10-122�a
Amended 3/17/2010
Presented By:
Referred To:
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Commi[[ee: Date
WHEREAS, the Ci[ywide Capita] Maintenance Program provides capital funding for the repair, teplaceme�t,
renovation, remodeLng andlor retrofitting of the stmctural parts and{or serv�ce sys[em components of city
bui]dmgs; and
WHEREAS, the program has been funded annualTy since 1986; and
WHEREAS, there 3s a need to adjus[ prior-yeat and cuxrent-yeaz program budgets to reflect approved projut
additions and tcansfecs of balances from prioi-year budgets: and
WHERHAS, the Capital Maio[ena�ce Project Selection Committee, compnsed of ciTy staff and members of the
Long-Range Capita] Improvement Budget Committee reviewed all of the maintena�ce project proposals, a�d
made funding and policy recommeudanons to the full CIB Committee, �ow
THEREFORE BE IT RESOLV ED, by the Counci] of the C�ty of Saint paul, upon recommzndanon of ffie Mayoi
and advice of the Long-Range Capital Improvement Budget Committee m the attached December 14, 2009 eepoct,
that $1,526,586.47 �s available for appropriation in the 2008, 2009 and 2010 Capital Improvement Budge[s, as
hererofore adopted and ameoded by this Council, and aze hereby further amended in the following particulazs:
C�rrent Amended
Bu et Chan e Bu et
FINANCING PLAN
2008 Caprtal Maintenance ftogram
C08-9T038-7328-00000
2008 Capital Impcovement Bonds (7328) 13,941.47 (6,991.47) 6,970.00
13,941 47 (6,971.47) 6,970.00
SPENDING PLAN
2008 Caprtal Pvlaintenance Program
W8-9T038-xxxx-00000 / P7-92S-90108-0565-70100
Mayor'� Conungency (0518)
FINANCING PLAN
2009 Capital Maintenance Program
C09-9T039-7329-00000
2009 Capital Improvement Bonds ('7329)
SPENDING PLAN
2009 Caprtal Main[enance Proa am
C09-9T039-xxxx-000001 P7-925-90109-�565-7U100
Mayo2s Conangency (�518)
FINANCING PLAN
2010 CaQital Maintenance Program
C10-9T040-xxxx-
2008 Capi[al Improvement Bonds (7328)
2009 Capi[al Improvement Bonds (7329)
Imest Sc. Paul Sonds (7zxx)
Couucil File # 10-122
Green Shee[ # 3094176
RESOLtiTION
SAINT PAliL, MINNESOTA
13,94147 (6,977.47) 6,970.00
13,941 47 (6,971.47) 6,970.00
39,230.00 p9,61500) 19,615.D0
39,230.�0 (19,61500) 14,615.00
39,230.�0 p9,615.00) 19,615.00
39,23000 p9,6t500) 19,61500
0.00 6,971.47 6,971 A7
0.00 19,615.00 19,615.00
1,500,000.00 0.00 1,�OO,OW.00
1,500,000 00 26,586.47 1,526,586.47
1
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SPEtiDA'G PLAN
2010 Capital Mamtenance Proa am
C10-9T040-x�-
Invest St Paul Bonds
C10-9T040-0279-00000/P7-925-9xxxx-0�65-70100
Pazks arid Recreation (93003)
CIO-9T040-0279-93003/P7-925-90110-0565-
Police (93004) (Frber optic movefrom PenfzeldJ
G 0-9T040-0279-93004 / P7-925-901 10-0565-70104
Fire and Safery Services (93005)
C10-9T040-0279-93005/P7-925-90110-0565-
Librazies (93008)
CIO-9T040-0279-93008/P7-925-90110-0565-70108
Safery and Inspechons
G 0-9T040-0279-93009/P7-925-90110-0565-70109
Publ�c Works (93002)
C10-9T040-0279-93002/P7-925-40110-0565-70102
Office of Technology and Commumcat�ons (93xxx)
CI0.9T040-0279-93xxx / P7-925-90 1 1 0-05 65-70xxx
Public Art (93�x)
C10-9T0A0-0279-93xxx/P7-925-90110-0565-70xxx
2010 Emugency Conhngency (00000)
C10-9T040-0518-00000 / P7-925-90108-0565-70100
Current
Budeei
1,SOQ000 00
0.00
0.00
0.00
0.00
0 00
0 00
0 00
0.00
0.00
1,�00,000.00
Chan¢e
(1,500,000.00)
715,000 00
60,000 00
66,500 00
29,000.00
67,508.00
51,425.00
6Q000.00
7,500.00
469,653.47
26,�86.47
Thu substetute resodulion d�ers from the ordguzal resdution en that it recommends transferang $Al2,46D
previously set asidefor pro�ects at the Public Safery Annu mto an unallocated contingency account
Adramcstrarion and Cuy Council are workang to determine an appropraate rourse oJ'acaon jor thefuture
of the Publrc Safety Annce
Amended
Bud��et
0.00
715,000.00
6Q000.00
66,500.00
29,000 d0
67,SD8 00
51,425 00
6Q000 00
7,500.00
469,653 47
1,526,586 47
�
io-i2z
Carter
Yeas I I Navs I I Abseflt
Approval Recominended by OFS - DirecYOT:
By.
