10-357Council File #�/> —��
Green Sheet #3102456
Presented by
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RESOLUTION
CITY OF
PAUL. MINNESOTA
S�
WHEREAS, the Minnesota Department of Public Safety (MDPS) received grant monies from the US Department of
Homeland Security and has entered into a agreement with the Metropolitan Emergency Services (MES); and
WHEREAS, the MES wishes to sub-gant the'u awatd to the Ciry of Saint Paul Police Department bomb squad including all
requirements and obligations to insure that grant funds aze expended for authorized activities as set forth by the HSEM
Homeland Security Grant Program; and
WHEREAS, the City of Saint Paul must enter into the attached sub-grantee agreement with the MES, which includes an
indemnification clause to purchase eight (8) radios for the Saint Paul Police Departrnent bomb squad; and
WHEREAS, a 2010 financing and spending plan needs to be established for these funds; and
WHEREAS, the Mayor pursuant to Section 10.07.1 of the Charter of the City of Saint Paul, does certify that there are
available for appropriation funds of $32,318.45 in excess of those estimated in the 2010 budget; and
WHEREAS, the Mayor recommends that the following addition be made to the 2010 budget:
Current Budget Changes Amended Budgef
0436-Police Special Projects Fund
FINANCING PLAN
34245-Metropolitan Emergcncy Services
3699-Other Miscellaneous Grants
Total Changes to Financing
SPENDINGPLAN
34245-Metropolitan Emergency Services
0848-Equipment
Total Changes to Spending
Requ ed by Dep ent o£
�
v
BY !
Ap�o�ve by the Office of inancial Services
By: ��
THEREFORE BE IT RESQLVED, that council accepts this sub-grant agreement and authorizes the City of Saint Paul to
enfer into, and Chief 7ohn Hamngton to implement the attached sub-gran[ee agreement with the MeVOpolitan Emergency
Services which includes an indemnification clause; and.
THEREFORE BE IT RESOLVED, that the Saint Paul City Commcil approves these changes to the 2010 budget.
Bostrom
carter
Hams
Stark
Thune
Adopted by Council: Date
Yeas
✓
✓
Adoption Certified by Coun 'I Secretary
BY� O / //I�I�A�F-�rC,C��Dra
Approved y Date �/j�'��/D
By: Y hr'�� U�� �
C�`
0 32,2I8 32,218
0 32,218 32,218
0 32,218 32,218
0 32,218 32,218
g i v —
Approved ayor for Submission to Council
By: �C���'d'YYLGL-.-P _
3 - 3� -�D�l'i
� Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet �
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�DepartmenUOffcelCouncii:
; Pp _ Police Department
� Conhad Person & Phone: �
Chief John Harrinpton '
' 26E5588 ��
. - - - - - - - - � Assign
Must Be on Couneil Agenda by (Date): , Number
I For
0
l
2
3
--- ----- - - -- -----:
� Departrnent � SefrtToPerson InitiallOate
��oL"ce �_artment _ _ PoLce Deparlment _ _. _ ____ .
golice D�ariment _ _ � Pohce De�ar[ment �
GityAttomey___ - _ -- City �__
_ _ __:__— _ _ :---- _..'..--- —__ -__ _ __ _
�n_aocialSecvices_ __ _ _ ,DireMar _ _' _' _____ �
_ - : _ _ -_
__ _ ___ _ _ _ _ _____ __ ___i Routmg ' 4 Ma�r'sOffice. _.___ __- MaYOr _._ - —____ '
, Ooc. TyQe: PUBLIC HEARING Order ' S 'Couuc� _ _ _ _ _ : _ Council_ ____ __ _
(RESOLUTION) , 6 C�Clerk _ _ City.Clerk ____ .
— —__ - , _
. _ � � _ _ _ - __-__ - __
-._____.___.__ _ ____ __ _"
, �i 7 'PLOlice D�rhnent . __ _ , �__Puhce DeQartoent � _ _ _ _ _
' E-DOCUment Required: Y '' '�
i
�' Document Contact: Evette Scarver � j
ToWI # of Signatuhe Pag s Ali Locations for Si �
�_ ______- -__...___- _ � ._--�_.__— _ _
_
';' � gnature)
- --- - ----- - --- --- ----- -- -- - — — -- --
', Action Requested: - � - - � - � - - � ��
�I Signatures on the attached council resolution authorizing the City of Saint Paul, Police Depaztment (SPPD) - Sub-Grantee to enter
'�, into the attached Sub-Grant Agreement with the Metropolitan Emergency Services (MES) - Sub-Grantor and establish a financing
'�� and spending plan for the grant.
