Committee for People with Disabilities has approved the plan. The Business Review Council has reviewed the plan and is expected to make their comments by Apri121, 2010. AdvanWges If Approvetl: The City of Saint Paul Department of Public Works will be in compliance with federal law. Disadvantages If Approved: None. Disadvanfages if Not Rpproved: Saint Paul risks noncompliance with federal law and the associated legal remedies that may be available to grievants and the Federal Govemment. TotalAmountof $15,100.00 Transaction: Funding Source: 2010 CoStS Cost/Revenue Budgeted: Y Activity Number: V8f70U5 Financial information: Costs aze ongoing for the yeazs indicated. (Explain� I.� � � �,����" April 2, 2010 1:29 PM Page 1 to-3q4 MAYOR'S ADVISORY COMMITTEE FOR PEOPLE WITH DISABII.IITES Scott Coleman, Chair CITY OF SAINT PAUL ChristopherB. Coleman, Mayor 240 City Hall Telephane. (651J 266-8966 I.iWestKelloggBaulevard Facsimile: (651)266-8962 SaintPaul, MN .i.i102-1681 lDD� (6.51) 266-8977 February 24, 2010 Bruce Beese, Director of Public Works 1500 City Hall Annex 25 West Fourth Street Saint Paul, MN 55102 Re: MACPD Feedback to Public Works' Transition Plan Dear Mr. Beese, The Mayor's Advisory Committee for People with Disabilities (MACPD) would like to thank you for sharing your transition plan with us. We appreciate the hard work and thoroughness invested by the Deoarhnent of Public Works to develop it. Over the past month, the MACPD has reviewed and discussed the Transition Plan. Based on what we have read, we have no revisions to suggest at this time. Again, the MACPD appreciates you and department staff taking the time to meet with us and seeking our input. Please contact us through Alyssa Wetzel-Moore at 651-266-8965 or Alyssa.Wetzel-Moore@ci.stpaul.mn.us if you have questions or would like to discuss this further. Sincerely, �d L�- c�� w Scott Coleman, Chair T `��,�.� James Thayer, Vice Chair A.. Affl......t:..o Mti�...Rm�atllnnnrTmifirFmnlnvee 10-394 City-of Saint Paul Department of Public Works Americans with Disabilities Act Transition Plan Re�ised March 31, 2010 o nsive 5��, ��yQ `���e e . � � � � SAINT PAUL Q � PUBLIC WORKS � � . E'�`e Page 1 of 18 The Most Livable City in America 16-394 City of Saint Paul Department of Public Works American's with Disabilities Act (ADA) Transition Plan Revised March 10, 2010 Tableof Contents ....................................................................... Introduction.................................................................................................. SelfEvaluation ............................................................................................. CostInformation .......................................................................................... ... acilrties ....................................................................................................... CityHall Annex ................................................................................ Street Maintenance Office Building and Shop ................................. Public Works Equipment .................................................................. Traffic Operations Office Building and Shop ................................... Sewer Utility Maintenance Office Building and Shop ..................... PublicInfrastructure ...................................................................................... PedestrianCurb Ramps ..................................................................... Equal Access to Public Rights-of-Way ............................................. Accessible Pedestrian Traffic Signals ............................................... Vertical Connections (Stairways) ..................................................... Grievance Procedure ..................................... Grievance Form ............................................ ...........................2 ...........................3 ...........................3 ...........................3 ...........................4 .........................4 .........................5 .........................6 ...........................7 ...........................8 ...........................9 ...........................9 .........................10 .........................11 .........................14 .........................15 .........................17 Page 2 of 18 10-394 Introduction The American's with Disabilities Act (ADA) of 1990 was signed into law on July 26, 1990. The ADA elevated the civil rights protection of people with disabilities to the same level as those protections in place based on race, color, sex, religion and national origin provided throu�h the Civi1 Rights Act of 1964. The ADA required public entities with more than 50 employees to develop a h plan by Ju1y 26, 1992. The Public Works Department did