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181801 Original to City Clerk 1.'.�_ 1'8 1 8( CITY OF ST. PAUL COUNCIL NO OFFICE OF THE CITY CLERK ,uncil File No. 181801—By Bernard C UNCIL R LUTION—GENERAL FORM ti R a,n.,. Co, '• ;rand PRESENTED BY ,, 1 p COMMISSIONER DATE , • WHEREAS, The Ramsey County Grand Jury has devoted its time and effort to a thorough study of automobile mileage accounting and cost reimbursement for mileage expended by City of Saint Paul employees in the course of their official duties, and WHEREAS, The Ramsey County Grand Jury is to be commended in general for their objective approach to this difficult problem and for their practical suggestions, and WHEREAS, The Grand Jury, in its partial report of March 6, 1957, has advised the City Comptroller and the Public Examiner to correct this situation at once, and WHEREAS, We join the Grand Jury wholeheartedly in their concern over this problem and endorse the need for a thorough review of the mileage reimbursement system, and WHEREAS, We believe t hat, not only the keeping of records should be reviewed, but that the entire problem of the use of private automobiles, the amounts per mile paid therefor, and the method of checking the accuracy of total amounts claimed should be included in such a study, and WHEREAS, A detailed checking of each mile driven by each employee would present an impossible task and unfair responsibility on each supervisor as indicated in point five of the Grand Jury partial report unless a most efficient system is devised, and WHEREAS, The Grand Jury believes that some supervisory personnel may have approved employees' claims of the maximum allowable amount so that it is evident that a study of this system must include a study of supervisory methods in this matter, and WHEREAS, We agree with the statement made in the Grand Jury's point three that "this situation should be corrected at once"; now, therefore, be it RESOLVED, That the Common Council of the City of Saint Paul constitutes the City Technical Committee and the Office of the City Comptroller as a special committee which should invite the assistance of the Office of the Public Examiner of the State of Minnesota to study immediately shortcomings in the present system of city employee automobile mileage re- imbursement, in its entirety, including amounts per mile paid, a method for verifying COUNCILMEN Adopted by the Council_ 195_ Yeas Nays DeCourcy Holland Approved 195_ Marzitelli Mortinson In Favor Peterson Mayor Rosen Against Mr. President, Dillon 5M 6-56 • Original to City Clerk CITY OF ST. PAUL COUNCIL NO OFFICE OF THE CITY CLERK COUNCIL ESOLUTION-GENERAL FORM PRESENTED BY _� / / r COMMISSIONE — = DAL= accuracy of payments, and claims, and to devise the best available new method to meet problems inherent in the present system and to provide an efficient means by which the City Comptroller and departmental supervisors may oversee this new system which should be reported back to this Council at the earliest possible time. 7 'IOW COUNCILMEN Adopted by the Council 195_ Yeas/ Nays 7 MIkkg D6urcy Hand 7 Approved 195- k itelh ' o bison Favor 6......4. ..e , A ,M ayor ,rn osen Against Ms. Vice P�reakler t (Peterson) PUBLISHED y 5M 6-56 °t7'=a's' Duplicate to Printer COUNCIL 1'8 � 8(r CITY OF ST. PAUL LE NO. • OFFICE OF THE CITY CLERK COUNCIL RESOLUTION—GENERAL FORM PRESENTED BY COMMISSIONER DATF WHEREAS, The Ramsey County Grand Jury has devoted its time and effort to a thorough study of automobile mileage accounting and cost reimbursement for mileage expended by City of Saint Paul employees in the course of their official duties, and WHEREAS, The Ramsey County Grand Jury is to be commended in general for their objective approach to this difficult problem and for their practical suggestions, and WHEREAS, The Grand Jury, in its partial report of March 6, 1957, has advised the City Comptroller and the Public Examiner to correct this situation at once, and WHEREAS, iiis join the Grand Jury wholeheartedly in their concern over this problem and endorse the need for a thorough review of the mileage reimbursement system, and WHEREAS, We believe t hat, not only the keeping of records should be reviewed, but that the entire problem of the use of private automobiles, the amounts per mile paid therefor, and the method of checking the accuracy of total amounts claimed should be included in such a study, and WHEREAS, A detailed checking of each mile driven by each employee would present an impossible task and unfair responsibility on each supervisor as indicated in point five of the Grand Jury partial report unless a most efficient system is devised, and WHEREAS, The Grand Jury believes that some supervisory personnel may have approved employees'' claims of the maximum allowable amount so that it is evident that a study of this system must include a study of supervisory methods in this matter, and WHEREAS, We agree with the statement made in the Grand Jury's point three that "this situation should be corrected at once"; now, therefore, be it RESOLVED, That the Common Council of the City of Saint Paul constitutes the City Technical Committee and the Office of the City Comptroller as a special committee which should invite the assistance of the Office of the Public Examiner of the State of Minnesota to study immediately shortcomings in the present system of city employee automobile mileage re- imbursement, in its entirety, including amounts per mile paid, a method for verifying COUNCILMEN Adopted by the Council 195_ Yeas Nays DeCourcy Holland Approved 195_ Marzitelli Mortinson In Favor Peterson Mayor Rosen Against Mr. President, Dillon 5M 6-56 $�;:.;-g r@ ,2 Duplicate to Printer 18 ; 90 CITY OF ST. PAUL COUNCIL NO. OFFICE OF THE CITY CLERK COUNCIL RESOLUTION—GENERAL FORM PRESENTED BY COMMISSIONER DATE__._ accuracy of payments, and claims, and to devise the best available new method to meet problems inherent in the present system and to provide an efficient means by which the City Comptroller and departmental supervisors may oversee this new system which should be reported back to this Council at the earliest possible time. toR 7 1957 COUNCILMEN Adopted by the Council 195_ Yeas Nays 5 ; 1`b7 DeCourcy Holland Approved 195_ Marzitelli Mortinson In Favor Peterson Mayor Rosen Against r c wa,Dillon 5M 6-85 ,