Fomi Approved by City Attomey:
Bv.
Approved by Mayor for Submiss�on to Council�
Adopted by Council: Date
������did BY
Adoption Certified by Council Secretary:
�
Appro�
Sy:
� Green Sheet Green Sheet
Green Sheet Green Sheet Green Sheet Green Sheet
/e_t...�..
�
DepartmenU�ce/Council: Date Initiated: � v � d �
FS –F�nancialServices ���,,,,,Zo,o Green Sheet NO: 3094176
Contad Person 8 Phone: Department Sent To Person lnitiailDate �
JOhn MCCarthy � 0 �inancial Services �—� �
1 ,CiNAttornev �------� �
Assign 2 �YtaYOr's OtHce i Mavor/ASSistant I
Must Be on p Co a uncil Agenda by (Datej; Number
Z�j �. for 3 ouac� C5 CounN
Routing I 4 ICitv Clerk Ci Clerk
Doc. Type: RESOLUTION W/$ Order
� TRANSACTION . ,� ¢¢¢ r �
E-DocumentRequiretl: N ��� =���6s�
Document Contact:
ConWct Phone: 266-8554 JAN 1� 2010
ToWI # of Signature Pages _(Ciip Ali Locations for Signature) ¢�
Actio� Requested: '�
Approval to amend the 2008, 2004, and 2010 capital impmvement budgets in order to allocate funding for capital maintenance
projects to the appropriate departments.
Recommendations. Approve (A) or Reject (R): Personal Service Contracts Must Answer the Following Questions:
Plannmg Commission 1. Has this personlfirm ever worketl under a contract for fhis department?
CIB Committee Yes No
Civd Sarvice Commission 2. Has this person/firm ever been a city employee?
Yes No
3. Oces this personffirm possess a skill not normatly possessed by any
current city employee?
Yes No
Explain all yes answers on separate sheet and attach to green sheet.
Initiating Problem, Issues, OppoRunity (Who, What, When, Whe�e, Why):
Each year an appropriarion is made for capital mainteance projects in the CIB budget. The process required to allocate thse funds to
specific departments includes proposal submissions by deparknents, review and recommendation by the CIB committee and inclusion
in the Mayoi's proposed, and Council adopted CIB budgets. This resolution reflects the outcome of that process and the recommended
altocations to City depariments.
Advantages If Approved:
The approved capital maintenace projects will be reflected properly in the 2010 capital improvement budget.
DisativanYages If Approved:
None.
UisadvanWges If Not Approved:
City depazments will not have budget authoriry to begin work on their capital maintenance projects.
TotalAmountof $1,526,586.47
Transaction: CosURevenue Budgeted: Y
Funding Source: Capital Improvement Bonds qctivity Num6er: 9T040
Financiat IMormation:
(Explain)
January 12, 2010 7:50 AM Page 1
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CIB Citywide Capital Maintenance Program
Policy Notes to Accompany Allocation Recommeudations
1. Highland 9-Hole Golf Course Irrigation Project (Parks Project #1) — The
committee recommends that the Parks Department explore other altematives to
provide water besides the city water supply (e.g., catch basins) to the irrigation
system as part of the proposed repair of the current system.
2. Air Handler with Air Conditioning Replacement Project at the Hallie Q. Browu
Community Center (Parks Project #24) —The committee recommends that the lease
with Hallie Q. Brown be updated to be better aligned with other recreation and
community center lease agreements between the city and cammuniCy partners.
3. Skyway Painting ProjeM (Aepartment of Safety and Inspections Project #1}- The
committee requests follow up information on this project from the Deparhnent of
Safety and Inspections, specifically regarding the $20Q000 of previously allocated,
unused project funds, as well as on the possibility of assessing adjacent property
owners to offset some of the costs associated with skyway painting.
4. Emergency Contingency Funding — The committee's target for contingency
fund'ang is $75,000 per year. As costs for funded projects are reduced due to the
securing of energy grants or Xcel Energy rebates, the committee recommends that
contingency funding first be restored to this level before allocating funding to
additional projects.