not meet this plan deadline, but is fulfilling this important obligation now. The Transition Plan must identify all structural modifications that are necessary for buildings and facilities to ensure that programs, services and activities aze accessible to people with different abilities. This Transition Plan will idenfify the steps that we must take te complete the modifications and the estimated date the modifications will be complete. Public Works has jurisdiction over streets and walkways in the City, and therefore must include in this Transition Plan our schedule for accessibility standards related to infrastructure. This plan addresses pedestrian curb ramps, appropriate access to right-of-way, accessible pedestrian traffic signals and vertical connections throughout the City. Self Evaluation During the summer of 2009 all divisions of the Department of Public Works performed a self assessment of their facilities in accordance with most recent guidance on ADA compliance. The Public Works Department used a workbook created by the Minnesota State Council on Disability. Copies of our self assessments are available upon written request. Cost Information It is important to note thaY all costs listed in this document are in 2009 dollazs. As revisions are made to this transition plan, every effort will be made to update cost information as well. Page 3 of 18 10-394 Facilities City Hall Annex 25 West 4�' Street Saint Paul, Minnesota 55102 The City Hall Annex provides downtown office space for several departments of City government. The Public Works Department has offlces on the 7�' through 10` and 15 floors of the building. The City Hall Annex is technically owned by the Real Estate Group of the Office of Financial Services, but since we use five floors of this building for our administrative offices, we are including it in this transition plan. Necessary Structural Applicable Action to Projected Projected Chan es ADAAG Standard be taken Comoletion Cost Handrail Skyway Stairs to City Hall Rooms 701 & 704 signs on hinge side 7�' Floor Counter 8�' Floor Office (Pagel's Office) 8�' Floor Counter 9`� Floor Conference room East Stairway West Stairway Renovate 9`" Floor Restrooms 10�' Ploor Counter Handrail 4.8.5 changes 4.30.6 Move room signs 7.2.2 No 36" section 430.6 7.2.2 4.3Q.6 4.8.5 4.8.5 4.13-4.19 7.2.2 No room # or sign No 36" section 12/31/2010 6/30/2010 12/31/2010 6/30/2010 12/31/2010 $500 $50 $2,500 $50 $2,500 Na room # or sign Handrail changes Handrail changes Complete renovation No 36" section 6130l2010 12/31/2015 12/31/2015 12/31/2015 12/31/2010 $50 $10,000 $]0,000 $100,000 $2,500 Page 4 of 18 10-394 Street Maintenance Office Building and Shop 873 North Dale Street Saint Paul, Minnesota 55103 The Street Maintenance building provides o� ce space for the division as weli as a staging and shop azea for operations. Necessary Structural Applicable Action to Chanees ADAAG Standard be taken Pazkin� Lot 4.63 Van Accessible Space Needed Parkin� Lot 4.6.6 Disability Trans- fer zone Needed Front Counter 7.22 No 36" section Building Alarms 4283 Visual lacking ADA compliant Renovation • Men's Room Stalls • Men's Room • Shower Stalls • Shower Sta11s • Break Room Drinking Fountain 422.1 4.223 421.3 4.21.4 42.4 4.153-5 Includes items below Need 1-5' Severalclearance & misc issues No seat No gab bazs Clearances Clearances Projected Como]etion 5/31/2010 5/31/2010 12/31/2010 12/31/2011 12/31/2020 12/3ll201 I Projected Cost $500 $300 $2,500 $5,000 $2,000,000 51,500 Page 5 of 18 10-394 Public Works Equipment 891 North Dale Street Saint Pau1, Minnesota 55103 Public Works Equipment operates a main maintenance building and a service station/caz wash building. The main maintenance building provides office space for the division as well as a maintenance bays for heavy equipment maintenance and welding. Necessary Structural Chanees Parking Lot Pazking Lot Room signs Door hardware Stairways 2" floor toilet stalls Applicable Acrion fo ADAAG Standazd be taken 4.6.3 Van Accessible Space Needed 4.6.6 Disability Trans- fer zone Needed 430.6 Not 60" latch side 4.139 Lever door handles +/- 50 4.8.5 Handrail Changes 4.22.1 Unisex accessible Projected Complerion 5/31/2010 5/3ll2010 6/30/2010 12/31/2011 12/31/2014 12/31/2014 Proj ected Cost $500 $300 $50 $10,000 $15,000 $10,000 Page 6 of 18 10-394 Traffic Operations O�ce Building and Shop 899 North Dale Street Saint Paul, Minnesota SS l 03 The Traffic Operations building provides office space for the division as well as a sta�ing and shop area for operations. Necessary Structural Applicable Action to Chanees ADAAG Standard be taken Pazkin� Lot 4.63 Van Accessible Space Needed Drinking Fountain 4.152 Spout not 36" Drinking Fountain 4153 Water Flow Drinking Fountain 4.15.5 Knee space Projected Com letion OS/31 /2010 12/31/2010 see above