I, Recommendations: Approve (A) or Reject (R):
'I Planning Commission
�, GB Committee
��� Civil Service Commission
�I Personal Service Contracts Must Answer the Following Questions:
i 1. Has this person/firm ever worked under a contract for this department?
Yes No
I 2. Has this persoNfirm ever been a city employee?
Yes No
� 3. Dces this pereon(firm possess a skill not normally possessed by any
current city employee?
� Yes No
I Explain all yes answers on separete sheet and attach to green sheet.
_ _�
I,
-._.. J
I
r The t M nnesota De nt of Public Safe N (MDP e ha � �
`Y � - - - -- -- Where, Why): I�,
p ty ) s entered into an agreement with the MES-Sub-Grantor (see E�ibit A). The �,
I, MDPS has vnposed on the Sub-Grantot certain r uirements and obligations to insure that grant funds aze expended by Sub-Grantor
for authorized activities. Authorization is needed to enter into the attached ageement and established a fmancing and spending plan. ,
' Advantages If Approved:
, The SPPD Bomb Squad unit will teceived funds from the SubGxantor (MES) to puechase eight (8) cadios.
--- ___
Disadvantages If Approved:
None.
--- - -- - ------- ---- _-
Disadvantages If Not Approved:
Lost opportunity to receive gcant funds.
Total Amount of $32,318.45
Trensadion:
Funding Source: 436
Financial Information:
(F�cPlain)
CosNRevenue Budgeted:
Activity Number: �245
- I
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----�------ ------ �i
March 15, 2010 3:38 PM
- - , �snna,RZOio- - '���
����'� � Green Sheet NO: 3102456
Page 1
10-357
SUB-GRANT AGREEMENT
This Sub-Grant Agreement (the Agreement) is entered into on this 31 day of January, 2010,
by and between the Metropolitan Emergency Services (Sub-Grantor), a Minnesota Regional joint
powers board under the provisions of Minnesota Statutes, Section 40339 and 471.59, and City of
Saint Paul, a municipal corporation under the laws of the State of Minnesota hereinafter refened to
as "Cit�', (Sub-Grantee).
RECITALS
WHEREAS, in November 2008, the Minnesota Department of Public Safety (MDPS)
received a grant of monies from the United States Departrnent of Homeland Security as part of the
State Homeland Security Program (SHSP); and
WHEREAS, the MDPS has entered into an agreement with Sub-Grantor (the MDPS
Agreement), a copy of which is attached hereto as Exhibit A, on or about Apri121, 2009; and
WHEREAS, it is a requirement of the United States Department of Homeland Security
grant that the granted monies be used to supplement, not supplant or replace, funds appropriated
from the State of Minnesota or the Sub-Grantee; and
WHEREAS, the MDPS Agreement has imposed on the Sub-Grantor certain requirements
and obligations to insure that grant funds are expended by Sub-Grantors for authorized activities
and that appropriate records and certifications are prepared and maintained; and
WHEREAS, the Sub-Grantor and Sub-Grantee are desirous of entering into the Sub-Grant
Agreement;
NOW, THEREFORE, in consideration of the mutual promises and covenants herein, Sub-
Grantor (Metropolitan Emergency Services Board) and Sub-Grantee (City of Saint Paul) do hereby
agree as follows:
Term of Sub-Grant Contract.
1. Effective date. 1'his Agreement shall be effective on the date Sub-Grantee's grant
request, a copy of which is attached hereto and incorporated herein by reference as Exhibit B(Grant
Request), is approved by the Sub-Grantor and this agreement executed by the parties.
2. Expiration Date. This Agreement shall expire and be of no further force or effect
on the earlier of the following:
a) March 31, 2011.
b) The disbursement to Sub-Grantee the sum of $32,318.45
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II. Grant of Monies.
