10-379Council File # 10-379
Green Sheet # 3104576
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RESOLUTION
Presented by
CITYQ�If�T AUL, MINNESOTA
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WHEREAS, the Gry of Samt Paul throueh us Department of Parks and Recreation provides a vanety of special events
for youth, mcludme a tenms program tluouah lirban Tenms; and
WHEREAS, Samt Paul Parks and Recceation is m need of tenms courts for its Urban Tennis program to be held June
14, 2010 to Aueust 6, 2010; and
WHEREAS, Macalester College owns land at 1600 Grand Avenue, St. Paul, Minnesota, which includes tennis courts;
and
WHEREAS, '.�facalester College is willing to give permission to Parks and Recreation to use its tennis courts for the
tenms piogram but wishes to be mdemnified far any in�unes which may occur during their use for that purpose, and
WHEREAS, the Sami Paul Crry Council finds that encouragmg yauth participarion m athlehc events �s a legitimate
public purpose wb�ch serves the youth populadon and fostexs stronger commumties withm the City; and
W HHREAS, the expendrtuce of pubhe funds, which includes the pxonuse of indemsufieation and defense, foc such a
puipose will facilitate and enable rt to take piace; now, fherefore, be it
RESOLVED, that the City of Saint Pau] shall defend, indemnify and hold hazmless Macatestei College from claims
and surts ansmg or resultmg from the C�ty's use of the tenms courts at 1600 Grand Avenue for the summer Urban Tennis
program to be held June 14, 2010 through August Ci, 2010. This mdemmficarion does not mclude 1) m�uries or damages arising
from hidden traps or d3ngerous conditions of the courts or surroundmg properry; 2) any occurrences of event which are not part
of the tenms progzam and which do not occur oz take place at the tenms couits located at duiing the progiam; 3) inji¢ies which
arise ouf of crimmal actions, assaiilts, batreries or other acts of violence comrcutted by any person or person; and be it
FURTHER RESOLVED, fhat nothing in the foregoing piovisions shali be conshued as a waivei of the municipal tort liabihty
lirmts set fortb in Mmn. Stat §466.01 et seq. noz of the immuni2ies and defenses provided fherein.
Hanis
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Requested by Department of Parks and
Michael Hkhm.Direc� /i n �/
Adopted by Council� Date
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Adoption Certified by Coun ] Secretary
�Y� /�' /LlDiy��iy�OvJ
Approve�p Date T��7.c�cu
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By:
Approve �by the Office of F n ancial Services /f��
B. jf
Appxoved by Ci Attomey �
�Y� � c � i �...
Approv d by a3, i or Subnuss n Council
By:
10-379
� Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet
i DepartmenUOffice/CounciL ` Datelnitiated: GCePrn SIIEe� NO 3104576
, PR — Parks and Recreation � Zg MAR 2010 i
Contact Person & Phone:
Linda Flynn
266-6443
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Assign
Number
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Order
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Citv Clerk '
' Linda Flvnn
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Must Be on Council Agenda by (Date):
Doc. Type: RESOLUTION W/S
TR4NSACTION
E-DOCUmentRequired: Y
Document Contact: �inda Flynn
Contact Phone: 266-6443
i Total # of Signature Pages _(Clip AIV Locations for Signature)
; Action Requested:
� Approve resolution indemnifying Macalester College for space the Deparhnent of Pazks and Recreation will use for its Urban Tennis
i Program.
i
I RewmmendaLons: Approve (A) or Re�ect (R):
i Plannmg Commission
CB Commrttee
Civil Service Commission
Personal Service Contracts Must Answer the Following Questions:
1 Has this person/firm ever worked under a contract for this department?
Yes Na
2. Has this person7Firtn ever been a city employee�
Yes No
3 Does this person/firm possess a skili not normally possessed by any
current city employee?
Yes No
Explain all yes answers on separate sheet and attach to green sheet.
', initiating Problem, Issues, Opportunity (Who, What, When, Where, Why):
, The Samt Paul Parks and Recreation's Urban Tenms Program, which �s hetd June 14 - August 6, needs add�tional space and
I Macalester College has offered use of some of their tenms courts for this program.