see above Projected Cost $500 $1,500 � see above see above Page 7 of 18 10-394 Sewer Utility Maintenance Office Building and Shop 419 Burgess Street Saint Paul, Minnesota 55103 The Sewer Utility Maintenance building provides office space for the division as well as a staging and shop azea for operations. Necessary Suvctural Applicable Action to Chanses ADAAG Standard be taken Pazking Lot 4.6.3 One Add'I Handi- capped space needed Parking Lot 4.6.6 Disability Transfer Zone Needed Room signs 4.30.6 Not at 60" Front Counter 7.2.2 No 36" section Projected Comolerion 5/31/2010 5/31 /2010 5/31/2010 12/31/2010 Projected Cost $500 $300 $100 $2,500 Page 8 of 18 10-394 Public Infrastructure Saint Paul Public Works sees equal access for all very seriously, regardless of the physical abilities of the person visiting our facilities or traveling within or through the City by way of our transportation systems. Saint Paul Public Works has been very proactive implementing accessibility features. We began installing corner quadrant pedeshian ramps in the early 1970s, and are continuing that spirit today by updating our pedestrian infraslructure as we reconstruct our streets and sidewalks or perform major maintenance through mill and overlay projects. At this time we have five known corner quadrants out of approximately 30,000 that do not t�ave pedestrian ramps. Most of our ramps are exposed aggregate ramps lacking the current recommended (but not adopted as standard) truncated dome technology. It will be our practice and policy to inspect the pedestrian ramps involved in each mill and overlay project. If the curb ramp is not damaged and meets the specifications in place at the time of original construction, the ramp will remain. Curb ramps that aze in poor condition or non- compliant with specifications at the fime of installation will be replaced. Some of our pedestrian ramps are on Minnesota Department of Transportation State Aid routes or Trunk Highways. Other ramps are found on Ramsey County roadways. Saint Paul Public Warks will coordinate with those agencies as appropriate as part of their reconstruction and transi�ion plans. Pedestrian Curb Ramps Necessary Structural Applicable Action to Chanees PROWDG Standazd be taken One arterial Pedestrian Ramp Four residential Pedeshian Ramps Arterial Pedestrian Ramps Residential Pedestrian Ramps 3.4 3.4 3.4 3.4 Ramp and Truncated Dome Ramps and Truncated Domes Need Truncated Domes Need TruncaYed Domes Projected Completion 12/31/2013 12l31l2011 12/31/2020 12/31/2050 Projected Cost $1,000 $4,000 $7,SOQ000 $22,500,000 Page 9 of 18 10-394 Equal Access to Public Rights-of-Way Saint Paul Public Works is tasked with ensuriug safe and accessible travel for a11 citizens and visitors, regardless of differences in mode method or ability. As such it is particulazly important that we adequately review, advise and pernut uses that may partially obstruct the public way. Sidewalk cafes, advertising and other obsiructions must be placed and managed in a way that enable all system users free access to the right-of-way. � Property owners or right-of-way users are required to maintain an accessible pedestrian path past their property of four (4) feet (48 inches). Property ow°ners or right-of-way users that do not provide this minimum path aze inappropriately restricting accessible routes and therefore will risk revocation of City approval for their specific use of the public right-of-way. After snow events, it is the responsibility of property owners that have adjoining sidewalk right- of-way to clear those sidewalks within 24 hours and to provide a four (4) foot (48 inch) minimum accessible path throughout and at comer quadrants. It is also important for safe public transportation use that the Metropolitan Council and bus stop/bus shelter franchisees clear snow from bus stops and shelters. It is the responsibility of contractors and utilities working in the public right-of-way to maintain accessible pathways in conshuction projects and permitted projects. See section 6D of http://www.dotstate mn us/trafficen�/otepubl/mutcd/mnmutcd2009/mn%20mutcd-6%20(a- e)%202009.odf and http://www.workzonesafetv.ora/trainin�/record/9856 Page 10 of 18 10-394 Accessible Pedestrian Tr�c Signals The City of St. Paul Public Works Traff c and Lighting Division operates and maintains 385 TrafFic Si�als within City of St. Paul. Each signalized intersection typically has 4 pedestrian crossings. These signals are located on roadways under jutisdiction of Minnesota Depamnent of Transportation (MnDOT), Ramsey County and the City of St. Paul. Of all the approach legs at the signals, approximately 12% are MnDOT Trunk Highways, 28% are Ramsey County State Aid Highways (CS.AH), 44% are City of St. Paul Municipal State Aid (MSA) Routes and the remaiiiing 16% are City