The Sub-Grantor agrees to make available to Sub-Grantee a grant of up to $32,318.45 to
reimburse Sub-Grantee for the acquisition of the interoperable radio communications equipment
identified on the attached Exhibit B, which is incorporated herein and made a part hereof. Sub-
Grantee shall use the proceeds of the Grant only for the purchase of the equipment identified in
Exhibit B.
III. Sub-Grantee Representations and Warranties.
With respect to this Grant, Sub-Grantee represents and warrants to Sub-Grantor as follows:
L It has the legal authority to enter into, execute and deliver this ageement, and it has
taken or will take prior to disbursement of any Grant proceeds all actions necessary to the execution
and delivery of this agreement and has the legal authority to purchase the equipment identified in
Exhibit B.
2. This Agreement is a legal, valid and binding obligation of the Sub-Grantee and is
enforceable against the Sub-Grantee according to its terms.
3. It will comply with all of the terms, conditions, and warranties in this Agreement.
4. To the best of its knowledge, it has made no material false statement of fact in
connection with its receipt of this Grant, and all of the information previously submitted to Sub-
Grantor or which it will submit to the Sub-Grantor in the future relating to this Grant or the
disbursement of any of the Grant is and will be hue and correct.
5. It will use the Grant proceeds solely for expenditures to purchase the equipment
identified on Exhibit B. Provided, however, that Sub-Grantee may use Grant proceeds to purchase
other interoperable radio equipment for the FY 2008 SHSP Grant, so long as such equipment is
listed on the Statewide Radio Board's approved equipment list. In no case shall such substituted
use of Grant proceeds increase the Crrant amount.
6. It has ar will comply with the matching fund requirements of Section IV 2 of this
Agreement.
IV. Consideration and Payment.
Sub-Grantor will reimburse Sub-Grantee for all eligible and approved expenditures under
this Sub-Grant Agreement as follows:
Compensation. Sub-Grantee will be reimbursed in an amount not to exceed
$32,318.45.
3. Total Obligation. The total obligations of the Sub-Grantor to Sub-Grantee shall not
exceed the sum of $32,318.45.
2
10-357
4. Payment.
a) Invoices. The Sub-Grantor will promptly pay the Sub-Grantee upon submission of
an invoice from the Sub-Grantee and the Sub-Grantor's Representative accepts the
invoiced services. Invoices must be submitted in a timely manner. All requests for
reimbursement must be submitted to the Sub-Grantor by January 31, 2011.
Sub-Grantee must certify that the reimbursements and payments aze accurate and
appropriate based on the approved plan; that Sub-Grantee has verified the
completion of the project or phase and that Sub-Grantee has obtained documentation
of actual expenditures for which reimbursement is sought including copies of its
itemized invoices and payment verification.
5. Conditions of Payment. All services provided by the Sub-Grantee under this grant
contract must be performed to the Sub-Grantor's and State's satisfaction, as determined at the sole
discretion of the State's Authorized Representative and in accordance with all applicable federal,
state, and local laws, ordinances, rules, and regulations. Sub-Grantee will not receive payment for
work found by the State or Sub-Grantor to be unsatisfactory or performed in violation of federal,
sYate, or local law.
V. Miscellaneous
1. Authorized Representative. The Sub-Grantor's Authorized Representative is Jill
Rohret, or her successor, and has the responsibility to monitor Sub-Grantee's performance and the
authority to accept the services provided under this grant contract. If the services are satisfactory,
the Sub-Grantor's Authorized Representative will certify acceptance on each invoice submitted for
payment.
Sub-Grantee's Authorized Representative is Sergeant John Adamek, City of Saint Paul Police
Department, 367 Grove Street, Saint Paul Minnesota, 55101, (651) 267-1001. If Sub-Grantee's
Authorized Representative changes at any time during this grant contract, Sub-Grantee must
immediately notify the Sub-Grantor in writing.