� Advantages If Approved:
I Saint Paul Parks and Recreation's Urban Tennis Program will be able to provide tennis lessons to inner city youth, ages 5-18.
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', Disadvantages If Approved:
� None
Disadvantages If Not Approved:
Saint Paul Pazks and Recreation will not be able to provide enough space for tennis lessons for inner city youth this summer.
Total Amount of
Transaction:
Funding Source:
Fi nancia l Information:
{EZplain)
Cost/Revenue Budgeted:
Actrvity Number:
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March 29, 2010 12:59 PM Page 1
ROIJTIIIG ORDER:
Below are cocrect routings for ihe si�c most frequent types of docmnents:
CONTT2ACTS (assumes �thonud budget e�sts)
1. Outside Agency
2. I?epazhneat Directar
3. CityAttomey
4. Iviayar/Assistant (for con�ects over $25,000)
5. H�an Rights (for contrects over $50,000)
6. Oflice ofFivanciai Services - Accoimting
ADMiNISTRATIVE ORDERS (BudgetRevision)
1. ActivityMaoagerorDepar�entAccount�t
2. DepartmentDirector
3. Office ofFin�ciai Seivices D'uector
4. City Cleck
5. O�ce ofFinsncial Services -Acco�tin8
AD2vIIIJISTRATTVE ORDERS (sll others)
1. Depm�ntDirector
2. City Attomey
3_ O�ice ofFinenciai Services I3irectar
4. CiryClerk
COiJNCIF. RESOLUTION (amend budgets/accept grants)
L. Depar�entDirector
2. O�ce ofPinanciat Services Dsectnr
3. CityAtYomey
4. Mayor/Assistant
S. City Council
6. Offcce ofFin�ciai Services - Accounting
COUNCII. RESOLT}TION (all others and Ordinances)
1. DepaiimentDirector
2. City Attomey
3. Mayor/AssisfanY
4. City Council
EXECUTIVE ORDIIt
1. DepaitmentDirect�
2. CityAttomeg ,
3. MayodAssistant
4. Citp Cle� '
TOTAL N[JMBII2 0F SIGNA'NRE PAGES
TndicaYe tfie #�pages on wfiich signatures are reqtrired a� paperctip or tiag escfi of ttrese pages.
AC'tTONREQUESTID
Descnbe what the project/tequest seeks to accomplish in eiiher cLmaologicat ordec or ocder of importance, wlucfiev� is
most appropriate for tfie issue. Do not write compiete senfences. 'Begin each ifem iayo� Iisc witfi a verb.
RECO�ATIONS
Compl�e iftLe issue in question has been presented before anY�Y> P�� � Pnoate-
PERSONAL SERVIC$ CONTRACTS:
This infocmati� w�71 be nsed to detemzine the ciry's liabnlity for workers compeusation daims, taxes and proper civil
service hirmg mles.
IIdtT1ATINGPROBLEIv� ISSUE, OPPORT[TNITY
Explain the situation or conditions that created a need for your project or requesc
ADVANTAC�S IF APPROVED
Indicate whether this is simply � anuaal budget procedise reqvired by taw/charter orwhether there aie specific ways in
which the Ciry of SaintPaul end its eitizens w�l benefit from thisprojed/acti�. ,
DISADVANfA(�S IF APP$QVID
V�hak negative effects � major chan6� ���S � P� P� �� � ProJ�'e4� P�' if it is passed
(e.g; traffc delsys, noise, t�c increases � es�ts)9 To whom7 When? F�how IongT
DLSADVANTAGES IF NOT APPROVED ' �
What w�It be ffie' negative conseqaences ifthe pxomised action is not approved? Inabititp to,deliver savice? Continue
higfi iraffic, noise, axidenYrate? Loss ofrevenue?
FINANCIAL IIvIl'ACT
Attfioughyw must faifor the i�'ormation you provide fiere to the issue yo¢,are addressing, m generat you must answer
two qaestions: How mvch is iY going to cost7 Who is goiug to pay2