Council File # ��a'�
Green Sheet # 3094176
RESOLliTIO\
fI\T PALL, J1IS]ESOTA
Presented By:
Referred To: � Commi[tee: Dat
1
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WHEREAS, The Cirywide Capital Maintenance Pro�am provides capital funding for fhe repair, replacement,
renovation, remode]ing and/or retrofitting of the suuctura] parts and/or service system components of city
bui]dings; and
WHEREAS, the program has been funded annually since 1986; and
WHEREAS, there is a need to adjust prior-year and current-year program budgets to reflect approved project
additions and transfers of balances from prior-yeaz budgets; and
WHEREAS, ttte Capital Maintenance Project Selection Committee, compriszd of ciry staff and mambers of the
Long-Range Capital Improvement Budget Committee reviewed all of the maintenance project proposals, and
made funding and policy recommendations to the full CIB Committee; now
THEREFORE BE IT RESOLVED, by the Counci] of the City of Saint Paul, upon recommendation of the Mayor
and advice of the Long-Range Capital Improvement B�dget Committee in the attached December 14, 2009 report,
that $1,526,586.47 is available for appropriation in the 2008, 2009 and 2010 Cap3tal Improvement Budgets, as
heretofore adopted and amended by thls Council, and are hereby fiuther amended in the following particulars:
Clirrent Amended
Budeet Chan e Bud2et
FINANCING PLAN
2Q08 Capital Maintenance Prograzn
C08-9T038-7328-00000
2008 Capitat Improveme�t Bonds (7328) 13,941.47 (6,Y71.47) 6,970.00
13,941.47 (6,97147) 6,970.00
SPENDING PLAN
2008 Capital Maintenance Program
COS-9T038-xxxx-00000/P7-925-90108-0565-70100
Mayor's Contingency (0518)
FINANCING PLAN
2009 Capital Maintenance Prograzn
C09-9T039-7329-00000
2009 Capital Improvement Bonds (7329)
SPENDING PLAN
2009 Capital Mamtenance Progam
C09-9T039-�xx-00000/P7-925-90109-0565-70100
Mayor's Contingency (0518)
FINANCING PLAN
20 ] 0 Capital Mainteriance Program
C 10-9T040-��-
2008 Capital Improvement Bonds (7328)
2009 Capital Improvement Bonds (7329)
2010 Capital Improvement Bonds (7330)
13,941.47 (6,971.4� 6,970.00
13,941.47 (6,971.47) 6,970 00
39,230.00 (19,615.00) 19,6]>.00
39,230.00 Q9,615.00) 19,615.00
39,23000 p9,615.00) 19,615.00
39,230 00 (19,b15.00) 79,615 00
0.00 6,971.47 6,971.47
0.00 19,615.00 ]9,615.00
1,SOQ000.00 0.00 1,SOQ000.00
I,SOQ000.00 26,586.47 1,526,586.47
I
5�
51
�2
�3
$4
55
56
57
58
59
60
67
62
63
64
6�
66
67
68
69
70
71
72
7:
74
75
76
77
78
79
80
SPENDII�'G PLAN
2010 Capital Maintenance Progarn
C 16-9T040-x�-
Capital Improvement Bonds
CIO-9T040-0279-00000/P7-925-90110-056�-70100
Parks and Recreazion (9S003)
C ] 0-9T040-0279-93003 / P7A25-90110-0565J0I03
Police (93004)
C1�-4T04�-0219-930�4/P7-425-40110-0565-70104
Fire and Safety Services (93005)
G 0-9T040-0279-93005/P7-925-90110-0565-70105
Librazies (93008)
C10-9T04D-0279-93008/P7-925-90110-0�65-70108
Safety and Inspections
C10-9T040-0279-93009/P7-925-90110-Q565-70109
Public Works (93002)
C10-9T040-0279-93002/P7-925-90110-0�65-70102
Office of Technology and Communicahons (93�x)
G0-9T040-0279-93� 1 P7A25-901 ]0-0�65 70�x
P�blic Art (93�x)
CIO-9T040-0279-93x� / P7-925-90110-0�65-70�x
2010 Emecgency Coohngency (OD000)
C10-9T040-OS18-00000 (P7-925-90108-0565-70100
2
Current
Bud et
1.i00,000 00
0.00
0.00
0.00
0.00
0 00
0.00
0 00
0.00
0 00
1,500,000.00
/a-� �-a-
Chanae
Amended
Budeet
(1,SQ0,000 00)
715,000.00
472,460.00
66,500.00
29,000.00
67,�08.00
0 00
7li
472,460.00
66,500.00
29,000 00
67,508.00
51,42�.00 51,42� 00
60,000.00 60,000.00
7,500.00 7,500.00
57,793.A7 57,193.49
26,586.47 1,�26,586 47
Approval Recommended by OFS - Directox:
�
Form Approved by City Attnmey. �
By _ ��/ 5at � - 7�.[�,�
Approved by Mayor fo ubm� sio to cil:
B
Adoption Certified by Council Sec�etary:
By:
Approved by Mayor: Date
By:
�d -I �a-
-�.� gr. rac ; nrg - ra_,ro'�_ ..__ ..._ .-.. c.. . _�
�,�'gei Cep:..;'-i� �ecezvau ehis c- �-_.
- �l�— -.a�:�R;,�,._._..: �_
-.�ia1 _
Adopted by Council. Datz