2. Assignment, Amendments, Waiver, and Grant Contract Complete.
a) Assignment. Sub-Grantee may neither assign nor transfer any rights or obligations
under this grant contract without the prior consent of the Sub-Grantor and a fully
executed Assignment Agreement, executed and approved by the same parties who
executed and approved this grant contract, or their successors in office.
b) Amendments. Any amendment to this grant contract must be in writing and will
not be effective until it has been executed and approved by the same parties who
executed and approved the original grant contract, or their successors in office.
c) Waiver. If the Sub-Grantor fails to enforce any provision of this grant contract, that
failure does not waive the provision or its right to enforce it.
10-357
d) Grant Contract Complete. This grant contract contains all negotiations and
agreements between the Sub-Grantor and Sub-Grantee. No other understanding
regarding this grant contract, whether written ar oral, may be used to bind either
P�Y•
3. Liability. Sub-Grantee must indemnify, save, and hold the Sub-Grantor, its agents,
and employees harmiess from any claims or causes of action, including attorney's fees incurred by
the Sub-Crrantor arising from the performance of this gant contract by Sub-Grantee or Sub-
Grantee's agents or employees. This clause will not be construed to bar any legal remedies Sub-
Gzantee may have for the Sub-Grantor's failure to fulfill its obligations under this grant contract.
Nothing in this section shall constitute or be deemed a waiver by Sub-Grantee of its statutory or
common law immunities or limitations of liability, if any. Sub-Grantee shall maintain such books
and records as will satisfactorily demonstrate to Federal, State, and Sub-Grantor's Auditors that
Sub-Grantee has not used Grant monies to supplant or substitute for local funds. If upon such audit
the auditing agency determines that Grant funds have been used to supplant, rather than supplement,
local funds, and levies any penalties or fines, or requires refund of any Grant monies, Sub-Grantee
agrees that it shall be responsible for such penalties, fines, or refundment, and shall hold the Sub-
Grantor harmless therefrom.
4. State Audits. Under Minn. Stat. § 16C.05, subd. 5, Sub-Grantee's books, records,
documents, and accounting procedures and practices relevant to this grant contract aze subject to
examination by the State and/or the State Auditor or Legislative Auditor, as appropriate, for a
minimum of six years from the end of this grant contract.
5. Government Data Practices. Sub-Grantee and Sub-Grantor must comply with the
Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to a11 data provided by
Sub-Grantee under this grant contract, and as it applies to all data created, collected, received,
stored, used, maintained, or disseminated by Sub-Grantee under this grant contract. The civil
remedies of Minn. Stat. § 13.08 apply to the release of the data referred to in this clause by either
Sub-Grantee or the Sub-Grantor. If Sub-Grantee receives a request to release the data refened to in
this Clause, Sub-Grantee must immediately notify the Sub-Grantar. The Sub-Grantor will give
Sub-Grantee instructions concerning the release of the data to the requesting party before the data is
released.
6. Workers' Compensation. Sub-Grantee certifies that it is in compliance with Minn.
Stat. § 176.181, subd. 2, pertaining to workers' compensation insurance coverage. Sub-Grantee's
employees and agents wili not be considered Sub-Grantor employees. Any claims that may arise
under the Minnesota Workers' Compensation Act on behalf of these employees and any claims
made by any third party as a consequence of any act or omission on the part of these employees are
in no way the Sub-Grantor's obligation ar responsibility.
7. Publicity and Endorsement.
a) Publicity. Any publicity regarding the subject matter of this grant contract must
identify the State as the sponsoring agency and must not be released without prior
written approval from the State's Authorized Representative. For purposes of this
provision, publicity includes notices, informational pamphlets, press releases,
research, reports, si�s, and similaz public norices prepared by or for the Sub-
0
10-357
Grantee individually or jointly with others, or any subcontractors, with respect to the
program publications, or services provided resulting from this grant contract.
b) Endorsement. Sub-Grantee must not claim that either the State or the Sub-Grantor
endorses its produets or services.
8. Governing Law, Jurisdicfion, and Venue. Minnesota law, without regard to its
choice-of-law provisions, governs this gant contract. Venue for all legal proceedings out of this
grant contract, or its breach, must be in the appropriate state or federal court with competent
jurisdiction in Ramsey County, Minnesota.
9. Termination.
a) Termination by tfie Sub-Grantor. The Sub-Grantor may cancel this grant contract
at any time, with or without cause, upon 30 days' written notice to the Sub-Grantee.