of St Paul local streets. The Trunk Highways and County State Aid Streets aze typically higher volume arterial streets and the St. Paui MSA and local streets aze lower volume collector type streets. Under maintenance agreements with Mn.DOT and Ramsey County, the City of St. Paul operates and maintains the traffic signals for the governmental unit which has jurisdiction of the roadway. Accessible Pedestrian Signals (APS) are intended to assist blind, visually impaired, and other disabled persons of all ages to cross at designated streets and intersections. The Traffic and Lighfing Division is in the process of evaluating the pedestrian crossings at the 385 signalized intersections for APS using the NCHRP 3-62 Guidelines for Accessible Pedestrian Signals "APS Prioritization Tool". Once the citywide self evaluation is completed, the Division will complete a detailed transition plan for implementation of APS, pedestrian countdown timers, conections to accessibility barriers at signal push buttons, and conections to accessibility barriers at pedestrian ramps. The plan will include a priority plan and proposed financing. The plan will also account for the MnDOT and Ramsey County ADA transition plans and planned traffic signal constructionlreconstruction projects. The detailed City APS Transition Plan is expected to be completed by 7/1/2010. We currently have 16 signalized intersections where all or some of the pedesh-ian crossings include APS. We also evaluate and include APS where warranted as part of a Traffic Signal installation or reconstruction project. Until detailed transition plan is completed, if a request for APS is received, City Staff will investigate each request for the installation of an Accessible Pedestrian Signals (APS) based on evaluating the intersection using the NCIIRP 3-62 Guidelines for Accessible Pedestrian Signals "APS Prioritization Tool", and shall also have the intersection reviewed by an Orientation and Mobility (O&M) Professional to make a determination regarding the installaYion. A sutnmary of the evaluation criteria is listed below: Critical Intersection and Traffic Conditions include such factors as: • Intersection Configuration: Pedestrians who are blind or visually impaired use the sound of traffic moving beside them as an alignment cue and as a cue for determining when the traffic signal changes. • Signalization: The sequence of phases at a signalized intersection and other features of the signal operation, such as interval lengths and actuation-only phases, affects the ability of a blind pedestrian to determine when it is appropriate to cross. • Transit Facilifies: The availability of transit facilities within close proximity to an intersection will increase the likelihood of blind pedeshians, as well as sighted pedestrians, crossing at that intersection. • Distance to Facility Providing Services to Persons who aze Blind or Visually Impaired: The closer a facility for persons who are visually impaired is to an intersection, the more likely it is that pedestrians who are blind or visually will need to cross at that intersection. Page 11 of 18 Distance to Major Pedestrian Attractions: Major pedestrian attractions include, but arg0-394 not limited to major shopping azeas, major cultural venues, educational campuses, recreational areas and medical facilities. The closer proximity to a"major attraction", the more likely it is that pedestrians who aze blind or visually will need to cross at that interseciion. Other Critical Factors include: • Crosswalk Width: Crosswalk width is defined as the curb-to-curb measwement taken at the midpoint of the crosswalk. • Speed Limit: The higher the speed limit of the street being crossed, the lower the probability of avoiding an incident should a visually impaired pedestrian mistakenly step into the street. • Approach/Crosswalk Geometrics: Factors such as the curb radii; the skew of a crosswalk in relafion to the street being crossed; apex (diagonal) curb ramps; channelized (pork chop) right-turn lane islands, islands, or medians are a few factors that can negatively effect the ability of a blind person to safely cross a street. • Pedestrian Signal Control: The ability of a pedestrian who is visually impaired to safely cross at a crosswalk can be impacted by the WALK interval timing and other pedestrian signal control features. • Vehicle Signal Control: The types of signal phases available to vehicle traffic can greatly impact upon the ability of the pedestrian who is visually impaired to understand ttie audible cues from the traffic surges of various movements and make correct decisions about when it is appropriate to cross the street. • Off-Peak Traffic Presence: Traffic volume may impede or assist visually impaired pedestrians. Traffic flow that is very light or erratic (which most