10-120COi3NCIL FILE #: ,� � f yb
GREEN SHEET/S: 3096496
Resolution
Presented By:
Referred to:
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WHEREAS, the CiTy of Saint Paul, Parks and Recreation receives parkland easement monies from various outside agencies; and
WHEREAS, in these instances Pazks and Recreation is required to use this funding to purchase land in the same district; and
WHEREAS, Parks and Recreation has incurred 2010 costs totaling $28,618 in Disvict 17, tn be funded by parkland easements
received in previous years, within the district and carried forward through the Debt Capital Improvement Fund's balance; and
WHEREAS, Pazks and Recreation wishes to establish a total spending budget of $15Q000 for this and future 2010 costs; and
WHEREAS, Pazks and Recreation intends to fund these anticipated costs throu� an increase in use of Fund Balance; and
WHEREAS, Parks and Recreation wishes to amend the 2010 budget by increasing the revenue and spending by $150,000; and
WHEREAS, the Mayor, pursuant to Section 10.07.1 of the Charter of the City of Saint Paul, does certify that there are
available for appropriation, funds of $150,000 in excess of those estimated in the 2010 budget; and
W HEREAS, the Mayor recommends tha[ the following additions be made to the 2010 Budget:
CURRENT AMENDED
FINANCING PLAN: BUDGET CHANGES BUDGET
720 - Debt Capital Improvement Fund
50087 - Pazkland Replacement
9830 - Use of Fund Balance 0 150,000 ] 50,000
0 150,000 150,000
SPENDING PLAN:
720 - Debt Capital Improvement Fund
50087 - Pazkland Replacement
0389 - Misc. Supplies
0554 - Real Estate Taxes
0881 - Acquisition of Land
0 30,000 30,000
0 2D,000 20,000
0 IOQ000 1OQ000
0 150,000 150,000
THEREFORE BE IT RESOLVED, that the Counci] of the City of Saint Paul approves these changes to the 2009 budget.
Approved by
� r� Form Approved by City Attorney
Adoption Certified y Council Secretary �
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� Green Sheet Green Sheet
Green Sheet Green Sheet Green Sheet Green Sheet
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�, Department/Office/Council: Date InRiated: � � f v v
� pR _Parks and Recreation 25 JAN 2010 Green Sheet NO: 3096496
� Department Sent To Person Initial/D e
ConWCt Pecson & Phone: �
DBVid MeISSnef 0 arks and Recreation
266-6374 1 arks and Recrea[ion De arhnent Direc[or _
Assign 2 SriAttomev i --�---�
Must Be on Council Agenda by (Date): Number 3 ��nanciai Services �---��
For
Rou6llg 4 a or's O(fice Mavor/A ssistan t
Doa Type: PUBLIC HEARING Order 5 ooncil j I
(RESOLUTION) 6 'tv Clerk I Ci Clerk �
E-Document Required: Y
i
Document Contact:
Contact Phone:
Total # of Signature Pages _(Ciip Alt Locations for Signature)
Action Requested: .
Approva{ of the attached resolution authorizing Parks and Recreation to amend the revenue and spending budgets in the Debt Capital
Improvemen[ Fund 720 in accordance with expected 2010 spending of $15QOOQ to be supported through use of fund balance.
Recommendations: Approve (A) or Rejeci (R): Personaf Service CoMracts Must Answer the Pollowing Questions:
Planning Commission 1. Has this person/firm ever worked under a coniract for this department?
CIB Committee Yes No
Civil Service Commission 2. Has this person/frm ever been a city employee?
Yes No
3. Does this person/frm possess a skill not normally possessed by any
current city employee?
Yes No
Explain all yes answers on separate sheet and attach to green sheet.
Initiating Problem, Issues, Opportunity (Who, What, When, Where, Why): _
Parks and Recreation will use the spending authority created by this source of funding to acquire land for future parks.
Advantages If Approved:
Parks and Recreation will be able to use the revenue from Pazkland easements [o fund the cost of future Parkland acquisitions.
Disadvantages If Approved:
None
Disadvantages If Not Approved:
Parks will be unable [o purchase land from the Debt Capital Improvement Fund, unless otherwise funded.
Total Amount of
7ransaction: $150,000.00 CosVRevenue Butlgeted: N
F��a�ny sour�e: Use of Fund Balance Activity Number; �20-50087
Fi nan cia l Information:
(Explain)
January 25, 2010 2:05 PM Page 1
City of Saint Paul
Memorandum
To: Margaret Kelly
From: John McCarthy, Budget Analyst
Subject: GS# 3096496 — Use of Fund Balance to Purchase Parkland
Date: January 27, 2010
r L' ( I �
Attached is resolution which would authorize Parks to use $150,000 of fund balance from
their Debt Capital Improvement Fund. Fund balance an this fund comes from parkland
easements received in prior years. Parks is required to use easement revenue in the same
district in which it was received. This resolution would allow Parks to use easement
revenue to purchase land in district 17. Parks has already incurred $28,618 in costs in
2010 for these eapenses and anticipates spending mare. This resolution would give them
spending authority to cover costs already incurred and expected future costs. OK to sign.
GS3096496
Agenda Item #20
Budget amendment for park land acqaisirion costs
Supplemental financial materials
Supplemental materials are intended to provide relevant financial information to assist in decision-making by the
City Council.
Resources Available: Yes, almost all of the fund balance is in cash.
Background: Helps pay for pazk property acquisifion costs with dedicated financing from fees paid on building
permits and fees for the use of easements.
F�ture: Conrinue as a separate fund under COMET because of the dedicated/restricted fees. A more
descriptive fund fitle would be beneficial. Also, specific speuding opportunities for the park dedication fees
should be idenrified.
Financing
Spending
Change in Fund Balance
Ending Fund Balance(1)
District
Aistrict
Aistrict
District
District
District
District
District
District
District
District
District
District
Distric[
District
District
District
Non-Dish'ict
Fund Balance
Debt Capital Improvement Fund
2007 2008 2009 2010
$195,147 $234,895
$293,953 $61,748 $150,000
-$98,806 $173,147 -$150,000
$291,294 $192,488 $36 $215,635
Fund Balance
Assignment
12/31/2009
Park Dedicarion Fee (collected wit6 buildin¢ permitsl
$ 54,310
$ 16,959
$ 1,639
$ -
$ 1�,451
$ 14,276
$ -
$ 2,765
$ 1,220
$ -
$ -
$ 22,724
$ 7,983
$ 3,347
$ 5,948
$ 2,000
$ 4,513
$ 155,133
Parkland Reolacement Fees-fee oaid for use of easemeats
$ 210,702
$ 365,835
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(1) 2009 amounts aze unaudited
Compiled by:
Margaret A. Egan
Chief Budget Analyst
Febraary 2, 2010