Upon termination, the Sub-Grantee will be entitled to payment, determined on a pro
rata basis, for services satisfactorily performed.
b) Termination for Insufficient Funding. The Sub-Grantor may immediately
terminate this grant contract if it does not obtain funding from the Minnesota
Department of Public Safety, or other funding source; of if funding cannot be
continued at a level sufficient to allow for the payment of the services covered here.
Termination must be by written or fax notice to Sub-Grantee. The Sub-Grantor is
not obligated to pay for any services that are provided after notice and effective date
of termination. However, Sub-Grantee will be entitled to payment, determined on a
pro rata basis, far services satisfactorily performed to the extent that funds are
available. The Sub-Grantor will not be assessed any penalty if the grant contract is
terminated because of the decision of the Minnesota Department of Public Safety, or
other funding source, not to appropriate funds. The Sub-Grantor must provide Sub-
Grantee notice of the lack of funding within a reasonable time of the Sub-Grantor
receiving that notice.
10. Data Disclosure. Under Minn. Stat. § 270C.65, and other applicable law, Sub-
Crrantee consents to disclosure of its social security number, federal employer tas identification
number, and/or Minnesota taY identification number, already provided to the State, to federal and
state tax agencies and state personnel involved in the payment of state obligations. These
identification numbers may be used in the enforcement of federal and state taY laws which could
result in action requiring Sub-Grantee to file state tax returns and pay delinquent state tax liabilities,
if any, or pay other state liabilities.
11. Dispute Resolution. In the events of a dispute between the Sub-Grantor and any
other party to this agreement as to the terms of this agreement, the parties to the dispute sha11 submit
such dispute to mediation before commencing litigation. The costs of such mediation shall be
shared equally by the parties to the mediation.
12. Grants Over $100,000.00. If the Grant exceeds $100,000.00, Sub-Grantee must
complete a Certification Regarding I,obbying in the form attached hereto as Exhibit C.
10-357
SUB-GRANTOR
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SUB-GRANTEE
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By:
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D3ti
Exhibit A 10-357
�T OF °UB(/
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Alcohoi
and Gambling
Enforcement
Bureau of
Criminai
Apprehension
Driver
and Vehicle
Services
Emergency
Communication
Networks
Homeland
Security and
Emergency
Management
Minnesota
Siate Patrol
Office of
Communications
Office of
Justice Programs
Office of
Traffic Safety
State
Fire Marshal
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Homeland Security and Emergency Management
444 Cedar Sneet • Suite 223 • Saint Paul, Minnesota 55101-6223
Phone: 651.201.7400 • Fax: 65L296.0459 • TTY: 6�1.282.65�5 �
www.dps.state.mn.us EC
EI��p
May 5 , 2009 MAY 0 6 ppp
Jill Rohret Regional Radio Services Coordinator a�l S�
Metropolitan Emergency Services Board -- Regional Radio Servic�
2099 UniversityAve
St Paul, Minnesota 55104
Re: Grant # 2Q09-HSGP-00320
2008 Homeland Security Grant Program
Dear Ms. Rohret:
Enclosed is a copy of the fuily executed HSEM Homeland Security 2008 Grant
between the State of Minnesota and Metropolitan Emergency Services Board.
Please be advised that the "Terms and Conditions" in the Application and
referenced in the Grant Agreemenf can be viewed and printed from WEGO by
clicking on the link to your grant and then clicking on either "Terms and Conditions
for Local Government, or Terms and Conditions for State Agencies" respectively.
The sfart date of this grant confracf is September 1, 2008 and the end date is
March 31, 2099. Ali purchases and services perFormed for this arant should occur
within these dated. Your final request for reimbursement should be received by the
State no later than Apri130, 2011.
If you have any questions, please contact me by phone at 651-201-7419, or by e-
mail at brian.bounds(a�state.mn.us, thank you.