often occurs in off-peak periods) makes it difficult to use traffic sound to recognize signal changes. • Distance to Alternative Accessible Crossing (with APS): If there is another signalized crosswalk with APS in close proximity to the intersection being rated, the intersection should receive a lower score than a similaz intersection where there is no nearby crossing alternative. • Pedestrian Pushbutton Location (either corner). • Requests for Accessible Pedestrian Signals: Requests for an APS may come from a pedestrian who is visually impaired or from an Orientation asid Mobility professional. These requests are usually very specific — the individual needs to travel from their home to their workplace and needs to cross this street using this crosswalk. Such requests should increase the priority for APS. Process: Requests for installation will be evaluated using the NCHRP 3-62 Guidelines for Accessible Pedestrian Signals "APS Prioritization Tool". The intersection will be evaluated by an O&M Professional. An APS will be installed if the ranking of the requested locations meets or exceeds the average rankings of the existing, in-place, Accessible Pedestrian Signals; and with the recommendation of the O&M Professional; and if City, Ramsey County, and Minnesota Deparhnent of Transportations resources are available. Page 12 of 18 Necessary Structural Applicable Action to Chanees PROWDG Standard be taken Si�alized Intersections Si,�alized Intersections 3.5 Review Applicability 3.5 Install as Appropriate Projected Comnlerion 5/31/2010 m 10-394 Projected Cost �25,000 �50,000 Per intersection Page 13 of 18 10-394 City of Saint Paul DepartmentofPublic Works Vertical Connections (Stairways) Stairways in Saint Paul provide valuable connections between assets at differing heights. Whether they are placed on bluffs, between brid�es or in pazks, they aze an unportant connection to our geography and our history. Our intention is to maintain the integrity of historic structures whenever possible, opting to rehabilitate stairway structures if at a11 possible. If the existing asset in place has deteriorated to such a degree that rehabilitation is not a possibility, then the ADA becomes applicable during reconstruction planning. For those stairway structures that are not replaced but rehabilitated, Saint Paul Public Works will do a thorough investigation of the altemate accessible route, ensure the route's reasonableness and review all related ADA appropriate measures. Necessary Structural Applicable Action to Chan es PROWDG Standard be taken Pedestrian Stairway lfrehabbing review & ensure reasonable alt rouTe Pedestrian Stairway If reconstructing engage Mayor's Comm to create process Projected Com len tion As needed As needed Projected Cost $1,000 Per location Unlmown Page 14 of 18 CITY OF SAINT PAUL 10-394 GRIEVANCE PROCEDURE UNDER THE AMERICANS WITH DISABILITIES ACT This Grievance Procedure is established to meet the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"). It may be used by anyone who wishes to file a comp{aint alleging discrimination on the basis of disabifity in the provision of services, activities, programs, or activities by the City of Saint Paul ("The City"). The City's Personnel Policy governs employment-related complaints of disability discrimination. A grievant also has the option to file directly with the Department of Justice or other appropriate federal agency within 180 days from the date of the incident. An individual in need of access to services, programs, or activities should complete and submit a"Request for Access" form to: Alyssa Wetzel-Moore, ADA Coordinator Fax: (651) 266-8962 MaiL 240 City Hall 15 West Kellogg Blvd. Saint Paul, MN 55102 Alternatively, an individual may make an oral request by contacting the ADA Coordinator at (651) 266-8965. The Coordinator will put this request in writing to be signed by the requestor. In the event that this request for access to services, programs, or activities cannot be resolved, an individual may file a grievance orally or in writing. A written grievance should be filed on the ADA Grievance Form. If it is not filed on the Grievance Form, it should be in writing and contain all of the following information: • The name, address, and telephone number of the person filing the grievance. • The name, address, and telephone number of the person alleging the ADA violation, if other than the person filing the grievance. • A description of the alleged violation and the remedy sought. • Information on whether a complaint has been filed with the Department of Justice or other federal or state civil rights agency or court. • If a complaint has been filed, the name of the agency or court where the complaint was filed, the date the complaint was filed, and the name, address and telephone number of a contact