Sincerely,
� ��`...;".,JS,�,,
Brian Bounds
Grants Specialist
Enclosures
EQUALOPPORTUNIN EMPLOYER
10-357
Grant Agreement Page 1 of 3
Minnesota Department of Pubiic Safety ("State") Grant Program:
Homeland Security and Emergency Management HSEM Homeland Securiry Grant Program 2008
Division
444 Cedar Street, Suite 223 Grant Agreement No.: 2009-HSGP-00320
St Paul Minnesota 55101
Grantee: GranE Agreement Term:
Metropolitan Emergency Services Board Effective Date: 9/1/2008
2099 W University Avenue E�iration Date: 3/31/2011
Suite 201St Paul, Minnesota 0
Grantee's Authorized Representative: Grant Agreement Amount:
Jill Rohrct, Regional Radio Services Coocdinatoc Original Agreement $402,332.00
2099 University Ave Matching Requirement �
St Paul, Minnesota 55104
Phone:(651)643-8394
Email: 'rohret@mn-mesb.or
State's Authorized Representative: Federal Funding: CFDA 97.067
Brian Bounds, Grants Specialist State Funding:
Homeland Security and Emergency Management Special Condi[ions: Attached and incorporated into
Division this Grant Agreement, see page 3.
444 Cedar Stree[, Suite 223
St Paul, Minnesota 55101
Phone:(651) 201-7419
Email: brian.bounds state.mn.us
Under Minn. Stat. § 299A.D1. Subd 2(41 the State is empowered to enter into this grant agrcemcnt.
Term: Effective date is the date shown above or the date the State obtains all required signa[ures under Minn.
Stat. § 16C.05, subd. 2, whichever is la[er. Once this grant agreement is fully executed, the Grantee may claim
reimbursement for expenditures incurred pursuant to the Payment clause of this grant agreement.
Reimbursements will only bc made for those expenditures made according to the terms of this grant agreement.
Expiration date is the date shown above or until all obligations have been satisfactorily fulfilied, whichever occurs
first.
The Grantee, who is not a state employee, wil1:
Perform and accomplish such purposes and activities as specified herein and in the Grantee's approved HSEM
Homeland Security Grant Program 2008 Application which is incorporated by referencc into this grant agreement
and on file with the State at 444 Cadar Stieet, Suite 223, St Paul, Minnesota SS1�L The Grantee shatt also
comply with all requirements referenced in the HSEM Homeland Security Grant Program 2008 Guidelines and
Application which includes the Terms and Conditions and Grant Program Guidelines
(www.wego.dpsstate.mn.us), which are incorpora[ed by reference into this grant agreement.
Budget Revrsions: The breakdown of costs of the Grantee's Budget is contained in Exhibit A, which is attached
and incorporatcd into this � ant agreement. As stated in the Grantee's Application and Grant Program Guidelines,
the Grantee will submit a written change request for any substitu[ion of budget items or any deviation and in
accordance with the Grant Program Guidelines. Requests must be approved prior to any expenditure by the
Grantce.
Matching Requirements: (If applicable.) As stated in the Grantee's Application, thc Grantee certifies that the
matching requirement will be met by the Grantee.
DPS Grant Agreemcnt non-state (09lOS)
Grant Agreement
Page 2 of 3
10-357
Payment: As stated in the Grantee's AppIication and Grant Program Guidance, the State will promp8y pay the
Grantee after the Grantee presents an invoice for the services actuaily performed and the State's Authorized
Representative accepts the invoiced services and in accordance with thc Grant Program Guidelines. Payment will
not be made if the Grantee has not satisfied repor[ing rcquuements.
Certifzcation Regarding Lobbying: (If applicable.) Grantees receiving federal funds over �100,000.00 must
complete and return thc Certification Regarding Lobbying form provided by lhe State to the Grantee.
1. CNCUMRRANCE VERIFICATION
lndividieal certifies that funds have been ertcumbered as
requZred by Mune. Stat. §§ 16A15 and I6C.05.
Signed:
Date:
3.
sy
1'it
Da
a. cxanrrEE � gY MARY ERICKSON
The Grmilee cerftfies ihat the appropriafe person(s)
have ezecuted fhe grant agreemen! on behalf of !he Gsantee
as required hy ppticable articlrs, bylaws, resolutions, os ordinances.
By
Title: ��G-��^
Date: � �a (_• 01
Approved as to form:
� c O
MESB Counsel
By: _
Title:
Date;
Distribution: DPS/FAS
Gcantee
State's Authonzed Representatrve
DYS Grant Agreement non-state (09/08)
' � � 10-357
Grant Agreement
Page 3 of 3
SPECLIL CONDITIONS
The Metropolitan Emergency Services Board — Regional Radio Services — is the fiscal agent for the Metro Region
Regional Radio Board which includes Anoka, Carver, Chisago, Dakota, Hennepin, Ramsey, Scott, and
Washington Counties, and the City of Minneapolis.
DPS Grant Agreement non-state (09/08)
10-357
Exhibit A
Minnesota Department of Pubiic Safety 444 Cedar Street, Suite 223
Homeland Security and Emergency Management Division Saint Paul, MN 55101
Grantee Name: Metropolitan Emergency Services Board — Regionai Radio Se Grant Number: 2009-HSGP-00320
Progfa�n: ALL PROGRAM COMPONENTS
Budget Category Request
Equipment $390,262.04
Management and Administrafion $12,069.96
TOTAL $402, 332.00
Page A-1
HSEM Grants Program: Gtan[ Budge[ Summary
, ,. 10-357
CERTIFICATION REGARDING LOBBYING
For S[ate of Minnesota Contracts and Grants over $100,000
The undersigned certifies, to the best of his or her knowledge and belief that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the
vndersigned, to any peison for influencing or attempting to influence an officer or employee of any
agency, a member of Congress, an officer or cmployee of Congress, or an employee of a Member of
Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the
making of any Federat loan, the entering into of any cooperative agreement, and the extension,
continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative
agreemeni.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, A Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection
with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and
submit Standard Form-LLL, "Disclosure of Lobbying Activities", in accordance with its instructions.
(3) The undersigned shall require that the language of this certification be included in the award
documen[s for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants,
loans and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.
This certification is a materiat representation of fact upon which reliance was placed when this transac[ion
was made or entered into. Submission of this certification is a prerequisite for making or entering into
this transaction imposed by Section 1352, Tit(e 31 U.S.Code. Any person who fails to file the required
certification shall be subjeci to a civii penalty of not less than $10,000 and not more than $100,000 for
each such failure.
1� u'./lYV p�t� C,YY�4x" V�C YG'(�r�C.e-Zi�L�n
Organization Name
C���k.2.✓� �. '�et��Ord ChQ�r
Name and itle of Official ' ning or Organization
S gnature of Official
L'1 . '�. \ • ��
Date
07/07
�
TO: ATII}' BtOWR
FROM: Sgt. Jack Serier
CITY OF SAINT PALZ
ItiTER-0FFICE COMML�ICATION
Exhibit B
10-357
SUBJECT: BUDGET FOR RADIOS IN GRANT-EXHIBIT B
DATE: March 1, 2010 �f 1� �/���,�
U O(�
I am writing you today with regard to the budget for the MESB grant for the Bomb Squad. The
budget is as follows:
� 3�i�7, 88 = 3 � ,�t��,o�
8 Radios @$3,907.88 per radio: $3 800.00 �
Minnesota State Sales Tax: $2,2 .00
G���Sj �1��,�7
TotalAmount: $35 55.0 I���`
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DEPARTMENT OF POLICE
Itemized Payment Plan
Total Cost of Radios:
Total Amount Paid by Grant:
Total Amount Paid by Saint Paul
Police Funds:
$35� 5.
$32,31 45
$2, 36.5
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33 `f1�,3�
3231�
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City of Saint Paul
Interdepartmental Memorandum
To: Margazet Kelly, Finance Director
From: Chris Eitemiller, Sr. Budget Anal st
Subject: Police Budget Amendment to establish financing & spending plan for
Metropolitan Emergency Services grant
Date: Mazch 30, 2010
The attached resolution establishes a financing and spending plan for a state of MN law enforcement
grant. The grant is with Metropolitan Emergency Services via the MN Department of Public Safety.
The grant provides funding for 8 radios for the bomb squad. The budget would be amended to increase
financing and spending by $32,318.
Because this will amend the Police budget, this will require a public heazing. It will be on the Council's
agenda Apri17� as the first and third meeUngs each month aze the opportunities for budget
amendments.
This proposal seems reasonable, I recommend signing.
AA-ADA-EEO Employer