person with the agency with which the complaint was filed. Page 15 of 18 An oral grievance can be filed by contacting the Goordinator at the address iis��94 above or at (651) 266-8965. The ADA Coordinator, using the ADA Grievance Form, will put the oral grievance in writing to be signed by grievant. Alternative means of filing complaints wiil be made available for persons with disabilities upon request. The complaint should be submitted by the grievant and/or her/his designee as soon as possible but no later than 60 calendar days after the alleged violation to the address listed above. The grievance will be either responded to or acknowledged within 20 working days of receipt. Within 60 calendar days of the receipt, the Coordinator wili conduct the investigation necessary to determine the validity of the alleged violation. If appropriate, the Coordinator will arrange to meet with the grievant to discu�s the matter and attempt to reach an informal resolution to the grievance. Any informal resolution of the grievance will be documented in the City's ADA Grievance File. If an informal resolution of the grievance is not reached, the Coordinator shall issue a written determination of the validity of the complaint and a description of the resolution no later than 90 days from the date of the Cify's receipt of the grievance. A copy will be forwarded to the grievant. The grievant may request reconsideration if he/she is dissatisfied with the written determinations. The request for reconsideration shall be in writing and filed with the City Legislative Hearing Office, 15 West Kellogg Blvd., Room 310, Saint Paul, MN 55102 within 30 days after the Coordinator's determination has been mailed to the grievant. The Legislative Hearing Officer shall review the request for reconsideration and make a finial determination within 90 days from the filing of the request. If the grievant is dissatisfied with City's handling of the grievance at any point, the grievant may file a,complaint directly with the U.S. Department of Justice or other appropriate state or federal agency. Use of the City's grievance procedure is not a prerequisite to the pursuit of other remedies. Because of the varying circumstances in any specific grievance, the City's resolution of a grievance does not create precedent that binds the City or upon which other complaining parties may rely. Any written complaints received by Coordinator or her designee, appeals to the Legislative Hearing Officer, and responses from these two offices will be retained by Saint Paul for at least three years. Please note: The City of Saint Paul employment policy and accommodation form is available at http:Uwww stpaul gov/index asrox�NID=3007 Page 16 of 18 10-394 City of Saint Paul Americans with Disabilities Act Grievance Form Complainant: Name City Telephone No. E-mail Name City Telephone No. E-mail City Department Involv< Description of Violation: Apt. No , State ZIP Code Other Phone Nature of the Complaint: Date(s) of Occurrence: Requested Action of City to Correct Alleged Violation: Apt. No. , State ZIP Code Other Phone Aggrieved Individual (if other than Complainant): � Please see next page for additional questions — Page 17 of 18 IO-394 Has the complaint been tiled with another bureau of the Department of Justice or any other Federal, State, or local civil rights agency or court? Yes No_ Contact Person: Address• City Phone No. State Zip Code Do you intend to file with another agency or court? ,, Yes No_ Contact Person: Address: City If yes: Date Filed: Agency or Court: If yes: Agency or Court: Phone State Additional Comments: Signature: Date: Zip Code Return to: Alyssa Wetzel-Moore, ADA Coordinator Department of Human Rights and Equal Economic Opportunity (HREEO) 240 City Hall 15 West Kellogg Blvd. St. Paul, MN 55102 Telephone: (651) 266-8965 Fax: (651) 266-8962 _ E-mail: ADACoordinator@ci.stpaul.mn.us Page 18 of 18 i���� CITY OF SAINT PAUL INTERDEPARTMENTALMEMORANDUM DATE: Apri17, 2010 TO: Whom it May Concern n ,' FROM: Robert L. Humphrey, Business Review Council Sta � , RE: Saint Paul Business Review Council support for CiTy of Saint Paul, Department of Public Works Americans with Disabilities Act Transition Plan as amended. Please not that at this morning's Full Business Review Council thete was a unanimously passed motion approving the Departrnent of Public Works' Americans with Disabilities Act Transition plan dated January 6, 2010, with the amendment titled "Equal Access to the Public Right of Way, Page 10 of 18" striking the original page 10 of 18 language. On behalf of Chair Mike Skillrud, and the entire Business Review Council, we thank Bruce Beese and Paul St. Martin for their patience and willingness to cover this matter in detai] before our Council. Feel free to contact me if you have any questions.